GENERAL COMMITTEE
2009-06-01
Meeting
No. 15
Finance & Administrative
Issues Community
Services Issues
Chair: Councillor
J. Virgilio Chair:
Councillor
A. Chiu
Chair, Budget Sub-Ctte: Councillor D. Horchik Environment & Sustainability Issues
Chair: IT Sub-Ctte: Reg. Councillor J. Jones Chair: Councillor
E. Shapero
Chair:
Grants Sub-Ctte: Councillor V. Burke
Attendance
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J. Livey, Chief Administrative
Officer
B. Librecz,
Commissioner of Community & Fire Services
A. Taylor,
Commissioner of Corporate Services
R. Bosch, Manager,
Contact Centre
A. Brouwer, Deputy
Town Clerk
K. Burns,
Sustainability Coordinator
S. Chait, Director,
Economic Development
C. Conrad, Town
Solicitor
B. Cribbett,
Treasurer
G. Klaus, General
Manager, Waterworks
J. Lustig, Director
of Financial & Client Services
M. Shatil, Manager
of Facilities
J. Streisfield,
Assistant Town Solicitor
V. McGrath, Director
of Sustainability
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The General Committee convened at the hour of 9:00 a.m. with Councillor
J. Virgilio in the Chair. Councillor A. Chui chaired the meeting for the community
services related items. Councillor E.
Shapero chaired the meeting for the environment and sustainability related
items.
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest.
1. DEPUTATIONS
(7.4 & 3.12)
Tracy MacKinnon, Secretary of the Unionville Business Improvement Area
(UBIA) Board of Management addressed Committee with respect to items 1 and 16 (2009 Unionville Business Improvement Area Operating Budget) to
clarify the Board’s notice practices for its meetings. It was indicated that Board meetings are
generally held on the last Wednesday of each month in the morning or another
time at the request of members.
Hand-delivered and e-mail notices of meetings are provided generally one
month in advance of meetings and agendas and meeting minutes are provided at
the meeting. It was noted that the Board operates two
websites; one oriented towards tourism and another oriented towards Board
affairs.
Vivian Rissi addressed Committee with respect to items 1 and 16 (2009 Unionville Business Improvement Area Operating Budget),
expressed concerns about not receiving notice for meetings related to the UBIA
Board of Management and clarification on legal fees in relation to the OMB
hearing held with regard to 161 Main Street, Unionville.
Janice Garvel addressed Committee with respect to item 20 (Farmers’
Market: Unionville Village Conservancy Proposal) and spoke in support of the
proposal. Ms. Garvel raised concerns
with respect to parking and the location of fencing. It was indicated that Town staff would hold a
meeting to address her concerns.
Christianne Banfield addressed Committee with respect to item 20
(Farmers’ Market: Unionville Village Conservancy Proposal) and spoke in support
of the proposal.
Jeanne Ker-Hornell addressed Committee with respect to item 20 (Farmers’
Market: Unionville Village Conservancy Proposal) as a representative of the
Unionville Village Conservancy. Ms.
Ker-Hornell provided a list to Committee with 220 local resident signatures in
support of a farmers’ market on the Stiver Mill property. It was indicated that details regarding
parking, fencing and operations would be determined prior to operation,
anticipated to be the first Sunday in July through to Thanksgiving.
2. 2009
UNIONVILLE
BUSINESS IMPROVEMENT AREA
OPERATING BUDGET (7.4 & 3.12)
Report 1 2
Greg McCormick,
Chair of the UBIA Board of Management addressed Committee with respect to items
1 and 16 (2009 Unionville Business Improvement Area Operating Budget). Mr. McCormick provided clarification on the
proposed 2009 operating budget line items.
It was indicated that the Flowers, Streetscape line item includes
potential tree planting (joint program with the Town), benches, cenotaph flowers,
fall mums, lighting and the like. Mr.
McCormick indicated that legal advice is funded under the Promotion and
Activities line item, and included legal advice provided in reference to the
OMB hearing for the zoning by-law compliance at 161 Main Street,
Unionville. The Promotion and Activities
line item was also used to fund other miscellaneous initiatives in the past,
including funding for SARS support initiatives.
Mr. McCormick
indicated that in the absence of any particular Town policy or direction, the
Board deemed the use of the existing budget line items to be appropriate. With respect to compliance with Bill 130, Mr.
McCormick indicated that he had met with Town staff, including the Clerk’s
Department to review requirements for local boards and that the Board had
amended some of its meeting procedures and agenda and minutes style to reflect
the practices of the Town. It was
clarified that local boards may move in-camera to consider confidential matters
outlined in Subsection 239 (2) of the Municipal Act, 2001 (the Act), provided the outcome of such in-camera discussions are
confirmed in the open session portion of the meeting, where required. It was also confirmed that the Town’s closed
meeting investigator (LAS) would be responsible for reviewing whether a local
board properly considered a matter in-camera in accordance with the Act, should
such an investigation be initiated.
It was recommended that the Clerk’s and Finance departments continue to
support the UBIA and Markham Village BIA with their compliance with Bill 130
amendments to the Act and in developing a more detailed line item budget and
financial reporting to the Board.
3. MARKHAM
ARTS COUNCIL UPDATE (16.0)
Presentation
J. McIntyre, Executive Director of the
Markham Arts Council provided an overview of current activities of the Council,
including current membership, planned events, contests and communications, including
the launch of a new, user-friendly website.
It was noted that the Markham Village Art
Show and Sale will be held June 19 through 28 at 74 Main Street in Markham.
On behalf of Council, Mayor Scarpitti
thanked the Markham Arts Council for their ongoing efforts to promote local
arts and culture.
Moved by Mayor F. Scarpitti
Seconded by Councillor C. Moretti
1) That the
presentation by Ms. Judi Mclntyre, Executive Director, entitled “Markham Arts
Council Update” be received.
CARRIED.
4. MINUTES
OF THE MAY 11, 2009
GENERAL COMMITTEE (16.0)
Minutes
Moved by Councillor A. Chiu
Seconded by Deputy Mayor J. Heath
1) That
the minutes of the May 11, 2009 General Committee be received.
CARRIED.
5. MINUTES
OF THE APRIL 27, 2009
VARLEY MCKAY ART FOUNDATION
OF MARKHAM (16.0)
Minutes
Moved by Councillor A. Chiu
Seconded by Deputy Mayor J. Heath
1) That the minutes of
the April 27, 2009 Varley McKay Art Foundation of Markham be received.
CARRIED.
6. MINUTES
OF THE APRIL 15, AND MAY 4 2009
ACCESSIBILITY COMMITTEE (16.0)
April
15 May
20
Moved by Councillor A. Chiu
Seconded by Deputy Mayor J. Heath
1) That the minutes of
the April 15, and May 20, 2009 Accessibility Committee be received.
CARRIED.
7. MINUTES
OF THE APRIL 27, 2009
MARKHAM PUBLIC LIBRARY BOARD (16.0)
Minutes
Moved by Councillor A. Chiu
Seconded by Deputy Mayor J. Heath
1) That
the minutes of the April 27, 2009 Markham Public Library Board be received.
CARRIED.
8. MINUTES
OF THE MAY 4, 2009
MARKHAM RACE RELATIONS COMMITTEE (16.0)
Minutes
Moved by Councillor A. Chiu
Seconded by Deputy Mayor J. Heath
1) That
the minutes of the May 4, 2009 Markham Race Relations Committee be received.
CARRIED.
9. MINUTES OF THE MAY
21, 2009
ENVIRONMENTAL ADVISORY COMMITTEE (16.0)
Minutes
Moved by Councillor A. Chiu
Seconded by Deputy Mayor J. Heath
1) That
the minutes of the May 21, 2009 Environmental Advisory Committee be received.
CARRIED.
10. MINUTES OF THE MAY 4, 2009
CANADA DAY COMMITTEE (16.0)
Minutes
Moved by Councillor A. Chiu
Seconded by Deputy Mayor J. Heath
1) That
the minutes of the May 4, 2009 “Canada Day Committee” be received.
CARRIED.
11. MINUTES OF THE APRIL 15, 2009
MARKHAM VILLAGE
BUSINESS IMPROVEMENT AREA (3.11)
Minutes
Moved by Councillor A. Chiu
Seconded by Deputy Mayor J. Heath
1) That the minutes of
the April 15, 2009 Markham Village Business Improvement Area be received.
CARRIED.
12. MINUTES OF THE JANUARY 26, MARCH 23,
AND APRIL 20, 2009 MARKHAM THEATRE BOARD (16.0)
Jan.
26 Mar
23 April
20
Moved by Councillor A. Chiu
Seconded by Deputy Mayor J. Heath
1) That
the minutes of the January 26, March 23, and April 20, 2009 Markham Theatre
Board be received.
CARRIED.
13. MINUTES OF THE MAY 19, 2009
SANTA CLAUS PARADE COMMITTEE
(16.0)
Minutes
Moved by Councillor A. Chiu
Seconded by Deputy Mayor J. Heath
1) That the minutes of the May 19, 2009
Santa Claus Parade Committee be received.
CARRIED.
14. APPOINTMENTS, RESIGNATIONS
- ADVISORY COMMITTEES (16.24)
Moved by Councillor A. Chiu
Seconded by Deputy Mayor J. Heath
1) That
the following recommendations of the Heritage Markham Committee be confirmed:
-
That Deirdre Kavanagh and
Richard Morales, currently members of the Heritage Markham Committee, be
appointed as Heritage Markham's representatives to the Main Street Markham
Committee; and
-
That Susan Casella and Deirdre
Kavanagh, currently members of the Heritage Markham Committee, be
appointed as Heritage Markham's representatives to the Buttonville Heritage
Conservation District Advisory Committee.
CARRIED.
15. 2008 HEDGING CONTRACT
RESULTS (7.0)
Report
Moved by Councillor A. Chiu
Seconded by Deputy Mayor J. Heath
1) That the report
dated June 1, 2009 entitled “2008 Hedging Contract Results” be received; and,
2) That Staff be
authorized and directed to do all things necessary to give effect to this resolution.
CARRIED.
16. 311 CALL ROUTING AGREEMENT
WITH THE CITY OF TORONTO (7.16 & 8.2)
Report
1
Moved by Councillor A. Chiu
Seconded by Deputy Mayor J. Heath
1)
That the report entitled 311
Call Routing Agreement with the City of Toronto be received;
2)
That Council authorize the CAO
to execute the 311 Call Routing Agreement with the City of Toronto (Attachment
1) in a form satisfactory to the Town Solicitor;
3)
And that staff be authorized
and directed to do all things necessary to give effect to this resolution.
CARRIED.
17. 2009 UNIONVILLE
BUSINESS IMPROVEMENT AREA
OPERATING BUDGET (7.4 & 3.12)
Report 1 2
Moved by Mayor F. Scarpitti
Seconded by Deputy Mayor J. Heath
1) That
the report entitled “2009 Unionville B.I.A. Operating Budget” dated May 25,
2009 be received; and,
2) That
the 2009 Operating Budget in the amount of $225,992 for the Unionville B.I.A.
be approved; and,
3) That
the Special Tax Rate levy, in the amount of $199,500, for the Unionville B.I.A.
members be included in the 2009 Tax Levy By-law; and,
4)
That Staff provide recommendations
to the General Committee in the fall, 2009 with respect to detailed line budgets
and regular financial reporting for the Town’s Business Improvement Areas; and
further,
5) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED.
18. ACCESSIBILITY CUSTOMER SERVICE
POLICY:
ONTARIO REGULATION 429/07 (2.1)
Report and Policy
Moved by Councillor L. Kanapathi
Seconded by Councillor V. Burke
1) That
the report dated June 1, 2009 “Accessible Customer Service Policy, Ontario
Regulation 429/07” be received; and,
2) That
Council approve the “Accessible Customer Service Policy” (Attachment 1); and,
3) That
Staff be authorized and directed to do all things necessary to implement the
actions set out in this report.
CARRIED.
19. CONTRACT
AWARD 039-T-09
MARKHAM FIRE STATION NO. 93
(CATHEDRAL) CONSTRUCTION (7.12)
Report
Moved by Councillor D. Horchik
Seconded by Councillor A. Chiu
1) That the report titled “Contract Award
039-T-09 Markham Fire Station No. 93 (Cathedral) Construction” be received;
and,
2)
That staff be authorized to award
contract 039-T-09 to the lowest priced
qualified bidder Devlan Construction Ltd for the construction of Fire Station
#93 located at Major Mackenzie Drive and Woodbine Avenue, in the amount of
$2,998,000.00 exclusive of GST; and,
3)
That the Architectural/Engineering
Services fee for Thomas Brown Architects be increased by $132,750 primarily to
account for the non-repeat design of the fire station as well as costs
associated with targeting the project to achieve LEED Gold Certification; and
4)
That a contingency amount of
$299,880.00, exclusive of GST, be established to cover any additional
construction costs, and that the
Director of Asset Management, or his designate, be authorized to approve the
expenditure of this contingency amount up to the specified limit in accordance
with the Town’s Expenditure Control Policy; and,
5) That staff be authorized to retain external
project management resource for the construction phase of Fire Station No. 93
(Cathedral), at an upset limit of $120,000 and in accordance with the
Purchasing Bylaw; and,
6) That the awards be funded from the Fire
Station No. 93 (Cathedral) project budget account 067-5350-7710-005; and,
7)
That the required additional $593,268.00
be funded from the Development Charges Reserve; and,
8) That the project not include a cellular tower
on the site and that staff determine an alternative location for this
structure;
9)
That staff be authorized and directed
to do all things necessary to give effect to this resolution; and further,
10) That this item
be brought forward at the June 3, 2009 Council meeting.
CARRIED.
Report 1
Moved by Deputy Mayor J. Heath
Seconded by Councillor J. Virgilio
1) That the report
“Community Lead Testing Program – Status Report (3)” be received; and,
2) That staff report back
to Council with the findings of the Community Lead Testing Program after
completion of Sampling Period # 4, and further,
3) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED.
21. FARMERS’ MARKET:
UNIONVILLE VILLAGE
CONSERVANCY PROPOSAL (5.7)
Report 1 Presentation
V. McGrath, Director of Sustainability provided Committee with an
overview of the proposal to operate a farmers’ market in the Stiver Mill
property from the first Sunday in July through to Thanksgiving, 2009. Location and operation details, key
stakeholders, measures to mitigate conflicts with other farmers’ markets and
financial arrangements were noted.
Moved by Mayor F. Scarpitti
Seconded by Councillor J. Virgilio
1)
That the staff report titled
Farmer’s Market: Unionville Village Conservancy Proposal, dated June 1, 2009,
be received; and,
2)
That permission be granted in principle to the Unionville Village
Conservancy by way of an agreement/permit to use Town of Markham property at
the Stiver Mill on Station Lane in Unionville on Sundays from 10 am to 3 pm
from July to Thanksgiving 2009 as a trial farmers’ market project, in a form satisfactory to the Chief Administrative Officer and the
Town Solicitor; and,
3)
That the Mayor and Clerk be
authorized to sign the agreement/permit with the Unionville Village
Conservancy; and,
4)
That Staff consult with affected
neighbours, the Unionville Business Improvement Area Board of Management, Unionville
Village Conservancy, local ratepayer groups and local councillor to resolve
issues related to fencing and waste management; and,
5)
That Staff investigate the option
of locating parking at the Markham Village Train Station and consult with
tenant(s); and,
6)
That the correspondence from
Unionville Village Conservancy be received; and further,
7)
That Staff work with the
Unionville Village Conservancy and other stakeholders to promote the Stiver
Mill farmer’s market and local food agenda.
CARRIED.
NEW BUSINESS
Moved by Mayor F. Scarpitti
Seconded by Deputy Mayor J. Heath
That the request from Regional Councillor J.
Jones to attend the “Sports Facilities and Franchises
2009” conference, to be held June 10 – 11, 2009 in New York City, New York be
referred to the June 2, 2009 Development Services Committee meeting.
CARRIED.
Moved by Mayor F. Scarpitti
Seconded by Deputy Mayor J. Heath
That the request from Councillor E. Shapero
to attend and address the “ICLEI World Congress
2009: Connecting Leaders Advancing Local Action for Sustainability” conference,
to be held June 14 – 18, 2009 in Edmonton, Alberta be referred to the June 2,
2009 Development Services Committee meeting.
CARRIED.
IN CAMERA MATTER
Moved by Councillor A. Chiu
Seconded by Councillor V. Burke
That, in
accordance with Section 239 (2) (e) of the Municipal Act, General Committee resolve into an in-camera session to
discuss the following confidential matter:
1) A
Litigation or potential litigation matter regarding the Centennial Community
Centre addition/renovation (6.6).
CARRIED.
Moved by Councillor A. Chiu
Seconded by Regional Councillor J. Jones
That Committee rise from its in-camera session.
CARRIED.
ADJOURNMENT
General Committee adjourned at 12:45 p.m.