Electronic General Committee Meeting
Revised Agenda
Revised Items are Italicized.

Meeting Number: 4

Monday, February 28, 2022 at 9:30 A.m. - 1:00 P.m.

Live streamed

Please bring this General Committee Agenda to the Council meeting on March 8, 2022.

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron-Wendat, Anishnabeg, Seneca, Chippewa, and the current treaty holders Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE FEBRUARY 14, 2022 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the February 14, 2022 General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

COMMUNICATIONS

6.

PETITIONS

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

7.1

MINUTES OF AUGUST 5, SEPTEMBER 9, SEPTEMBER 30, OCTOBER 28 AND NOVEMBER 18, 2021 MARKHAM VILLAGE BUSINESS IMPROVEMENT AREA (16.0)

• 1. That the minutes of the August 5, September 9, September 30, October 28 and November 18, 2021 Markham Village Business Improvement Area meeting be received for information purposes.

7.2

AWARD OF PROPOSAL 191-R-21 - DATA CENTRE HARDWARE REFRESH SOLUTION (7.5)

R. Patano, ext. 2990

• 1. 1. That the report entitled “Award of Proposal 191-R-21 Data Centre Hardware Refresh Solution” be received; and,
     2. That the contract for Data Centre Hardware Refresh (One-time - data centre hardware, implementation, training and Year 1 software subscription license, support & maintenance) be awarded to the sole bidder, Zycom Technology Inc. in the amount of $871,439.70 inclusive of HST; and,
     3. That the contract for Data Centre Hardware Refresh for Year 2 – 6 software subscription license, ongoing support and maintenance be paid upfront to the sole bidder, Zycom Technology Inc. in the total amount of $402,791.53 inclusive of HST; and,
     4. That the total capital cost of the award in the amount of $1,274,231.23 ($871,439.70 + $402,791.53) be funded from capital project ITS – Data Centre Server Hardware and Storage System Replacement (account 049-6150-21187-005) with an available budget of $934,820; and,
     5. That the capital budget shortfall in the amount of ($339,411.23) ($934,820 - $1,274,231.23) be funded from the Life Cycle Replacement and Capital Reserve Fund; and,
     6. That the contract for vendor ongoing support and maintenance costs for (5) five years (Years 2 to 6, 2023 to 2027) be awarded to Zycom Technology Inc. in the amount of $151,872.20 inclusive of HST and funded from GL 400-404-5461 (Computer Software Maintenance) subject to Council approval of the 2023-2027 operating budgets in the amounts of:
        1. Year 2 (2023) - $ 30,374.44
        2. Year 3 (2024) - $ 30,374.44
        3. Year 4 (2025) - $ 30,374.44
        4. Year 5 (2026) - $ 30,374.44
        5. Year 6 (2027) - $ 30,374.44   Total - $151,872.20
     7. That the Chief Information Officer and the Commissioner, Corporate Services be authorized to extend the contract for software subscription, hardware maintenance, ongoing support and maintenance for an additional three (3) years (Years 7 to 9, 2028 to 2030) on behalf of the City (in its sole discretion), and execute any required documentation in a form satisfactory to the City Solicitor; and,
     8. That Zycom Technology Inc. be designated as the preferred vendor for the City’s Data Centre Server Hardware and HCI-Nutanix software subscription license for the term of this contract; and,
     9. That the purchase orders may be adjusted to acquire additional Server Hardware, and Nutanix software subscription license to support growth and future projects, subject to Expenditure Control Policy; and,
     10. That the Chief Information Officer and the Commissioner, Corporate Services be authorized to approve any new purchases of Server Hardware or HCI Software Subscription licenses needed due to growth during the term of this contract; and further,
     11. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.

PRESENTATIONS - FINANCE & ADMINISTRATIVE ISSUES

8.1

DEVELOPMENT CHARGES & COMMUNITY BENEFITS CHARGE UPDATE (7.11)

K. Ross, ext. 2126  /  S. Neville, ext. 2659

• 1. That the Development Charges & Community Benefits Charge presentation be received; and,
  2. That Council approve stacked townhouse units be assessed development charges at the apartment rate; and,
  3. That Council approve the provision for City Wide Hard credits to be provided based on the lessor of (1) the indexed cost of the infrastructure as stated in the DC Background Study and, (2) the actual cost of the infrastructure; and further, 
  4. That staff be directed to do all things necessary to give effect to this presentation.

9.

MOTIONS

10.

NOTICES OF MOTION

11.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

12.

ANNOUNCEMENTS

13.

CONFIDENTIAL ITEMS

• That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

13.1

FINANCE & ADMINISTRATIVE ISSUES

13.1.1

GENERAL COMMITTEE CONFIDENTIAL MINUTES - JANUARY 17 AND JANUARY 31, 2022 (16.0) [Section 239 (2) (a)(h)(f)]

13.2

LAND, BUILDING & PARKS CONSTRUCTION ISSUES

13.2.1

PROPOSED OR PENDING ACQUISITION OF LAND BY CITY OR LOCAL BOARD; YORK UNIVERSITY (WARD 3); [SECTION 239 (2)(c)]

13.2.2

THE SECURITY OF THE PROPERTY OF THE CITY OR LOCAL BOARD; YORK UNIVERSITY (WARD 3); [Section 239 (2)(a)]

13.2.3

PROPOSED OR PENDING ACQUISITION OF LAND BY CITY OR LOCAL BOARD (WARD 3); [SECTION 239 (2)(c)]

14.

ADJOURNMENT