Electronic General Committee Agenda

Meeting Number: 11

Tuesday, July 13, 2021 at 9:30 A.m. - 1:00 P.m.

Live streamed

Note: Due to COVID-19, our facilities are closed to the public. Access is not permitted to the Markham Civic Centre and Council Chamber.

Members of the public can participate by:
1. VIEWING THE ONLINE LIVESTREAM
General Committee meetings are video and audio streamed at: https://pub-markham.escribemeetings.com/

 

2. EMAILING A WRITTEN SUBMISSION:
Members of the public may submit written deputations by email to [email protected].

Written submissions must be received by 5:00 p.m. the day before the meeting*

*If the deadline for written submission has passed, you may:
a. Email your written submission directly to Members of Council; or
b. Make a virtual deputation at the meeting by completing and submitting an online Request to Speak Form
*If the deadline for written submission has passed and Council has finished debate on the item at the meeting, you may email your written submission directly to Members of Council.

3. REQUEST TO SPEAK / VIRTUAL DEPUTATION :
Members of the public who wish to make a live virtual deputation, please register prior to the start of the meeting by:
1. Completing an online Request to Speak Form  or,
2. E-mail [email protected] providing full name, contact information and item they wish to speak, or,
3. If you do not have access to email, contact the Clerk's office at 905-479-7760 on the day of the meeting.
*If Committee has finished debate at the meeting on the item, you may email your written submission directly to Members of Council. The list of Members of Council is available online at this link.

 

Alternate formats for this document are available upon request.
General Committee meetings are live video and audio streamed on the City's website.
Closed captioning during the video stream may be turned on by clicking the [cc] icon located at the lower right corner of the video screen.
Please bring this General Committee Agenda to the Council meeting on July 14, 2021.

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1.

CALL TO ORDER

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

DEPUTATIONS

4.

COMMUNICATIONS

4.1

YORK REGION COMMUNICATIONS (13.4)

• 1. That the following communications dated June 10, 2021 from York Region be received for information purposes:
     1. Request for Traffic Signals - Major Mackenzie Drive East and Elm Green Lane - City of Markham
     2. York Region 2021 Economic Development Update
     3. 2019 and 2020 Paramedic Response Time Performance Plan Final Results
     4. 2020 Agriculture and Agri-Food Strategy Update
     5. Resolution - Integrated Management Plan for Plastics
     6. Affordable Housing in York Region - 2020 Measuring and Monitoring
     7. Regional Official Plan Update Policy Directions Report
     8. 2022 Development Charges Bylaw - Status Update
     9. Extension of Large Office and Affordable Rental Development Charges Deferrals Due to the Pandemic
     10. Court Services Annual Report 2020
     11. East Gormley Water and Wastewater Servicing Request
     12. 2020 Annual Waste Management Report
     13. Revised Provincial Timelines for Corporate Asset Management Plans
     14. Referred Markham Employment Conversion Requests - 2041 Regional Municipal Comprehensive Review

5.

PETITIONS

6.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

6.1

MINUTES OF THE FEBRUARY 19, 2021, MARCH 9, 2021 AND APRIL 9, 2021 MARKHAM VILLAGE BIA (16.0)

• 1. That the minutes of the February 19, 2021, March 9, 2021 and April 9, 2021 Markham Village BIA be received for information purposes. 

6.2

MINUTES OF THE MAY 17, 2021 AND JUNE 21, 2021 BOX GROVE COMMUNITY CENTRE (16.0)

• 1. That the minutes of the May 17, 2021 and June 21, 2021 Box Grove Community Centre be received for information purposes.

6.3

MINUTES OF THE MAY 31, 2021 MARKHAM PUBLIC LIBRARY BOARD (16.0)

• 1. That the minutes of the May 31, 2021 Markham Public Library Board be received for information purposes.

6.4

MINUTES OF THE MARCH 16, 2021 AND APRIL 14, 2021 WASTE DIVERSION COMMITTEE (16.0)

• 1. That the minutes of the March 16, 2021 and April 14, 2021 Waste Diversion Committee be received for information purposes.

6.5

MINUTES OF THE JANUARY 22, 2020 MARKHAM PUBLIC ART ADVISORY COMMITTEE (16.0)

• 1. That the minutes of the January 22, 2020 Markham Public Art Advisory Committee be received for information purposes.

6.6

MINUTES OF THE APRIL 19, 2021 AND MAY 17, 2021 ADVISORY COMMITTEE ON ACCESSIBILITY (16.0)

• 1. That the minutes of the April 19, 2021 and May 17, 2021 Advisory Committee on Accessibility be received for information purposes.

6.7

MINUTES OF THE APRIL 8, 2021 GERMAN MILLS COMMUNITY CENTRE BOARD (16.0)

• 1. That the minutes of the April 8, 2021 German Mills Community Centre Board be received for information purposes.

6.8

MINUTES OF THE MAY 27, 2021 MARKHAM ENVIRONMENTAL ADVISORY COMMITTEE (16.0)

• 1. That the minutes of the May 27, 2021 Markham Environmental Advisory Committee be received for information purposes.

7.

CONSENT REPORTS - COMMUNITY SERVICES ISSUES

7.1

OPERATIONS WINTER MAINTENANCE UPDATES MEMO (5.10)

D. Plant, ext. 4893

• 1. That the memorandum “Operations Winter Maintenance Updates” dated on July 13^th, 2021 be received; and,
  2. That staff be authorized and directed to do all things necessary to give effect to this resolution.

8.

CONSENT REPORTS - ENVIRONMENT & SUSTAINABILITY ISSUES

8.1

ALECTRA ELECTRIC VEHICLE CHARGING PARTNERSHIP - MULTIPLE CITY SITES (5.0)

J. Wong, ext. 2368

• 1. That the report entitled, “Alectra Electric Vehicle Charging Partnership – Multiple City Sites” be received; and,
  2. That the Mayor and Clerk be authorized to execute an agreement, including any amendments to the agreement, between the City of Markham (“City”) and Alectra Energy Services Inc. (“Alectra”) for the installation, operation, maintenance and repair of Electric Vehicle Supply Equipment at Markham community facilities for public use, provided the form of such agreement is satisfactory to the Commissioner of Corporate Services and the City Solicitor; and further,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

PRESENTATIONS - FINANCE & ADMINISTRATIVE ISSUES

9.1

WORLD COUNCIL ON CITY DATA ISO 37120 CERTIFICATION 2021 (12.2.6)

R. Raman, ext. 7522

Note: Dr. Patricia McCarney, President & CEO, WCCD and James Patava, Vice President, WCCD will be in attendance to make a virtual presentation. 

• 1. That the report dated June 14, 2021 titled “World Council on City Data, ISO 37120 Certification” be received; and,
  2. That the formal virtual presentation of the World Council on City Data (WCCD), ISO 37120 Platinum Certification to the City of Markham be received.

   

10.

PRESENTATIONS - COMMUNITY SERVICES ISSUES

10.1

ONTARIO GOOD ROADS ASSOCIATION (OGRA) 2020 JOHN NIEDRA BETTER PRACTICES AWARD (13.12)

Note: Roy Tal , Chief Technology Officer, Visual Defence Inc., and James Smith, Manager, Technical Programs and Research, OGRA, will be in attendance for the presentation.

The following staff will be in attendance to be recognized by General Committee on the Ontario Good Roads Association 2020 John Niedra Better Practices Award.

• Alice Lam, Director, Operations
• Barry Budhu, Senior Manager, Roads, Survey & Utility
• Dennis King, Supervisor, Road Operations
• Morgan Jones, Commissioner, Community Services

• 1. That the presentation entitled “OGRA John Niedra Better Practices Competition and Award” be received.

10.2

LYMANTRIA DISPAR DISPAR (LDD) FOLLOW UP (5.0)

D. Plant, ext. 4893

• 1. That the memorandum and presentation “LDD (Lymantria Dispar Dispar) ” dated on July 13th, 2021 be received; and,
  2. That staff recommends continuation of the public outreach initiative encouraging resident participation including instructional videos and documents, dedicated website updates and frequent updates on growth cycle to manage expectations on various social media platforms; and
  3. That staff recommends continuation of tracking through monitoring service requests, follow up patrols to understand defoliation results and information gathering to inform collaborative efforts with Region of York and municipal counterparts; and,
  4. That staff recommends continuation of egg mass removal program beginning in October 2021 onward utilizing 6 additional seasonal staff at a cost of approximately $156,000.00 annually until the end of the infestation to be funded through the existing 2021 Parks part-time personnel budget; and further,
  5. That staff be authorized and directed to do all things necessary to give effect to this resolution

11.

REGULAR REPORTS - FINANCE & ADMINISTRATIVE ISSUES

11.1

MINUTES OF THE APRIL 21, 2021 ANIMAL CARE COMMITTEE (16.0)

Note: Committee has the option to endorse, amend, refer to staff or receive for information the following recommendation from the April 21, 2021 Animal Care Committee meeting:

"That the Animal Care Committee requests City Council to consider adopting the CSA A460 – Bird-friendly Building Design Standard."

• 1. That the minutes of the April 21, 2021 Animal Care Committee be received for information purposes.

11.2

MINUTES OF THE MAY 3, 2021 RACE RELATIONS COMMITTEE (16.0)

Note: Committee has the option to endorse, amend, refer to staff or receive for information the following recommendation from the May 3, 2021 Race Relations Committee meeting:

"Anti-Racism Resolution:

Whereas the City of Markham is one of the most diverse cities in
Canada; and,
Whereas the City of Markham has supported a Diversity Action Plan
that states we seek to be a city where everyone is free from discrimination,
racism, stereotyping, systemic racism and prejudice; and,
Whereas the City of Markham is a signatory of the Coalition of
Inclusive Municipalities; and,
Whereas racism is not a political issue, but it is a humanitarian issue; and,
Whereas the City of Markham, Mayor Frank Scarpitti, Regional
Councillors, and Councillors have spoken out against racism in the past; and,
Whereas the City of Markham is a guardian of the public interest and
its residents recognize the importance of human rights; and,

Whereas Black, Indigenous, People of Colour, have faced racism in
Canada; and,
Whereas COVID-19 has been racially associated with Asians to
discriminate, judge, and inflict hate incidents and hate crimes; and,
Whereas the murder of George Floyd in the United States of America
has sparked conversations regarding social injustices for Black
people in society; and,
Whereas the City of Markham recognize the importance of
Indigenous culture and has signed a historic agreement of Cultural
Collaboration with Eabametoong First Nation; and,
Whereas the Race Relations Committee is responsible for advising
the Mayor, Council and the City of Markham on issues pertaining to
racism and ethno-cultural equity; and,
Whereas #StopAsianHate and #BlackLivesMatter have been trending
topics across Canada that reflect systemic issues and hate crimes
against racialized groups; and,
Whereas other municipalities have promoted anti-racism content on
their websites, social media, press releases, newspapers, digital
media and other forms of communications,
Therefore be it resolved that the City of Markham:

1. Raise awareness and direct to resources for the support of victims of anti-Asian racism in Markham; and,
2. Raise awareness and direct to resources for the support of victims of anti-Black racism in Markham; and,
3. Use Twitter, Facebook, Instagram, and its website to promote anti-racist content, such as but not limited to: racial inclusion, implicit bias, unconscious bias, prejudice, White privilege, cultural racism, bystander intervention and ally-ship; and,
4. Host online anti-racist and inclusion workshops for residents to attend; and,
5. Designate a portion of the website for resources for people who are a victim of hate incidents and hate crimes; and further, 
6. Host a diversity roundtable to discuss racism, diversity, and inclusion in partnership with the Race Relations Committee."

 

• 1. That the minutes of the Race Relations Committee meeting held on May 3, 2021 be received for information purposes.

11.3

STAFF AWARDED CONTRACTS FOR THE MONTH OF MAY 2021 (7.12)

A. Moore, ext. 4711

• 1. That the report entitled “Staff Awarded Contracts for the Month of May 2021” be received; and,

      

  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution

      

12.

REGULAR REPORTS - COMMUNITY SERVICES ISSUES

12.1

CELEBRATE MARKHAM GRANT PROGRAM - APRIL 1, 2021 - MARCH 31, 2022 (2021-2022) - FUNDING APPROVALS AND ANNUAL PROGRAM REVIEW (7.6)

C. Kakaflikas, ext. 6590

• 1. That the report titled, “Celebrate Markham Grant Program – April 1, 2021 - March 31, 2022 (2021-22) - Funding Approvals and Annual Program Review” be received; and,
  2. That Council receive the recommendations of the Interdepartmental Staff Review Committee in Attachment 1, which includes 63 Celebrate Markham applicants, totaling $221,000; and,
  3. That Council approve the revised recommendations based on the Resolution of Council dated April 6, 2021 which includes 35 applicants to be funded totaling $48,575 for virtual programming/events for this funding cycle and identified in Attachments 2, 3, 4 and 5; and,
  4. That Council authorize a one-time carry forward of unused Community Events monies in the amount of $207,425 to the 2022-2023 Community Events funding envelope; and,
  5. That Council authorize 26 postponed applications to be carried forward in the amount of $84,500 to be considered for funding in the 2022-2023 funding cycle; and,
  6. That Council authorize funding for Kindred Spirits Orchestra (KSO) in the amount of $5,000 based on the original Interdepartmental Staff Review Committee recommendation and conditional on receiving documents outlined in the Resolution of Council dated April 20, 2021; and further,
  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

13.

MOTIONS

14.

NOTICES OF MOTION

15.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

16.

ANNOUNCEMENTS

17.

CONFIDENTIAL ITEMS

17.1

LAND, BUILDING & PARKS CONSTRUCTION ISSUES

17.1.1

A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE CITY OR LOCAL BOARD; (8.6) (WARD 2) [Section 239 (2)(c)]

A TRADE SECRET OR SCIENTIFIC, TECHNICAL, COMMERCIAL, FINANCIAL OR LABOUR RELATIONS INFORMATION, SUPPLIED IN CONFIDENCE TO THE MUNICIPALITY OR LOCAL BOARD, WHICH, IF DISCLOSED, COULD REASONABLY BE EXPECTED TO PREJUDICE SIGNIFICANTLY THE COMPETITIVE POSITION OR INTERFERE SIGNIFICANTLY WITH THE CONTRACTUAL OR OTHER NEGOTIATIONS OF A PERSON, GROUP OF PERSONS, OR ORGANIZATION; (8.6) (WARD 2) [Section 239 (2) (i)]

18.

ADJOURNMENT