MINUTES
ROTARY CLUB
OF MARKHAM SUNRISE INC.
Ontario Room,
_____________________________________________________________________
Attendance:
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Members |
Staff |
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Councillor Carolina Moretti Sunrise Inc. Peter Cusimano, Rotary Club of Sunrise Inc. Phil Howes, Manager, Markham BIA |
Bob Walter, District Manager East, Anna Rose, Manager, Community Relations Rob Hincks, Supervisor, Operations Enzo Greco, Public Program Supervisor, Joanne Olson, Special Events Kitty Bavington, Committee Clerk |
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The meeting convened at 3:05 p.m.
with Jim Sandiford in the Chair.
1. MINUTES OF MEETING HELD
Moved by Phil Howes
Seconded by Bob Walter
That the minutes of the
CARRIED
2. BUSINESS ARISING FROM THE MINUTES
Meeting with
Selection of Bands for Parade – Joanne Olson has lined up a few
bands and cavalry groups. The fee is an issue this year. The Committee
supported the cost of $1,000 for the Lieutenant General’s band.
Markham-Unionville Rotary Club – The Chair advised that he is
having difficulty getting the Rotary Club to assume responsibility for the
float. Phil Howes offered to contact the group in this regard.
New Santa Claus – The Chair advised that the proposed
replacement “Santa” has not been confirmed yet. An update will be provided at
the next meeting.
Sponsorships –
Waivers for Parade Participants – The Chair advised that Fred Rich
is pursuing a resolution to this issue. Providing a set of safety rules may be
sufficient. Joanne Olson offered to provide the set of rules used for the
festival, which could be adapted for the parade and distributed to the
participants and parents. Joanne will provide the rules at the next meeting.
Feedback from Other Municipalities – Parade
Best Practices – Councillor
John Webster will provide an update at the next meeting.
Awards Ceremony – It was suggested that more information and better
directions need to be provided to the public. Better signage and
staff/volunteers directing people to the right location would help. Only one or
two people from each float needs to attend, and staff should approach each
float at the end of the parade as it unloads, to direct the appropriate people
to the ceremony, while the other participants move towards the food and other
activities.
Santa-Fest, Festival of Lights – There was nothing to report at
this time. Phil Howes will provide an update at the next meeting.
Themes for 2009 – The Committee was provided with a
list of previous parade themes, and was requested to consider possible themes
for 2009, for discussion at the next meeting. A suggestion was made for an
Olympic Spirit theme. Anna Rose will check into Olympic copyright issues.
3. NEW BUSINESS
Roads Closures – Joanne will organize
a separate meeting to deal with roads. Peter will forward information from
REACT, and Bob will meet with York Regional Police before meeting with REACT.
Grand Marshall – The Committee
discussed potential Grand Marshalls, suggesting a past or present Olympian.
Several names were mentioned, but they may not be available in December.
Further discussion will be held at the next meeting.
4. NEXT MEETING
The next meeting of the
ADJOURNMENT
The