Electronic General Committee Meeting
Revised Agenda
Revised Items are Italicized.

Meeting Number: 6

Wednesday, March 23, 2022 at 9:30 A.m. - 1:00 P.m.

Live streamed

---

1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron-Wendat, Anishnabeg, Seneca, Chippewa, and the current treaty holders Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

4.

DEPUTATIONS

5.

COMMUNICATIONS

5.1

YORK REGION COMMUNICATIONS (13.4)

Note:   Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk.

• 1. That the following communications dated February 10, 2022 from York Region be received for information purposes:
     1. Amendment to Management Plan for the York Regional Forest Managing Dogs
     2. Designating an Additional York Regional Forest Tract for Off-leash Dog Walking
     3. Inflow and Infiltration Reduction Standard for Sewers Servicing New Development

6.

PETITIONS

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

7.1

STAFF AWARDED CONTRACTS FOR THE MONTHS OF JANUARY AND FEBRUARY 2022 (7.12)

A. Moore, ext. 4711

• 1. That the report entitled “Staff Awarded Contracts for the Months of January & February 2022” be received; and,
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.2

162-T-13 PAVEMENT PRESERVATION AND SURFACE TREATMENT CONTRACT EXTENSION (5.10)

A. Lam, ext. 4857 / M. Lee, ext. 2239

• 1. That the report entitled “162-T-13 Pavement Preservation and Surface Treatment Contract Extension” be received; and,
  2. That the contract for Pavement Preservation and Surface Treatment be extended for one (1) year with an option to extend for an additional one (1) year to Miller Paving Limited in the estimated value of $1,459,718.13 inclusive of HST;
     1. January 1 – December 31, 2022 - $759,718.13
     2. January 1 – December 31, 2023 - $700,000.00*
        *Subject to CPI All Items Canada for the twelve (12) month period ending December; and,
  3. That the award be funded from the capital accounts outlined in the Financial Considerations section with 2023 subject to Council approval; and,
  4. That the tendering process be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11. Non-Competitive Procurement, items 11.1 (c) and (g), which state:
     1. (c) When the extension of an existing Contract would prove more cost-effective or beneficial; and,
     2. (g) Where it is in the City’s best interest not to solicit a competitive bid; and further,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.3

098-T-18 PAVEMENT MARKINGS CONTRACT EXTENSION (5.10)

A. Lam, ext. 4857 / M. Lee, ext. 2239

• 1. That the report entitled “098-T-18 Pavement Markings Contract Extension” be received; and,
  2. That the contract for Pavement Markings be extended for one (1) year with an option to extend for an additional one (1) year to Guild Electric Ltd. in the estimated value of $975,454.90 inclusive of HST;
     1. January 1 – December 31, 2022 - $487,727.45
     2. January 1 – December 31, 2023 - $487,727.45*
        *Subject to CPI All Items Ontario for the twelve (12) month period ending October; and,
  3. That the award be funded from the various capital and operating accounts outlined in the Financial Considerations section; and,
  4. The budget shortfall of $45,224.45 will be reported as an unfavourable variance at year end in the 2022 operating results and will be adjusted accordingly in the 2023 Operating budget; and,
  5. That the tendering process be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11. Non-Competitive Procurement, items 11.1 (c) and (g), which state:
     1. (c) When the extension of an existing Contract would prove more cost-effective or beneficial; and,
     2. (g) Where it is in the City’s best interest not to solicit a competitive bid; and further,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.4

239-T-21 SUPPLY AND DELIVERY OF ONE (1) CUBE VAN CAMERA TRUCK (7.9)

M. Lee, ext. 2239

• 1. That the report entitled “239-T-21 Supply and Delivery of One (1) Cube Van Camera Truck” be received; and,
  2. That the contract for the supply and delivery of one (1) cube van camera truck be awarded to the lowest priced bidder, JD Brule Equipment, in the amount of $403,090.69, inclusive of HST; and,
  3. That the award in the amount of $403,090.69 be funded from project #22171 Corporate Fleet Replacement – Waterworks (account 057-6150-22171-005) with a budget available of $389,179.00; and,
  4. That the budget shortfall in the amount of $13,911.69 ($403,090.69 - $389,179.00) be funded from the Waterworks Reserve Fund; and further,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.5

CONSULTING SERVICES FOR THE CORPORATE ADMINISTRATIVE MONETARY PENALTY SYSTEM EXPANSION, RESIDENTIAL INFILL DEVELOPMENT SERVICES DELIVERY REVIEW AND BY-LAW ENFORCEMENT SERVICE REVIEW (7.5)

A. Moore, ext. 4711

• 1. That the report entitled “ Consulting Services for the Corporate Administrative Monetary Penalty System Expansion, Residential Infill Development Services Delivery Review and By-law Enforcement Service Delivery Review ” be received; and,
  2. That the tendering process for Consulting Services for the Corporate Administrative Monetary Penalty System Expansion, Residential Infill Development Services Delivery Review and By-law Enforcement Service Delivery Review” be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1(c), Non-Competitive Procurement which states “when the extension of an existing Contract would prove more cost effective or beneficial”; and,
  3. That the contract for Consulting Services be awarded to WSCS Consulting Incorporated in the amount of $317,822.94 ($136,221.02 + $96,439.99 + $85,161.93) inclusive of HST:
     • Corporate Administrative Monetary Penalty System Expansion - $136,221.02
     • Residential Infill Development Services Delivery Review - $96,439.99
     • By-law Enforcement Service Delivery Review - $85,161.93
  4. That the award amount of $317,822.94 be funded from the following accounts:
     • Account number 005-1600106 “Expanded AMPS set up” - $136,221.02
     • Account number 600-101-5699-22306 “Residential Infill Development Strategy” - $111,936.00
     • Account number 327-101-5699-22307 “By-law Enforcement Service Delivery Review” - $100,080.00; and, 
  5. That Staff be authorized to engage WSCS Consulting Incorporated following General Committee approval to commence the projects immediately; and further,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

      

8.

REGULAR REPORTS - FINANCE & ADMINISTRATIVE ISSUES

8.1

FEDERAL ACTIVE TRANSPORTATION GRANT (7.6)

F. Clarizo, ext. 7507 / L. Cheah, ext. 4838

• 1. That the memorandum titled “Submission for Funding to Infrastructure Canada’s Active Transportation Fund” be received for information.

9.

MOTIONS

10.

NOTICES OF MOTION

11.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

12.

ANNOUNCEMENTS

13.

CONFIDENTIAL ITEMS

13.1

FINANCE & ADMINISTRATIVE ISSUES

13.1.1

GENERAL COMMITTEE CONFIDENTIAL MINUTES- FEBRUARY 28, 2022 (16.0) [ Section 239 (2) (a)(h)(f)]

13.2

LAND, BUILDING & PARKS CONSTRUCTION ISSUES

13.2.1

A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE CITY OR LOCAL BOARD; (PROPERTY MATTER - WARD 2) [SECTION 239 (2)(c)]

14.

ADJOURNMENT