Electronic General Committee Meeting Minutes

Meeting Number: 4
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Live streamed
Roll Call
  • Mayor Frank Scarpitti
  • Deputy Mayor Don Hamilton
  • Regional Councillor Jack Heath
  • Regional Councillor Joe Li
  • Regional Councillor Jim Jones
  • Councillor Keith Irish
  • Councillor Alan Ho
  • Councillor Reid McAlpine
  • Councillor Karen Rea
  • Councillor Andrew Keyes
  • Councillor Amanda Collucci
  • Councillor Khalid Usman
  • Councillor Isa Lee
Staff
  • Andy Taylor, Chief Administrative Officer
  • Trinela Cane, Commissioner, Corporate Services
  • Arvin Prasad, Commissioner, Development Services
  • Claudia Storto, City Solicitor and Director of Human Resources
  • Joel Lustig, Treasurer
  • Bryan Frois, Chief of Staff
  • Martha Pettit, Deputy City Clerk
  • Mary Creighton, Director, Recreation Services
  • Hersh Tencer, Manager, Real Property
  • Frank Clarizio, Director, Engineering
  • Biju Karumanchery, Director, Planning & Urban Design
  • Graham Seaman, Director, Sustainability & Asset Management
  • Alex Moore, Manager of Purchasing & Accounts Payable
  • Morgan Jones, Commissioner, Community Services
  • Mark Visser, Sr Manager Strategy Innovation & Investments
  • Loy Cheah, Acting Director, Engineering
  • Hristina Giantsopoulos, Election/Council & Committee Coordinator
  • Sumon Acharjee, Chief Information Officer

INDIGENOUS LAND ACKNOWLEDGEMENT


We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron-Wendat, Anishnabeg, Seneca, Chippewa, and the current treaty holders Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

Under the authority of the COVID-19 Economic Recovery Act, 2020 (Bill 197) and the City of Markham's Council Procedural By-law 2017-5, and in consideration of the advice of public health authorities, this meeting was conducted electronically with members of General Committee, staff, and members of the public participating remotely.

General Committee convened at 9:34 AM with Regional Councillor Jack Heath presiding as Chair for all items on the agenda.

There were none disclosed. 

  • Moved byDeputy Mayor Don Hamilton
    Seconded byCouncillor Isa Lee
    1. That the minutes of the February 14, 2022 General Committee meeting be confirmed.
    Carried

There were no deputations.

There were no communications.

There were no petitions.  

  • Moved byCouncillor Karen Rea
    Seconded byCouncillor Andrew Keyes
    1. That the minutes of the August 5, September 9, September 30, October 28 and November 18, 2021 Markham Village Business Improvement Area meeting be received for information purposes.
    Carried

The Committee expressed concerns with the request for proposal requirements and that there was one bidder for this contract.  

Alex Moore, Sr. Manager, Procurement & Accounts Payable, addressed the Committee and indicated that while Zycom was the only bidder for this contract, staff underwent significant negotiations that resulted in a competitive cost for this award.  

Sumon Acharjee, Chief Information Officer, also addressed the Committee to advise that due to the size and scope of the City's infrastructure and multi-year contract requirement, often, it will result in fewer bidders as was currently experienced. 

The Committee suggested that there be consideration to review request for proposal requirements to generate greater competition in the future.  

The Committee welcomed, Sumon Acharjee, the new Chief Information Officer, to the City.

  • Moved byDeputy Mayor Don Hamilton
    Seconded byMayor Frank Scarpitti
      1. That the report entitled “Award of Proposal 191-R-21 Data Centre Hardware Refresh Solution” be received; and,
      2. That the contract for Data Centre Hardware Refresh (One-time - data centre hardware, implementation, training and Year 1 software subscription license, support & maintenance) be awarded to the sole bidder, Zycom Technology Inc. in the amount of $871,439.70 inclusive of HST; and,
      3. That the contract for Data Centre Hardware Refresh for Year 2 – 6 software subscription license, ongoing support and maintenance be paid upfront to the sole bidder, Zycom Technology Inc. in the total amount of $402,791.53 inclusive of HST; and,
      4. That the total capital cost of the award in the amount of $1,274,231.23 ($871,439.70 + $402,791.53) be funded from capital project ITS – Data Centre Server Hardware and Storage System Replacement (account 049-6150-21187-005) with an available budget of $934,820; and,
      5. That the capital budget shortfall in the amount of ($339,411.23) ($934,820 - $1,274,231.23) be funded from the Life Cycle Replacement and Capital Reserve Fund; and,
      6. That the contract for vendor ongoing support and maintenance costs for (5) five years (Years 2 to 6, 2023 to 2027) be awarded to Zycom Technology Inc. in the amount of $151,872.20 inclusive of HST and funded from GL 400-404-5461 (Computer Software Maintenance) subject to Council approval of the 2023-2027 operating budgets in the amounts of:
        1. Year 2 (2023) - $ 30,374.44
        2. Year 3 (2024) - $ 30,374.44
        3. Year 4 (2025) - $ 30,374.44
        4. Year 5 (2026) - $ 30,374.44
        5. Year 6 (2027) - $ 30,374.44   Total - $151,872.20
      7. That the Chief Information Officer and the Commissioner, Corporate Services be authorized to extend the contract for software subscription, hardware maintenance, ongoing support and maintenance for an additional three (3) years (Years 7 to 9, 2028 to 2030) on behalf of the City (in its sole discretion), and execute any required documentation in a form satisfactory to the City Solicitor; and,
      8. That Zycom Technology Inc. be designated as the preferred vendor for the City’s Data Centre Server Hardware and HCI-Nutanix software subscription license for the term of this contract; and,
      9. That the purchase orders may be adjusted to acquire additional Server Hardware, and Nutanix software subscription license to support growth and future projects, subject to Expenditure Control Policy; and,
      10. That the Chief Information Officer and the Commissioner, Corporate Services be authorized to approve any new purchases of Server Hardware or HCI Software Subscription licenses needed due to growth during the term of this contract; and further,
      11. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
    Carried

Mark Visser, Senior Manager, Strategy Innovation & Investments, addressed the Committee and indicated that this will be the last update prior to the public meeting and the background study proceeding to Council for approval this spring.   He introduced, Kevin Ross, Manager, Development Finance & Payroll, who delivered the first section of the, “Development Charges and Community Benefits Charge”, presentation which provided an overview of the Development Charge (DC) Background Study progress update, a summary of adjustments, preliminary DC rates, area specific DCs and, the proposed policy changes. Mark Visser delivered the second section of the presentation and reviewed the framework for the Community Benefits Charge (CBC) by-law, the proposed CBC capital program and, the timelines for completion of the DC Background Study and CBC By-laws.

The Committee made the following inquiries in relations to the presentation:

  • The difference between the census data and the City's data with respect to Markham's population;
  • An inquiry into whether the development forecast included consideration for the intensification in the Transit Oriented Communities (TOCs);
  • That there be an additional clause in the resolution to provide for an update regarding Municipal Zoning Orders (MZO) and TOCs; that there could be an update regarding MZO and TOC;
  • Concerns were raised about the timing of the Yonge Street and Steeles Avenue intensification and the opening of the subway;
  • That there is a need for more infrastructure to support the population projections;
  • An inquiry into what will happen to the remaining funds in the reserves under section 37 in relation to public art ;
  • An inquiry into whether the current allocation of $10 mil for affordable housing can be  used to purchase housing for this purpose;
  • That there be consideration to tree planting in open spaces to increase the tree canopy; and,
  • The similarities/differences of CBCs and DCs with respect to their delivery, review cycle, and flexibility to allocate resources where they are needed.

Arvin Prasad, Commissioner, Development Services, addressed the Committee and noted that there is significant growth expected to 2051 and that the population estimates were based on the 2016 Census data.  With the release of new 2021 Census data, the population estimates will have to be updated for long-term planning purposes. He also remarked that the Langstaff area is evolving and that there are further discussions with the Region and the Province underway with respect to the expected population growth in the area.

Staff advised that the purchase of social housing is at the Region level and that the City may form a partnership in this regard as one way to encourage a diversity of housing stock.  It was noted that remaining funds in the reserves will roll over to the Community Benefits Charge fund and that they do not expire.

The Committee consented to support the report, and requested additional information in relation to the population projections assigned by the Region and the respected growth management implications.  It was also requested that staff report back to Committee prior to the finalization of the Development Charge by-law. 

  • Moved byMayor Frank Scarpitti
    Seconded byCouncillor Reid McAlpine
    1. That the Development Charges & Community Benefits Charge presentation be received; and,
    2. That Council approve stacked townhouse units be assessed development charges at the apartment rate; and,
    3. That staff report back on the issues around population and population growth and the impact of MZOs and TOCs; and,
    4. That Council approve the provision for City Wide Hard credits to be provided based on the lessor of (1) the indexed cost of the infrastructure as stated in the DC Background Study and, (2) the actual cost of the infrastructure; and, 
    5. That staff report back to Committee prior to the finalization of the Development Charge by-law; and further,
    6. That staff be directed to do all things necessary to give effect to this presentation.
    Carried

There were no motions.

There were no notices of motion.

The Committee requested that an update regarding the City's progress in relation to the Gypsy Moth matter be provided at an upcoming meeting.  

 

There were no announcements.

The Committee resolved into Confidential Session at 11:01 AM.  .  

  • Moved byCouncillor Khalid Usman
    Seconded byCouncillor Isa Lee

    That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

    Carried

13.1
FINANCE & ADMINISTRATIVE ISSUES
 

13.1.1
GENERAL COMMITTEE CONFIDENTIAL MINUTES - JANUARY 17 AND JANUARY 31, 2022 (16.0) [Section 239 (2) (a)(h)(f)]
 

The Committee confirmed the January 17, 2022 and January 31, 2022 General Committee Confidential Minutes.

13.2
LAND, BUILDING & PARKS CONSTRUCTION ISSUES
 

13.2.1
PROPOSED OR PENDING ACQUISITION OF LAND BY CITY OR LOCAL BOARD; YORK UNIVERSITY (WARD 3); [SECTION 239 (2)(c)]
 

The Committee consented to receive the presentation.

13.2.2
THE SECURITY OF THE PROPERTY OF THE CITY OR LOCAL BOARD; YORK UNIVERSITY (WARD 3); [Section 239 (2)(a)]
 

The Committee consented to place this item on the March 8, 2022 Council Meeting Confidential Agenda for consideration.

13.2.3
PROPOSED OR PENDING ACQUISITION OF LAND BY CITY OR LOCAL BOARD (WARD 3); [SECTION 239 (2)(c)]
 

The Committee consented to place this item on the March 8, 2022, Council Meeting Confidential Agenda for consideration.  

 

Moved By Councillor Khalid Usman

Seconded By Councillor Amanda Collucci

That the General Committee Confidential Session adjourn at 1:19 PM.

Carried

  • Moved byCouncillor Khalid Usman
    Seconded byCouncillor Amanda Collucci

    That General Committee adjourn at 1:20 PM. 

    Carried