General Committee
June 27, 2016
Meeting
Number 11
Finance & Administrative Issues Community Services Issues
Chair: Deputy Mayor Jack
Heath Chair: Councillor Alan Ho
Vice Chair: Councillor Colin Campbell Vice
Chair: Councillor Alex Chiu
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Colin
Campbell
Vice Chair: Councillor Karen Rea Vice Chair: Regional Councillor Nirmala
Armstrong
Alternate formats are available
upon request.
Attendance
|
|
|
Andy
Taylor, Chief Administrative Officer
Jim
Baird, Commissioner of Development Services
Trinela
Cane, Commissioner of Corporate Services
Brenda
Librecz, Commissioner of Community & Fire Services
Catherine
Conrad, City Solicitor
Joel
Lustig, Treasurer
Catherine Conrad, Acting Director of
Human Resources
Mary Creighton, Director of Recreation
Services
Tony Casale, Senior Construction Buyer
Rosemarie Patano, Senior Construction
Buyer
Mavis Urquhart, Manager, Policy, Planning & Project
Delivery, Culture
& Economic Development
Mary Creighton, Director of Recreation
Morgan Jones, Manager Roads Operation
Graham Seaman, Director, Sustainability
Alida
Tari, Council/Committee Coordinator
|
|
|
|
|
The General Committee meeting convened at the hour of 9:07 AM with Deputy
Mayor Jack Heath in the Chair; Councillor Alan Ho Chaired Community Services
related items and Councillor Valerie Burke Chaired Environment and
Sustainability related items.
General Committee recessed at 12:15 PM and reconvened at 1:07 PM.
Disclosure of
Interest
None disclosed.
1. MINUTES
OF THE JUNE 13, 2016
GENERAL COMMITTEE (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded by
Councillor Valerie Burke
1) That
the minutes of the June 13, 2016 General Committee meeting be confirmed.
Carried
2. MINUTES
OF THE MAY 16, 2016
CANADA DAY COMMITTEE (16.0)
Minutes
Councillor Amanda Collucci advised that page 4
of the minutes under "sponsorship" it should read "Fion Lau
reported that Flato Developments…."
Moved by
Councillor Alex Chiu
Seconded by Councillor Valerie Burke
1) That
the minutes of the May 16, 2016 Canada Day Committee meeting be received for
information purposes.
Carried
3. STAFF AWARDED CONTRACTS
FOR THE MONTH OF MAY 2016 (7.12)
Report
The Committee
discussed the following staff award reports:
·
058-T-16
Remove and Replace Fire Sprinklers at Milliken Mills Community Centre Arena
·
099-T-16
Tree Stumping
·
116-T-16
Grass Cutting and Maintenance Services
·
131-S-16
Traffic Data Collection & Data Submission
·
014-R-16
SharePoint 2013 Intranet and Collaboration Implementation
·
082-T-16
Security Guard Services for Various City Locations
Moved by Councillor
Colin Campbell
Seconded by Councillor
Don Hamilton
1) That the report entitled “Staff
Awarded Contracts for the Month of May 2016” be received; and,
2) That Staff be authorized and
directed to do all things necessary to give effect to this resolution
Carried
4. CELEBRATE MARKHAM GRANT
PROGRAM SUPPLEMENTAL FUNDING
- OCTOBER 1, 2016 – MARCH 31, 2017
- FUNDING APPROVALS (7.6)
Report Attachment
1 Attachment
2 Attachment
3
Attachment
4 Attachment
5 Attachment
6
Mavis Urquhart,
Manager, Policy, Planning & Project Delivery, Culture & Economic
Development addressed the Committee and provided some opening remarks relative
to the Celebrate Markham Grant Program supplement funding.
The Committee
suggested that the Thornhill Village Festival funding be increased by an
additional $3,000.00.
The Committee
discussed whether organizations such as Water Polo Canada should receive funding
through the Celebrate Markham Grant, and whether Celebrate Markham grants
should be awarded to Markham clubs only.
The Committee suggested that when staff report back in the Fall that
they include recommendations on whether larger sporting events should continue
to receive grants through Celebrate Markham Grant program or through a
different funding source.
There was considerable
discussion regarding the additional requirement for grant recipients to provide
Review Engagement or Audit Engagement reports with future applications. It was requested that staff advise the
various major community festival representatives of the proposed requirement of
having Review Engagement or Audit Engagement reports where applicable with
their 2017 application submissions. The
Committee suggested that the Markham Jazz Festival, Markham Village Music
Festival, Night it Up, Taste of Asia Festival, Unionville Festivals ITTF N.
American Olympic Qualification Tournament only provide 2016 Review Engagement
or Audit Engagement reports where applicable and include 2015 Review Engagement
or Audit Engagement reports only if they are available with their application
submissions for 2017.
The Committee
discussed the application submitted by Federation of Chinese Canadians in Markham
(FCCM) for the 2017 Chinese New Year.
Staff advised that the application requesting $10,000 was not granted based on an
incomplete/unsigned application; outstanding Financial reports and a deficit
budget. Staff pointed out that FCCM is
the same organization that receives funding for the Taste of Asia event, and
that only one grant can be awarded per organization. There was discussion regarding whether a
grant could be awarded to FCCM for the 2017 Chinese New Year, but subject to
conditions such as submitting a complete application and submission of the
required financial reports.
Moved by Councillor
Alex Chiu
Seconded by Councillor
Valerie Burke
1) That the report titled, “Celebrate Markham Grant Program
Supplemental Funding - October 1, 2016 - March 31, 2017 –Funding Approvals” be
received; and,
2) That Council approve the recommendations of the
Interdepartmental Staff Review Committee to fund 7 Celebrate Markham
applicants, totaling $28,675, as identified in Attachments 1, 2, 3 and 4; and,
3) That the following Celebrate Markham grants be approved for
the Cultural Events and Programs Category (as per Attachment 1):
i) The Markham African Canadian
Association (MAACA) be awarded $4,000 for Markham Black History Month (2017
event) conditional on receiving the Project
Outcome/Financial Report for the 2016 Black History Month event grant and
MAACA securing the Markham Theatre for the event venue;
ii) The Centre for Tamil Heritage and Culture receive $4,500
for Markham Thai Pongal Vizha (2017 event) conditional on receiving the Project Outcome/Financial Report for the
2016 Markham Thai Pongal Vizha event grant;
iii) The Seniors’ Extravaganza receive $1,575 for their
annual event at the Markham Theatre; and,
4) That the following Celebrate Markham grants be approved for
the Major Community Festivals Category (as per Attachment 2):
i) The Society for Preservation of
Historic Thornhill receive $5,000
for the Thornhill Village Wheatsheaf Festival
to be held on September 17, 2016, in addition to the $5,000 already
granted by Council for this event, for a total grant of $10,000;
ii) The Unionville BIA receive $6,000 for
the Unionville Olde Tyme Christmas Parade and activities; and,
5) That the following Celebrate Markham grants be approved for
the Sport Events Category (as per Appendix 4):
i) MUMBA Basketball be awarded $3,600 for
the 2017 MUMBA Ontario Cup Provincial Championship, subject to receipt of a
letter of confirmation from the Ontario Basketball Association for hosting
rights for this event;
ii) Water Polo Canada be awarded $7,000 for
the 2017 Seniors’ National Championships; and,
6) That subject to approval by
Council, recommended applications be posted on the Celebrate Markham website
for applicant’s and the public’s information, along with Council’s resolution;
and,
7) That the Celebrate Markham funding
criteria, application forms and the Project Outcome Report be amended (in a
form approved by the City Solicitor) to include the required minimum levels of
financial reporting as described in this report; and,
8) That in addition to the financial
reporting requirements identified in Recommendation 7, grant recipients must
provide Review Engagements or Audit Engagements for their organizations,
relating to the most recent fiscal years if available, and that the Markham Jazz Festival, Markham Village Music Festival, Night
it Up, Taste of Asia Festival, Unionville Festivals ITTF N. American Olympic
Qualification Tournament only provide 2016 Review Engagement or Audit
Engagement reports where applicable and include 2015 Review Engagement or Audit
Engagement reports only if they are available with their application
submissions for 2017; and,
9) That the financial requirements in
Recommendations 7) and 8) be applied to all grant recipients beginning in the
next Funding Cycle (Cycle 4) for events being delivered April 1, 2017 to March 31, 2018; and,
10) That Canada 150 be promoted through the
Celebrate Markham Fund in the next funding cycle (Funding Cycle 4) for events being
delivered April 1, 2017 to March 31,
2018 by prioritizing applications that contribute to this important
celebration; and,
11) That in accordance with Council’s
resolution of March 22, 2016, $5,000 of the remaining Celebrate Markham funds
of $68,325 be used for purchase of software
and development of an improved website to better manage application processing,
as well as improve the efficiency, tracking and reporting on Celebrate Markham
applications (such applications forms be in a form approved by the City
Solicitor); and,
12) That the remaining funds of $60,325 will be included as part of the 2016 year end results of
operations; and further,
13) That Staff be authorized and directed to
do all things necessary to give effect to this resolution.
NOTE:
Council amended the resolution for Celebrate Markham Grant Program
Supplement Funding at its meeting held on June 28, 2016. See Council minutes for final recommendation.
5. WINTER MAINTENANCE WINDROW AND
PATHWAY WINTER MAINTENANCE REVIEW (5.10)
Presentation Report
Morgan Jones, Manager, Roads Operations
delivered a PowerPoint presentation regarding winter maintenance windrow
rebate/pathway program review.
The Committee discussed whether the City
should try a pilot rebate program.
The Committee suggested that the proposed
recommendation to increase the 2017 budget for windrow clearing program to be
dealt with during the budget process.
Moved by Deputy Mayor Jack Heath
Seconded by Councillor Karen Rea
1) That the presentation by Mr. Morgan
Jones, Manager, Roads Operations entitled “Winter Maintenance Windrow
Rebate/Pathway Program Review”, be received; and,
2) That
the report titled “Winter Maintenance Windrow and Pathway Winter Maintenance
Report Review” be received; and,
3) That
the existing practice for clearing snow from windrows of qualified residents be
continued and not proceed with a pilot
rebate program at this time; and,
4) That
the existing practice for winter snow clearing maintenance of pathways be
continued; and,
5) That
the 2017 budget for the windrow clearing program be increased by $37,000 from
$237,270 to $274,270 to accommodate growth; and further,
6) That
staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
6. MINUTES
OF THE MAY 12, 2016
MARKHAM SPORT HALL
OF FAME COMMITTEE (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded by
Councillor Valerie Burke
1) That
the minutes of the May 12, 2016 Markham Sport Hall of Fame Committee meeting be
received for information purposes.
Carried
7. TRAFFIC CONTROL SIGNALS
- PROPOSED BY-LAW AMENDMENTS (5.12)
Report Attachment
A Attachment
B
Moved by
Councillor Alex Chiu
Seconded by
Councillor Valerie Burke
1) That the report entitled “Traffic Control Signals – Proposed By-Law
Amendments”, be received; and,
2) That Schedule 19 of Traffic By-Law 106-71, pertaining to “Traffic
Control Signals”, be amended by including the following intersections:
·
Main St. Markham, 60 metres north of Wilson
Street (Mid-block Pedestrian Signal)
·
Main St. Markham at Fisher Court (Mid-block
Pedestrian Signal)
·
Main St. Markham, 25 metres south of Mill Street
(Mid-block Pedestrian Signal)
·
Bur Oak Avenue at Greensborough Village Circle
(Mid-block Pedestrian Signal)
·
Birchmount Road and Rougeside Promenade
·
Bur Oak Avenue and William Berczy Boulevard
·
Bur Oak Avenue and Stonebridge Drive
·
Rodick Road & Miller Avenue; and,
3) That Schedule 12 of Traffic By-Law 106-71, pertaining to
“Compulsory Stops”, be amended by rescinding the stop controls at the following
intersections:
·
Birchmount Road and Rougeside Promenade
·
Bur Oak Avenue and William Berczy Boulevard
·
Bur Oak Avenue and Stonebridge Drive
·
Rodick Road & Miller Avenue; and,
4) That York Region Police be requested to enforce the traffic
signals upon passing of the By-law; and further,
5) That staff be authorized and directed to do all things
necessary to give effect to this resolution.
Carried
8. MARKHAM FIRE & EMERGENCY SERVICES
2015 ANNUAL SERVICE REPORT (7.15)
Report 2015
Annual Service Report
Moved by
Councillor Alex Chiu
Seconded by
Councillor Valerie Burke
1) That the Markham Fire and Emergency Services 2015 Annual
Report be received; and,
2) That Staff be authorized
and directed to do all things necessary to give effect to this resolution.
Carried
9. MINUTES
OF THE MAY 19, 2016
MARKHAM ENVIRONMENTAL
ADVISORY COMMITTEE (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded by
Councillor Valerie Burke
1) That
the minutes of the May 19, 2016 Markham Environmental Advisory Committee meeting
be received for information purposes.
Carried
10. ONTARIO CAP AND TRADE AND
CLIMATE CHANGE ACTION PLAN SUMMARY (5.7)
Presentation
Graham Seaman, Director, Sustainability delivered a
PowerPoint presentation regarding Ontario Cap and Trade and Climate Change
Action Plan.
There was brief discussion regarding GHG emissions such
as district cooling and heating.
The Committee discussed the objective of trying to
achieve net zero emissions.
Moved by Deputy Mayor Jack Heath
Seconded by Councillor Logan Kanapathi
1) That the presentation by Mr. Graham
Seaman, Director, Sustainability entitled “Ontario Cap and Trade and Climate
Change Action Plan Summary,” be received.
Carried
11. REGIONAL PUBLIC MEETINGS
(13.4)
Councillor
Valerie Burke addressed the Committee stating her disappointment with York
Region booking public meetings with respect to the Bayview Avenue Environmental
Assessment without consulting her availability and during a time where many
residents will be away on summer vacation.
Moved by
Councillor Valerie Burke
Seconded by
Regional Councillor Nirmala Armstrong
That York
Region staff be requested to hold an additional public information meeting
regarding the Bayview Avenue Environmental Assessment in September 2016.
NOTE: At the June 28, 2016 Council meeting the Y
recommendation was only received.
12. SHRINERS CIRCUS (2.8)
Councillor Valerie Burke addressed the
Committee advising that she has received some complaints regarding the upcoming
Shriners Circus that will be held at the Markham Fairgrounds. She is requesting that the Mayor send another
letter to the Shriners Circus requesting them to eliminate all animal acts from
their circus events.
Moved by
Councillor Valerie Burke
Seconded by
Councillor Logan Kanapathi
That Mayor
Frank Scarpitti be requested to write a letter to the Shriners Circus
requesting them to eliminate all animal acts from their circus events.
NOTE: At the June 28, 2016 Council meeting the
resolution regarding Shriners Circus was amended. See Council minutes for final recommendation.
13. MILNE DAM CONSERVATION AREA
(5.7)
Councillor
Logan Kanapathi addressed the Committee requesting if the parking entrance fee
can be waived at the Milne Dam Conservation Area during special events and/or
fundraising events. Staff advised that
they do no waive parking fees, but will provide the Councillors information
regarding group rate parking.
14. IN-CAMERA MATTERS (16.0,
16.24, 8.6 & 10.2)
Catherine Conrad, City Solicitor addressed
the Committee advising that item #3 of the in-camera agenda relates to a real
estate matter that is routine and non-controversial. She indicated that
there is some urgency on this matter as the matter requires an approval at the
June 28, 2016 Council meeting and is suggesting that the item be moved to the
public portion of the agenda and make the General Committee’s resolution in
public. If the recommendation is adopted
staff will place the matter on the revised June 28, 2016 Council agenda.
Moved by Councillor Karen Rea
Seconded by Councillor Amanda Collucci
That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into an
in-camera session to discuss the following confidential matters (2:54 PM):
(1) GENERAL COMMITTEE
IN-CAMERA MINUTES
-JUNE 13, 2016 (16.0)
[Section
239 (2) (b) (c) (e) (f)]
(2) PERSONAL MATTERS ABOUT
AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (APPOINTMENTS & RESIGNATIONS TO
BOARDS/COMMITTEE) (16.24)
[Section
239 (2) (b)]
(3) A PROPOSED OR PENDING
ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (WARD 5)
(8.6)
[Section
239 (2) (c)]
(4) LITIGATION
OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE
ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY
OR LOCAL BOARD AND
ADVICE
THAT IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE, INCLUDING
COMMUNICATIONS NECESSARY FOR THAT PURPOSE
[Section
239 (2) (e) & (f)]
Carried
Moved by Councillor Karen Rea
Seconded by Councillor Alex Chiu
That the General Committee rise and report from the in-camera
session 3:13 PM.
Carried
15. GENERAL COMMITTEE IN-CAMERA
MINUTES
-JUNE 13, 2016 (16.0)
[Section
239 (2) (b) (c) (e) (f)]
General Committee
confirmed the June 13, 2016 in-camera meeting minutes.
16. PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING
MUNICIPAL OR LOCAL BOARD EMPLOYEES (APPOINTMENTS
& RESIGNATIONS TO BOARDS/COMMITTEE) (16.24)
[Section 239 (2) (b)]
General Committee
consented to place this item on the June 28, 2016 Council agenda for
consideration.
17. A
PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR
LOCAL BOARD (DECLARATION OF SURPLUS LANDS [BLOCK 359,
65M-3388] ADJACENT TO CORNELL ROUGE DEVELOPMENT CORP.’S PHASE 7
RESIDENTIAL SUBDIVISION [BLOCK 339, PLAN 65M-3888]) (8.6)
[Section 239 (2) (c)]
General
Committee consented to report the following in public session:
1) That the confidential
report entitled “Declaration of Surplus Lands adjacent to Cornell Rouge
Development Corp.’s Phase 7 Residential Subdivision (Plan 65M-3888)” be
received; and,
2) That in
accordance with By-law 178-96 the City declare certain lands described as Block
359, on Registered Plan 65M-3388, City of Markham, Regional Municipality of
York, as surplus, being lands originally set out as a temporary reserve, shown
as the “Subject Property” on Attachments No. 1 and 2 to this report; and,
3) That subject to No. 2, above, the Mayor
and Clerk be authorized to execute an Agreement of Purchase and Sale with
Cornell Rouge Development Corp. (“Cornell”) for a nominal sum ($1.00) to effect
the re-conveyance of the surplus temporary reserve set out on Attachments No. 1
and 2 to this report; and,
4) That staff be authorized and directed
to do all things necessary to give effect to the foregoing.
18. LITIGATION OR POTENTIAL LITIGATION,
INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY
OR LOCAL BOARD AND
ADVICE THAT IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE, INCLUDING COMMUNICATIONS
NECESSARY FOR THAT PURPOSE (WARD 8) (10.12)
[Section 239 (2) (e) & (f)]
General Committee was provided an update on the above matter.
Adjournment
Moved by Councillor Colin Campbell
Seconded by Councillor Alex Chiu
That the General Committee meeting adjourn at 3:15 PM.
Carried