M I N U T E S

GENERAL COMMITTEE

Finance & Administrative Issues                                                              Community Services Issues

Chair:                                      Reg. Councillor J. Virgilio                           Chair:                           Councillor A. Chiu

Chair, Budget Sub-Ctte:      Councillor D. Horchik                                  Environment & Sustainability Issues

Chair: IT Sub-Ctte:               Reg. Councillor J. Jones                              Chair:                           Councillor E. Shapero

Chair: Grants Sub-Ctte:       Councillor V. Burke                                     

                                                                                                                       

                                                                                                                       

 

Attendance

 

Mayor F. Scarpitti Deputy Mayor J. Heath Regional Councillor J. Jones Regional Councillor G. Landon Regional Councillor J. Virgilio Councillor V. Burke Councillor. E. Shapero Councillor C. Moretti Councillor J. Webster Councillor D. Horchik Councillor L. Kanapathi Councillor A. Chiu

J. Livey, Chief Administrative Officer L. Reigel, Assistant Town Solicitor J. Klaus, General Manager Waterworks A. Taylor, Commissioner of Corporate Services B. Librecz, Commissioner of Community & Fire Services B. Cribbett, Treasurer J. Lustig, Director of Financial and Client Services A. Tari, Committee Clerk J. Carnegie, Director of Communication and Community Relations

 

The General Committee convened at 1:04 PM with Regional Councillor J. Virgilio in the Chair. Councillor A. Chui chaired the meeting for the community services related items.

 

1.         2008 AUDIT REVIEW BY
KPMG, LLP (7.0)

            Presentation     Audit Report

 

 

Mr. Joel Lustig, Director of Financial and Client Services delivered a brief PowerPoint presentation providing some background information, and confirming that the Town’s 2008 Annual Report has been published on the Town’s website, as required by the Municipal Act, 2001, Section 295.  Mr. Lustig further advised the Committee that the Town of Markham’s Performance Measure Report Card details is listed on page 37 of the 2008 Annual Report.

 

Mr. K. Travers, Associate Partner, KPMG, LLP addressed the Committee advising that the audit is completed.  Ms. Kate Leopold, KPMG, addressed the Committee highlighting the matters that have arisen from the audit and that are important and relevant to the audit Committee.

 

There was discussion regarding the original intent of International Financial Reporting Standards (IFRS) and its relation to Markham Enterprise Corporation (MEC).

 

Moved by Councillor A. Chiu
Seconded by Councillor J. Webster

 

1)         That the presentation by Mr. J. Lustig, Director of Financial and Client Services, and Mr. K. Travers, Associate Partner KPMG, LLP, entitled “2008 Audit Review by KPMG, LLP” be received.

CARRIED

 

 

2.         SPONSORSHIP ASSESSMENT
REPORT OVERVIEW (3.0)

            Report      Presentation

 

Mr. H. Wakeham, Wakeham & Associates Marketing Inc., delivered a PowerPoint summarizing their report “An Assessment of Sponsorship Marketing Opportunities” conducted for Markham earlier this year.

 

The Committee discussed the following in relation to sponsorship:  marketing benefits for potential sponsors; developing opportunities for “official designation” sponsors; fundraising vs. sponsorship marketing; potential approaches to exterior naming opportunities.

 

The Committee suggested that the future staff report address the following:

• Ensure the corporate social and environmental values of potential sponsors aligned with the Town’s values
• Further explore opportunities in relation to the internal naming
• Proposed process for securing sponsorships
• Potential revenues associated with various naming options
• Maintaining the identity of Town of Markham facilities

 

There was also a discussion of how Sponsorship Marketing can assist in off-setting operating costs.

 

Moved by Deputy Mayor J. Heath
Seconded by Councillor C. Moretti

 

1)         That the presentation by Mr. H. Wakeham, Wakeham & Associates Marketing Inc., entitled “Sponsorship Assessment Report Overview” be received; and,

 

2)         That staff report back on recommendations with respect to Sponsorship Assessments.

CARRIED

 

 

3.         MINUTES OF THE JUNE 1, 2009
            RACE RELATIONS COMMITTEE (16.0)

            Minutes

 

Moved by Councillor V. Burke
Seconded by Regional Councillor G. Landon

 

1)         That the Minutes of the June 1, 2009 Race Relations Committee be received.

 

CARRIED

 

4.         MINUTES OF THE SEPTEMBER 8, 2009
VARLEY MCKAY ART FOUNDATION OF
MARKHAM (16.0)

            Minutes

 

Moved by Councillor V. Burke
Seconded by Regional Councillor G. Landon

 

1)         That the Minutes of the September 8, 2009 Varley McKay Art Foundation of Markham be received.

CARRIED

 

5.         MINUTES OF THE JUNE 18, 2009
MARKHAM ENVIRONMENTAL
ADVISORY COMMITTEE (16.0)

            Minutes

 

Moved by Councillor V. Burke

Seconded by Regional Councillor G. Landon

 

1)         That the Minutes of the June 18, 2009 Markham Environmental Advisory Committee be received.

CARRIED

 

6.         DELEGATION OF AUTHORITY TO
CHIEF ADMINISTRATIVE OFFICER
DURING THE ANNUAL SUMMER RECESS
AS PER BY-LAW 4- 2000 (7. 0)

            Report

 

There was discussion regarding the cancellation of the Purchase Order with VGN.  Staff advised that the decision to cancel the purchase order was due to a variety of reasons such as:  non-compliance, quality issues, conflict between price submitted and that there was an error when their bid was submitted.

 

There was discussion regarding the Region of York’s preferred supplier for the sidewalk installation at Warden Avenue.  Staff confirmed that the Town of Markham does not compare rather projects are put out for tender and this project was awarded to the lowest bidder.

 

Moved by Councillor E. Shapero

Seconded by Councillor L. Kanapathi

 

1)         That report entitled “Delegation of Authority to Chief Administrative Officer during Annual Summer Recess as per By-Law 4-2000” be received.

CARRIED

 

 

7.         DEVELOPMENT CHARGES DEC 31/08
RESERVE BALANCES &
ANNUAL ACTIVITY OF THE ACCOUNTS (7.11)

            Report    1   2   3   4   5   6   7

 

Moved by Councillor V. Burke
Seconded by Regional Councillor G. Landon

 

1)         That the report entitled “Development Charges December 31, 2008 Reserve Balances and Annual Activity of the Accounts” be received for information purposes.

CARRIED

 

 

8.         TOWN OF MARKHAM
WATER DISTRIBUTION SYSTEM MODEL
HYDRAULICS & WATER QUALITY
SIMULATION CAPABILITY (5.3)

            Presentation

 

 

Mr. Jerry Klaus, General Manager Waterworks, delivered a PowerPoint presentation regarding the Water Distribution System Model.

 

Councillor Dan Horchik requested that staff get back to him regarding the yellow areas within his Ward.  Staff confirmed that they will follow up with Councillor Horchik and advised that the areas that are yellow still do meet the required standards.

 

There was brief discussion regarding the removal of the water tower at Wootten Way.

 

The Committee briefly discussed leakage with respect to older infrastructures.

 

Moved by Mayor F. Scarpitti

Seconded by Councillor J. Virgilio

 

1)         That the presentation by Mr. J. Klaus, General Manager, Waterworks, entitled Town of “Markham Water Distribution System Model Hydraulics & Water Quality” be received.

CARRIED

 

 

9.         REQUEST FOR REPRESENTATIVES
TO PARTICIPATE ON THE TORONTO AND
REGION CONSERVATION AUTHORITY’S

            TRAIL GUIDELINES ADVISORY COMMITTEE (5.7)

            Letter

 

Moved by Councillor E. Shapero

Seconded by Mayor F. Scarpitti

 

1)         That the Letter from the Toronto Region Conservation Authority (TRCA) requesting that Council appoint (1) Council Representative and (1) Staff Representative to TRCA’s Trail Guidelines Advisory Committee, be received; and,

 

2)         That Mr. Lorenzo Mele, Traffic Demand Management Coordinator, be appointed as the Staff Representative to the TRCA’s Trail Guidelines Advisory Committee; and,

 

3)         That Council appoint Regional Councillor Joseph Virgilio to the TRCA’s Trail Guidelines Advisory Committee.

CARRIED

 

10.       SUSTAINABLE MANAGEMENT OF AGGREGATES (5.7)

            Letter

 

 

Councillor Shapero suggested that staff prepare a report regarding Sustainable Management of Aggregates.

 

Moved by Councillor E. Shapero
Seconded by Councillor V. Burke

 

1)         That the letter from Jamie Kirkpatrick, Campaigner, requesting Council to adopt the enclosed resolution to lesson the demand for “virgin” aggregates be received; and

 

2)         That staff be directed to prepare a recommendation report regarding Sustainable Management of Aggregates.   

CARRIED

 

 

IN CAMERA MATTER

 

Moved by Councillor V. Burke

Seconded by Councillor E. Shapero

 

That, in accordance with Section 239 (2) (a) of the Municipal Act, General Committee resolve into an in-camera session to discuss the following confidential matter (3:09 PM):

 

1) An item regarding the security of property.

 CARRIED

 

Moved by Regional Councillor G. Landon

Seconded by Councillor A. Chiu

 

That the Committee rise from the in-camera session (3:38 PM)

 

CARRIED

 

11.       AQUATICS ADVISORY COMMITTEE APPOINTMENTS (16.24)

 

Moved by Councillor C. Moretti

Seconded by Councillor D. Horchik

1)   That the following Councillors be appointed to the Aquatics Advisory Committee for the term ending November 30, 2010:

·        Deputy Mayor Heath

·        Councillor Alex Chiu

CARRIED

Councillor C. Moretti advised that she, Councillor D. Horchik, and Regional Councillor J. Jones were appointed to the Aquatics Advisory Committee with a term ending November 30, 2010.

ADJOURNMENT

 

The General Committee meeting adjourned at 3: 39PM.