General Committee Agenda

Meeting Number: 2

Tuesday, February 27, 2024 at 9:30 A.m. - 1:00 P.m.

Live streamed

Please bring this General Committee Agenda to the Council meeting on February 28, 2024.

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron- Wendat, Anishnabeg, Seneca, Chippewa, and the Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE JANUARY 30, 2024 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the January 30, 2024 General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

COMMUNICATIONS

6.

PETITIONS

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE MATTERS

7.1

MINUTES OF THE OCTOBER 12, 2023 MARKHAM ENVIRONMENTAL ADVISORY COMMITTEE (16.0)

• 1. That the minutes and notes of the October 12, 2023 Environmental Advisory Committee be received for information purposes.

7.2

MINUTES OF THE NOVEMBER 27, 2023 MARKHAM PUBLIC LIBRARY BOARD MEETING (16.0)

• 1. That the minutes of the November 27, 2023 Markham Public Library Board meeting be received for information purposes.

7.3

2023 INVESTMENT PERFORMANCE REVIEW (7.0)

M. Visser, ext. 4260

• 1. That the report dated February 13, 2024 entitled “2023 Investment Performance Review” be received; and further, 
  2. That staff be authorized and directed to do all things necessary to give effect to this resolution.

7.4

STAFF AWARDED CONTRACTS FOR THE MONTHS OF NOVEMBER & DECEMBER 2023 (7.12)

A. Moore, ext. 4711

• 1. That the report entitled “Staff Awarded Contracts for the Months of November & December 2023” be received; and,
  2. That Staff be authorized to amend the reporting for contracts awarded by Staff from a monthly report to a quarterly report; and further,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

      

7.5

289-T-23 MARKHAM VILLAGE PHASE 1A - STORM SEWERS AND WATERMAIN UPGRADES (7.12)

P. Kumar, ext. 2989

• 1. That the report entitled “289-T-23 Markham Village Phase 1A - Storm Sewers and Watermain Upgrades” be received; and,
  2. That the contract for be awarded to the lowest priced Bidder, Drainstar Contracting Ltd. in the amount of $18,746,673.19, inclusive of HST; and,
  3. That a 15% contingency in the amount of $2,812,000.98 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expenditures of the contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and,
  4. That the construction award in the amount of $21,558,674.17 ($18,746,673.19 + $2,812,000.98) be funded from the account 058-6150-23468-005 “Markham Village Flood Control Phase 1A - Construction” as outlined under the Financial Considerations Section in this report; and,
  5. That funding of $350,000.00 be retained in the account for other services as described under Financial Considerations Section; and,
  6. That the remaining funds from this tender relating to project #23468 “Markham Village Flood Control Phase 1A - Construction” in the amount $53,543.83 ($21,962,218.00 - $21,558,674.17-$350,000.00) be returned to the Stormwater Fee Reserve; and,
  7. That a 5-year moratorium be placed on any major servicing and utility installation along restored areas of the following streets:
     1. Church Street (from Maple Street to 9^th Line); and,
     2. Jack Court: and,
     3. Judy Court; and,
     4. Jill Court; and,
     5. Sir Isaac Gate; and, 
     6. King Arthur Court; and,
     7. Rose Way; and further, 
  8. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.

PRESENTATIONS - FINANCE & ADMINISTRATIVE MATTERS

8.1

PRELIMINARY RESULTS OF 2020-2026 STRATEGIC PLAN COMMUNITY SURVEY (16.23)

B. Frois, ext. 3792

• 1. That the presentation entitled “Preliminary Results of 2020-2026 Strategic Plan Community Survey” be received.

9.

REGULAR REPORTS - FINANCE & ADMINISTRATIVE MATTERS

9.1

REQUEST FOR APPROVAL OF REVISED TERMS OF REFERENCE FOR MARKHAM ACCESSIBILITY ADVISORY COMMITTEE (16.34)

V. Chai, ext. 7781 / D. Honsberger, ext. 2331

• 1. That the report titled “Request for Approval of Revised Terms of Reference for Markham Accessibility Advisory Committee” be received; and, 
  2. That the name of the “Markham Advisory Committee on Accessibility” be changed to the “Markham Accessibility Advisory Committee”; and, 
  3. That the revised Terms of Reference for the Markham Accessibility Advisory Committee be approved in substantial conformity with the Terms of Reference attached as Appendix A; and further, 
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.

MOTIONS

11.

NOTICES OF MOTION

12.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

13.

ANNOUNCEMENTS

14.

ADJOURNMENT