GENERAL COMMITTEE
DECEMBER 12, 2011
Meeting No. 29
Finance & Administrative Issues Community Services Issues
Chair: Mayor
Frank Scarpitti Chair: Councillor Alex Chiu
Vice Chair: Councillor Carolina Moretti Vice
Chair: Councillor Howard Shore
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Logan Kanapathi
Vice Chair: Regional Councillor Joe Li Vice
Chair: Councillor Colin Campbell
Alternate formats are available
upon request.
Attendance
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Andy
Taylor, Chief Administrative Officer
Catherine
Conrad, Town Solicitor
Jim
Baird, Commissioner of Development Services
Brenda
Librecz, Commissioner of Community & Fire Services
Gary Adamkowski, Director, Asset Management
Joel Lustig,
Treasurer
Alex Moore, Manager
of Purchasing
Dennis Flaherty, Director
of Communications and Community Relations
Mary Creighton, Director, Recreation
Adrian Wong, Pool Supervisor
Alida
Tari, Council/Committee Coordinator
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The General Committee convened at the hour of 9:05 a.m. with Councillor
Carolina Moretti in the Chair and Councillor Alex Chiu Chaired Community
Services related items.
DISCLOSURE OF
INTEREST
None disclosed.
1. MARKHAM LIFE READER
RESEARCH (7.0)
Presentation
Mr. Dennis Flaherty,
Director of Communications and Community Relations delivered a PowerPoint
presentation regarding Markham Life Reader research.
The Committee discussed
the following:
·
Production
costs and annual revenue
·
Ensure
reaching all groups when doing surveys
·
Setting up
distinctive focus groups
·
Purpose of
the survey
·
Explore
other options to deliver the magazine
·
Potential
to expand the senior's section
·
Consider
some form of compensation for individuals who participated in the telephone
survey
Moved by Councillor Valerie Burke
Seconded by Deputy Mayor Jack Heath
1) THAT the presentation by Mr. Dennis
Flaherty, Director, Corporate Communications & Community Relations entitled
“Markham Life Reader Research” be received.
CARRIED
2. MINUTES OF THE DECEMBER 5, 2011
GENERAL COMMITTEE (16.0)
Minutes
Moved
by Regional Councillor Gord Landon
Seconded
by Councillor Colin Campbell
1)
That the Minutes of the December
5, 2011 General Committee be confirmed.
CARRIED
3. MINUTES OF THE OCTOBER 21,
OCTOBER 24 & OCTOBER 25, 2011
BUDGET SUB-COMMITTEE (16.0)
October
21 (Part A) October
21 (Part B) October
24 October
25
Moved
by Regional Councillor Gord Landon
Seconded
by Councillor Colin Campbell
1) That the Minutes of the October 21,
October 24, & October 25 2011 Budget Sub-Committee be received for
information purposes.
CARRIED
4. MINUTES OF THE NOVEMBER 3,
2011
UNIONVILLE BUSINESS
IMPROVEMENT AREA (16.0)
Minutes
Moved
by Regional Councillor Gord Landon
Seconded
by Councillor Colin Campbell
1) That the Minutes of the November 3,
2011 Unionville Business Improvement Area be received for information purposes.
CARRIED
5. MINUTES OF THE NOVEMBER 16,
2011
ANIMAL CARE COMMITTEE (16.0)
Minutes
Moved
by Regional Councillor Gord Landon
Seconded
by Councillor Colin Campbell
1) That the Minutes of the
November 16, 2011 Animal Care Committee be received for information purposes.
CARRIED
6. MINUTES OF THE NOVEMBER 8,
2011
SENIORS ADVISORY COMMITTEE
(16.0)
Minutes
Moved
by Regional Councillor Gord Landon
Seconded
by Councillor Colin Campbell
1) That the Minutes of the November 8,
2011 Seniors Advisory Committee be received for information purposes.
CARRIED
7. MINUTES OF THE NOVEMBER 18,
2011
VARLEY MCKAY ART FOUNDATION OF
MARKHAM (16.0)
Minutes
Moved
by Regional Councillor Gord Landon
Seconded
by Councillor Colin Campbell
1) That the Minutes of the November 18,
2011 Varley McKay Art Foundation of Markham be received for information
purposes.
CARRIED
8. STAFF AWARDED CONTRACTS FOR THE
MONTH OF NOVEMBER 2011 (7.12)
Report
There was brief discussion regarding the
Sanitary Trunk Sewer Inspection.
Moved
by Regional Councillor Gord Landon
Seconded
by Councillor Colin Campbell
1) THAT the report entitled
“Staff Awarded Contracts for the Month of November 2011” be received; and,
2) THAT Staff be authorized
and directed to do all things necessary to give effect to this resolution.
CARRIED
9. APPROVAL OF FIRST QUARTER 2012
CELEBRATE MARKHAM GRANTS (3.0)
Report
Moved
by Regional Councillor Gord Landon
Seconded
by Councillor Colin Campbell
1) THAT the report entitled
“Approval of First Quarter 2012 Celebrate Markham Grants” be received; and,
2) THAT the following
Celebrate Markham events: Black History Month ($2,000), Chinese New Year
Celebration ($10,000) and the Tony Roman Hockey Tournament ($6,000) be
approved; and,
3) THAT Staff to bring
forward the remaining 2012 Celebrate Markham Grant requests at a future Budget
Sub Committee meeting; and further,
4) THAT Staff be authorized
and directed to do all things necessary to give effect to this resolution
CARRIED
9A. APPROVAL OF FIRST QUARTER 2012
CELEBRATE MARKHAM GRANTS
– MARKHAM ARTS COUNCIL (3.0)
Report
Moved by Regional
Councillor Gord Landon
Seconded by Regional
Councillor Jim Jones
1) THAT
the report entitled “Approval of First Quarter 2012 Celebrate Markham Grants –
Markham Arts Council” be received; and,
2) THAT
the following Celebrate Markham event Markham Arts Council ($19,000) be
approved; and further,
3) THAT
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
10. LIFESAVING CLUB OF MARKHAM
(5.0)
Presentation
Mr. Adrian Wong, Pool
Supervisor delivered a PowerPoint presentation regarding the Lifesaving Club of
Markham (LCM).
The Committee thanked
Mr. Wong for his very informative presentation and congratulated him on a great
program.
There was brief
discussion regarding programs available for children with special needs.
Moved by Councillor
Carolina Moretti
Seconded Councillor
Valerie Burke
1) THAT the presentation by Adrian Wong,
Pool Supervisor, entitled “Lifeguard Club” be received.
CARRIED
11. SWIM TO SURVIVE PROGRAM
(5.0)
Presentation
Ms. Mary Creighton,
Director, Recreation Services delivered a PowerPoint presentation regarding
Markham's Swim to Survive program.
The Committee inquired
whether the school boards contribute financially to this program. Staff advised that the boards coordinate the
timing and logistics of getting the students from the school to the pool. It was suggested that staff continue to work
with the school boards to try and increase the number of schools that
participate in this program.
Moved by Councillor
Alan Ho
Seconded by Regional
Councillor Joe Li
1) THAT the presentation by Mary
Creighton, Director, Recreation Services entitled “Swim To Survive” be
received.
CARRIED
12. REQUEST FOR PROPOSAL 134-R-11
ARCHITECTURAL/ ENGINEERING SERVICES
SOUTHEAST MARKHAM COMMUNITY
CENTRE LIBRARY(5.0)
Report
Mr. Viktors Jaunkalns,
Maclennan Jaunkalns Miller Architects addressed the Committee regarding the
Request for Proposal 134-R-11 for the Southeast Markham Community Centre
Library requesting that Committee defer the proposed resolution.
Alex Moore, Manager of Purchasing described the process
leading to this Request for Proposal (RFP).
He pointed out that the Town is in a black out period and suggested that
once the RFP has been awarded that any interested pre-qualified bidder can make
an appointment to debrief.
Andy Taylor, Chief
Administrative Officer summarized the details outlined in the report.
There was discussion
regarding the involvement of the Ward Councillor during this process. Staff advised that the process of selecting
the Architect is meant to be done by staff and that design process will involve
both the Ward Councillor and his community.
Moved by Councillor
Logan Kanapathi
Seconded by Deputy
Mayor Jack Heath
1) THAT the report entitled
“Request for Proposal 134-R-11 Architectural/Engineering Services, Southeast
Markham Community Centre & Library” be received; and,
2) THAT Request for
Proposal 134-R-11 Architectural/Engineering Services, South East Markham
Community Centre & Library be awarded to the highest ranked / second lowest priced bidder, Perkins and Will
in the amount of $2,747,520.00 inclusive of HST; and,
3) THAT a contingency in
the amount of $274,752.00 inclusive of HST be issued to cover for additional
selected design provisional prices or other design changes in accordance with
the Expenditure Control Policy; and,
4) THAT the award be funded
from the South East Community Centre/Architect Consultant Services 2011 Capital
Account #70-5350-11318-005;and
5) THAT the remaining funds in the amount of $327,728.00 remain
in the account for Internal, External (Geotechnical) and, Project Management
Consultants; and,
6) THAT staff report back
on the recommended award of the Project Management Consultant Request for
Proposal; and,
7) THAT staff develop a
comprehensive public consultation program, including a Charrette process, and
report back to Council; and further,
8) THAT staff be authorized
and directed to do all things necessary to give effect to this resolution.
CARRIED
ADJOURNMENT
The General Committee
meeting adjourned at 11:33 AM.