General Committee Revised Agenda

Revised Items are Italicized.

Meeting #:	Meeting Number: 13
Date:	Tuesday, May 21, 2019 at 9:30 A.m. - 3:00 P.m.
Location:	Council Chamber

Please bring this General Committee Agenda to the Council meeting on May 28, 2019.

 

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1.

CALL TO ORDER

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE APRIL 24, 2019 SPECIAL GENERAL COMMITTEE (16.0)

• 1. That the minutes of the April 24, 2019 Special General Committee meeting be confirmed.

3.2

MINUTES OF THE MAY 6, 2019 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the May 6, 2019 General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

COMMUNICATIONS

5.1

YORK REGION COMMUNICATIONS (13.4)

Note:   Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk.

The following York Region Communications are available on-line only.

• 1. That the communication dated April 9, 2019 from York Region regarding Source Protection Committee Membership be received for information purposes; and,
  2. That the communication dated April 26, 2019 from York Region reagarding Roads Captial Acceleration be received for information purposes.

6.

PETITIONS

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

7.1

MINUTES OF THE JANUARY 21, 2019, MARCH 18, 2019 AND APRIL 17, 2019 ADVISORY COMMITTEE ON ACCESSIBILITY (16.0)

• 1. That the minutes of the January 21, 2019, March 18, 2019 and April 17, 2019 Advisory Committee on Accessibility meeting be received for information purposes.

7.2

MINUTES OF THE DECEMBER 19, 2018, FEBRUARY 20, 2019, MARCH 20, 2019 AND APRIL 17 , 2019 ANIMAL CARE COMMITTEE (16.0)

• 1. That the minutes of the December 19, 2018, February 20, 2019, March 20, 2019 and April 17, 2019 Animal Care Committee meeting be received for information purposes.​

7.3

MINUTES OF THE AUGUST 23, 2018 GERMAN MILLS MEADOW AND NATURAL HABITAT LIAISON COMMITTEE (16.0)

• 1. That the minutes of the minutes of the August 23 2018 German Mills Meadow And Natural Habitat Liaison Committee meeting be received for information purposes.

   

7.4

MINUTES OF THE JANUARY 14, 2019, FEBRUARY 4, 2019, MARCH 4, 2019 AND APRIL 1, 2019 RACE RELATIONS COMMITTEE (16.0)

• 1. ​That the minutes of the January 14, 2019, February 4, 2019, March 4, 2019 and April 1, 2019 Race Relations Committee meeting be received for information purposes.

7.5

MINUTES OF THE APRIL 10, 2019 SENIORS HALL OF FAME AWARDS COMMITTEE (16.0)

• 1. ​That the minutes of the April 10, 2019 Seniors Hall of Fame Awards Committee meeting be received for information purposes.

   

7.6

STAFF AWARDED CONTRACTS FOR THE MONTH OF APRIL 2019 (7.12)

A. Moore, ext. 4711

• 1. That the report entitled “Staff Awarded Contracts for the Month of April 2019” be received; and,
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution

7.7

2019 MARCH YEAR-TO-DATE REVIEW OF OPERATIONS (7.0)

S. Skelcher, ext. 3880

• 1. That the report titled “2019 March Year-To-Date Review of Operations” be received; and,
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.8

2019 UNIONVILLE BUSINESS IMPROVEMENT AREA AND MARKHAM VILLAGE BUSINESS IMPROVEMENT AREA OPERATING BUDGETS (7.0)

S. Skelcher, ext. 3880

• 1. That the report titled “2019 Unionville Business Improvement Area and Markham Village Business Improvement Area Operating Budgets” dated May 21, 2019 be received; and,
  2. That the 2019 Operating Budget in the amount of $210,999 for the Unionville Business Improvement Area (UBIA) be approved; and,
  3. That the 2019 Operating Budget in the amount of $331,417 for the Markham Village Business Improvement Area (MBIA) be approved; and,
  4. That the Special Tax Rate levy, in the amount of $214,221 for the UBIA members and $239,322 for the MBIA members be included in the 2019 Tax Levy By-law; and further,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.9

AWARD OF CONSTRUCTION TENDER 023-T-19 CAST IRON WATERMAIN AND SANITARY SEWER REPLACEMENT (7.12)

P. Kumar, ext. 2989 and F. Chan, ex.t 3189

• 1. That the report entitled “Award of Construction Tender 023-T-19 Cast Iron Watermain and Sanitary Sewer Replacement” be received; and,
  2. That the contract for Tender 023-T-19 Cast Iron Watermain and Sanitary Sewer Replacement be awarded to the lowest priced Bidder, Clearway Construction Inc. in the amount of $12,387,460.53, inclusive of HST; and,
  3. That a 7% contingency in the amount of $867,122.24 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and,
  4. That the construction award in the amount of $13,254,582.77 ($12,387,460.53 + $867,122.24) be funded from the capital project 053-6150-19243-005 “CI Watermain and Sanitary Sewer Replacement” with budget available of $13,287,150.00; and,
  5. That the remaining balance of $32,567.23 ($13,287,150.00 - $13,254,582.77) be returned to original funding source; and,
  6. That a 5-year moratorium be placed on any major servicing and utility installation along restored areas including Valloncliffe Road (Bayview Glen Park to Steeles Avenue East), and Viburnum Place (Daffodil Avenue to Bayview Glenn Park); and further;
  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.10

2019 TAX RATES AND LEVY BY-LAW (7.0)

S. Manson, ext. 7514

• 1. That the report “2019 Tax Rates and Levy By-law” be received; and,
  2. That a by-law to provide for the levy and collection of property taxes totalling $732,240,135 required by the City of Markham, the Regional Municipality of York, Province of Ontario (Education) and Business Improvement Areas, in a form substantially similar to Appendix A (attached), satisfactory to the City Solicitor and provides for the mailing of notices and requesting payment of taxes for the year 2019, as set out as follows, be approved;

  Taxation Category	2019 Levy Amount
  City of Markham	$157,927,379
  Region of York	$327,536,871
  Province of Ontario (Education)	$246,322,343
  Markham Village BIA	​$239,322
  Unionville BIA	$214,221
  Total	$732,240,135; and,

  3.   That staff be authorized to levy against Markham Stouffville Hospital and Seneca College the annual levy pursuant to Section 323 of the Municipal Act, 2001, as outlined in Section 9 of the attached by-law once the required information is received from the Ministry of Training, Colleges and Universities; and,

  4.   That the attached by-law be passed to authorize the 2019 Tax Rates and Levy By-law; and further,

  5.   That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.

CONSENT REPORTS - COMMUNITY SERVICE ISSUES

8.1

CITYWIDE MULTI-PHASE SANITARY SYSTEM DOWNSPOUT DISCONNECTION PROGRAM – ANNUAL PROGRESS UPDATE AND 2019 DETAILS (5.3)

G. Miokovic, ext. 2519, L. Xu, ext. 2967 and C. Fan, ext. 2618

• 1. That the report entitled “Citywide Multi-phase Sanitary System Downspout Disconnection Program – Annual Progress Update and 2019 Details” be received; and,

  2. That the remaining funds of $8,916 be returned to the original funding source from the project #16238 “Sanitary System Downspout Disconnection Program – Phase 4” and the project be closed; and further,

  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

PRESENTATIONS - FINANCE & ADMINISTRATIVE ISSUES

9.1

SUSTAINABILITY AWARDS (12.2.6)

The City of Markham received the following Sustainability Awards:

1. Living City Energy Efficiency Leadership Award (Silver) - Markham Civic Centre
2. Living City Energy Efficiency Leadership Award (Gold) - Milliken Mills Community Centre
3. Living City Energy Efficiency Leadership Award (Gold) - Markham Village Community Centre
4. Energy Manager of the Year - Innovative Project - Citywide/Milliken Mills

10.

MOTIONS

11.

NOTICES OF MOTION

12.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

13.

ANNOUNCEMENTS

14.

ADJOURNMENT