Electronic General Committee Meeting
Revised Agenda
Revised Items are Italicized.

Meeting Number: 16

Monday, November 01, 2021 at 9:30 A.m. - 1:00 P.m.

Live streamed

Please bring this General Committee Agenda to the Council meeting on November 9, 2021.

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron-Wendat, Anishnabeg, Seneca, Chippewa, and the current treaty holders Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

DEPUTATIONS

4.

COMMUNICATIONS

5.

PETITIONS

6.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

6.1

Q3 INVESTMENT PERFORMANCE REVIEW (7.0)

M. Visser, ext. 4260

• 1. That the report dated November 1, 2021 entitled “2021 Third Quarter Investment Performance Review” be received.

      

6.2

MINUTES OF THE SEPTEMBER 27, 2021 MARKHAM PUBLIC LIBRARY BOARD (16.0)

• 1. That the minutes of the September 27, 2021 Markham Public Library Board meeting be received for information purposes.

7.

CONSENT REPORTS - COMMUNITY SERVICES ISSUES

7.1

QUALITY MANAGEMENT SYSTEM - MANAGEMENT REVIEW (5.3)

V. Feng, ext. 2737

• 1. That the report titled “Quality Management System Management Review” be received; and,
  2. That the “Report on Quality Management System to Council - Management Review Outcome (October 5, 2021)” (Attachment “A”) be received; and,
  3. That the reports titled “QMS Operational Plan Revision 9.0 Summary” (Attachment “B”) and “Quality Management System Operational Plan Revision 9.0 (draft)” (Attachment “C”) be received; and,
  4. That Council, as Owner of the City’s drinking water system, acknowledges and endorses the revisions made to the City’s Quality Management System Operational Plan; and,
  5. That the briefing note titled “Water Assets Capital Reinvestment Comparison (September 20, 2021)” (Attachment “D”) be received; and,
  6. That Council, as the Owner of the City’s drinking water system, acknowledge and support the outcome and action items identified from the Management Review; and further,
  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.

PRESENTATIONS - COMMUNITY SERVICES ISSUES

8.1

DIVERSIFYING RECRUITMENT - CITY OF MARKHAM AND HUMBER COLLEGE (3.0)

A. Grant, ext. 5982

• 1. That the Chief Administrative Officer be authorized to execute the Donation Agreement between the City of Markham and Humber College, and any and all associated documents, upon satisfactory review by the City Solicitor.

9.

REGULAR REPORTS - FINANCE & ADMINISTRATIVE ISSUES

9.1

PROPOSED AMENDMENTS TO THE CITY OF MARKHAM'S APPEAL PROCESS RELATIVE TO TREE PRESERVATION BY-LAW 2008-96, STATIONARY BUSINESS LICENSING BY-LAW 2012-96, AND ANIMAL PROTECTION & SERVICES BY-LAW 2018-91 (2.0)

K. Kitteringham, ext. 4729

Presentation to be circulated separately.

• 1. That the report entitled “Proposed Amendments to the City of Markham’s Appeal Process Relative to Tree Preservation By-law 2008-96, Stationary Business Licensing By-law 2018-90, Mobile Licensing By-law 2012-92 and Animal Protection & Services By-Law 2018-91” be received; and,
  2. That Markham City Council authorize the use of a Hearing Officer(s) to conduct appeals under the Tree Preservation By-law 2008-96, Stationary Business Licensing By-law 2018-90, Mobile Licensing By-law 2012-92, and Animal Protection & Services By-Law 2018-91; and that all decisions made by the Hearing Officer be considered final and binding; and,
  3. That Licensing Committee By-law 203-1999 be repealed in its entirety: and, 
  4. That Tree Preservation By-law 2008-96, Stationary Business Licensing By-law 2018-90, Mobile Licensing By-Law 2012-92, and Animal Protection & Services By-Law 2018-91 be amended to reflect the new appeal process; and further,  
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.

REGULAR REPORTS - COMMUNITY SERVICES ISSUES

10.1

COLLECTION CONTRACT EXTENSION - MILLER WASTE SYSTEMS (5.1)

C. Marsales, ext. 3560

• 1. That the report entitled “Collection Contract Extension – Miller Waste Systems” be received; and,

  2. That Council approve a four (4) month extension, from November 2, 2021 to February 28, 2022 of the current Miller Waste Systems Collection Contract at an estimated cost of $3,856,908 (inclusive of 1.76% HST); and,

  3. That Council approve a revised start date for the new Miller Waste Systems Collection Contract from November 2, 2021 to March 1, 2022, which will result in a favourable variance to the 2021 budget in the amount of $455,710 and a 2022 budget reduction of $371,735 (inclusive of 1.76% HST); and,

  4. That the Request for Proposal process be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1(c), Non Competitive Procurement, when the extension of an existing contract would prove more cost-effective or beneficial to the City; and,

  5. That the City Solicitor be authorized to prepare the agreements for the extension of the current Collection Contract and the revised start date of the new Collection Contract, in consultation with Waste Management Staff, and in accordance with the terms, rates, and conditions outlined in this report; and,

  6. That the Mayor and Clerk be authorized to execute the agreements for the extension of the current Collection Contract and the revised start date of the new Collection Contract; and further,

  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.2

INFORMATION REPORT ON YORK REGION 2021 WATER AND WASTEWATER MASTER PLAN PRESENTATION (5.3)

S. Gao, ext. 6230 / N. Nguyen, ext. 2849

• 1. That the Information report entitled “York Region 2021 Water and Wastewater Master Plan Presentation ” be received; and,
  2. That the Region’s final 2021 Water and Wastewater Master Plan include the necessary regional water and sewer infrastructure projects to provide uninterrupted water supply to support developments in North Markham; and,
  3. That, prior to the finalization of the Region’s 2021 Water and Wastewater Master Plan Update, Region staff share their modelling data and related information with Markham staff, for review and reconcile differences in design assumptions and demand projections to ensure that the growth and development expected in North Markham can be appropriately serviced; and,
  4. That the proposed timeframe for implementing key water and wastewater projects, as identified in the Region’s draft 2021 Water and Wastewater Master Plan, be revised to coincide with forecasted growth anticipated for North Markham by 2031; and,
  5. That the Region and the City work together in developing innovative solutions which may include interim servicing options as required when long term solutions are not available to service development at the time of the request; and,
  6. That the Region expedite the necessary Environmental Assessments for the regional sewer and water infrastructure projects, to ensure their timely implementation to provide uninterrupted water supply for developments in North Markham; and,
  7. That the Region provide the City of Markham with a list of all planned water and wastewater projects included in its 2021 Water and Wastewater Master Plan, their respective construction value and implementation timeframe; and,
  8. That the Region be advised accordingly; and further,
  9. That staff be authorized and directed to do all things necessary to give effect to this resolution.

11.

MOTIONS

12.

NOTICES OF MOTION

13.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

14.

ANNOUNCEMENTS

15.

ADJOURNMENT