General Committee
March 23, 2015
Meeting
Number 10
Finance & Administrative Issues Community Services Issues
Chair: Deputy Mayor Jack
Heath Chair: Councillor Alan Ho
Vice Chair: Councillor Colin Campbell Vice
Chair: Councillor Alex Chiu
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Colin
Campbell
Vice Chair: Councillor Karen Rea Vice Chair: Regional Councillor Nirmala
Armstrong
Alternate formats are available
upon request.
Attendance
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Andy
Taylor, Chief Administrative Officer
Trinela
Cane, Commissioner of Corporate Services
Brenda
Librecz, Commissioner of Community & Fire Services
Catherine
Conrad, City Solicitor
Joel
Lustig, Treasurer
Peter Loukes, Director of Environmental Services
Shane Manson, Senior Manager, Revenue & Property Taxation
Alida
Tari, Council/Committee Coordinator
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The General Committee meeting convened at the hour of 11:22 AM with Councillor
Colin Campbell in the Chair and Councillor Alan Ho Chaired Community Services
related items.
Disclosure of
Interest
None disclosed.
1. REASSESSMENT
MARKET UPDATE IMPACT
2015 TAX YEAR - YEAR 3 OF 4 OF THE
ASSESSMENT PHASE-IN (7.0)
Presentation
Shane Manson, Senior
Manager, Revenue & Property Taxation delivered a PowerPoint presentation
providing an update on reassessment market impact 2016 tax year - year 3 of 4
of the assessment phase-in.
There was considerable
discussion regarding the tax rate adjustments to ensure that the City collects
the same amount of taxes dollars as in the previous year.
The Committee
suggested that the Finance Department work together with the Corporate
Communications Department to ensure that this information is communicated in
simple terms for Markham constituents.
Moved by Councillor
Alan Ho
Seconded by
Councillor Don Hamilton
1) That the presentation by
Mr. Shane Manson, Senior Manager, Revenues & Property Taxation entitled
“Reassessment Market Update Impact 2016 Tax Year – Year 3 of 4 of the
Assessment Phase-In,” be received.
Carried
2. MINUTES OF THE FEBRUARY 27, 2015,
MARCH 2, 2015 AND MARCH 9, 2015
GENERAL COMMITTEE (16.0)
February March
2 March
9
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Alex Chiu
1) That
the minutes of the February 27, March 2, 2015 and March 9, 2015 General
Committee meeting be confirmed.
Carried
3. MINUTES
OF THE NOVEMBER 19, 2014
AND JANUARY 21, 2015 ADVISORY
COMMITTEE ON ACCESSIBILITY (16.0)
November January
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Alex Chiu
1) That
the minutes of the November 19, 2014 and January 21, 2015 Advisory Committee on
Accessibility meeting be received for information purposes.
Carried
4. MINUTES
OF THE DECEMBER 17, 2014
AND JANUARY 21, 2015 ANIMAL CARE COMMITTEE (16.0)
December January
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Alex Chiu
1) That
the minutes of the December 17, 2014 and January 21, 2015 Animal Care Committee
meeting be received for information purposes.
Carried
5. MINUTES
OF THE FEBRUARY 4, 2015,
FEBRUARY 9, 2015, FEBRUARY 10, 2015
AND FEBRUARY 18, 2015 BUDGET SUB-COMMITTEE (16.0)
February
4 February
9 February
10 February
18
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Alex Chiu
1) That
the minutes of the February 4, 2015, February 9, 2015, February 10, 2015 and
February 18, 2015 Budget Sub-Committee meeting be received for information
purposes.
Carried
6. MINUTES
OF THE JANUARY 27, 2015
CANADA DAY COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Alex Chiu
1) That
the minutes of the January 27, 2015 Canada Day Committee meeting be received for
information purposes.
Carried
7. MINUTES
OF THE NOVEMBER 27, 2014,
DECEMBER 18, 2014 AND JANUARY 15, 2015
MARKHAM ENVIRONMENTAL ADVISORY COMMITTEE (16.0)
November December January
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Alex Chiu
1) That
the minutes of the November 27, 2014, December 18, 2014 and January 15, 2015 Markham
Environmental Advisory Committee meeting be received for information purposes.
Carried
8. MINUTES
OF THE JANUARY 14, 2015 AND
FEBRUARY 4, 2015 FRIENDS OF THE
MARKHAM MUSEUM FOUNDATION BOARD (16.0)
January February
There was
brief discussion regarding the proposed park adjacent to the Markham Museum.
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Alex Chiu
1) That
the minutes of the January 14, 2015 and February 4, 2015 Friends of the Markham
Museum Foundation Board meeting be received for information purposes.
Carried
9. MINUTES
OF THE NOVEMBER 13, 2014
FEBRUARY 3, 2015 GERMAN MILLS
COMMUNITY CENTRE BOARD (16.0)
November February
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Alex Chiu
1) That
the minutes of the November 13, 2014 and February 3, 2015 German Mills
Community Centre Board meeting be received for information purposes.
Carried
10. MINUTES
OF THE NOVEMBER 27, 2014
HEINTZMAN HOUSE BOARD (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Alex Chiu
1) That
the minutes of the November 27, 2014 Heintzman House Board meeting be received
for information purposes.
Carried
11. MINUTES
OF THE JANUARY 5, 2015
RACE RELATIONS COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Alex Chiu
1) That
the minutes of the January 5, 2015 Race Relations Committee meeting be received
for information purposes.
Carried
12. MINUTES
OF THE FEBRUARY 10, 2015
SENIORS ADVISORY COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Alex Chiu
1) That
the minutes of the February 10, 2015 Seniors Advisory Committee meeting be
received for information purposes.
Carried
13. MINUTES OF THE OCTOBER 9, 2014,
NOVEMBER 6, 2014, JANUARY 8, 2015
AND FEBRUARY 12, 2015 MARKHAM
TRAIN STATION COMMUNITY CENTRE
BOARD OF MANAGEMENT MEETING (16.0)
October November January February
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Alex Chiu
1) That
the minutes of the October 9, 2014, November 6, 2014, January 8, 2015 and
February 12, 2015 Markham Train Station Community Centre Board of Management
meeting be received for information purposes.
Carried
14. MINUTES
OF THE JANUARY 12, 2015
VARLEY-MCKAY ART FOUNDATION OF MARKHAM (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Alex Chiu
1) That
the minutes of the January 12, 2015 Varley-McKay Art Foundation of Markham meeting
be received for information purposes.
Carried
15. MINUTES
OF THE DECEMBER 15, 2014
AND JANUARY 19, 2015 VICTORIA
SQUARE COMMUNITY CENTRE BOARD (16.0)
December January
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Alex Chiu
1) That
the minutes of the December 15, 2014 and January 19, 2015 Victoria Square
Community Centre Board meeting be received for information purposes.
Carried
16. AWARD
OF TENDER 213-T-14 WEST THORNHILL
- PHASE 1B STORM SEWER AND WATERMAIN
REPLACEMENT (7.12)
Report Attachment
A Attachment
B
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Alex Chiu
1) That the report entitled “Award of Tender 213-T-14 West Thornhill –
Phase 1B Storm Sewer and Watermain Replacement” be received; and,
2) That the contract for Tender 213-T-14 West Thornhill – Phase 1B
Storm Sewer and Watermain Replacement be awarded to the lowest priced Bidder,
Lancorp Construction Co. Ltd., in the amount of $6,279,388.22, inclusive of
HST; and,
3) That a 10% contingency in the amount of $627,938.82, inclusive of
HST, be established to cover any additional construction costs and that
authorization to approve expenditures of this contingency amount up to the
specified limit be in accordance with the Expenditure Control Policy; and,
4) That staff be authorized to award the contract administration/
construction inspection, geotechnical inspection, material testing and
environmental inspection services to R.V. Anderson Associates Limited. in the
amount of $385,566.60 inclusive of HST,
in accordance with the Purchasing By-Law, Part II Section 7 Non Competitive
Procurement, item 1 (h); and,
5) That a 10% contingency in the amount of $38,556.66, inclusive of
HST, be established to cover any additional contract administration/
construction inspection, geotechnical inspection, material testing and
environmental inspection services and that authorization to approve
expenditures of this contingency amount up to the specified limit be in
accordance with the Expenditure Control Policy; and,
6) That Council pre-approve $600,000 of the total $4,925,700 from
project 053-5350-15301-005 “Watermain Construction and Replacement Program;
and,
7) That the construction and contract administration award in the
amount of $7,331,450.30 be funded from the following capital projects; 1) 058-6150-14271-005 “Flood Control
Implementation – West Thornhill (Phase 1B),” 2) 058-6150-15014-005 “West
Thornhill Flood Control Construction - Phase 1B” , and 3)
053-5350-15301-005 “Watermain
Construction and Replacement Program” (details outlined in the Financial
Considerations section); and,
8) That the Internal Project Management fee be funded from project
058-5350-15609-005 “West Thornhill Flood Control – Internal Project Management”
in the amount of $288,000; and,
9) That a 5-year moratorium be placed on
any major servicing and utility installation along restored areas including Poinsetta
Drive (west leg, from Daffodil Ave to 100 metres north of Laureleaf Road),
Laureleaf Road (between Bayview Avenue and Daffodil Avenue), Wildrose Crescent
(north leg, from Laureleaf Road to 20 metres east of Laureleaf Road) and
Multiflora Place (from Laureleaf Road to 25 metres north of Laureleaf Road);
and further,
10) That Staff be authorized and directed to
do all things necessary to give effect to this resolution.
Carried
17. STAFF
AWARDED CONTRACTS FOR
THE MONTH OF FEBRUARY 2015 (7.0)
Report
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Alex Chiu
1) That the report entitled “Staff Awarded
Contracts for the Month of February 2015” be received; and,
2) That Staff be authorized and directed to do
all things necessary to give effect to this resolution
Carried
18. BANKING
AND MERCHANT
SERVICES CONTRACT EXTENSION (7.0)
Report
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Alex Chiu
1) That the report “Banking and Merchant Services Contract Extension” be
received; and,
2) That Staff be authorized to extend contract 006-R-02 with TD Commercial
Banking (TD Bank) for five years, ending on April 30th, 2020; and,
3) That Staff be authorized to enter into a Merchant Services Agreement with TD
Merchant Services for five years May 1st, 2015 – April 30th, 2020; and,
4) That the Treasurer be authorized to extend the contract for Banking and
Merchant Services for an additional five year period, May 1st, 2020 – April
30th, 2025, subject to the approval of the annual operating budget, performance
and mutually agreed upon by both parties; and,
5) That the Request for Proposal (RFP) process be waived in accordance with
Purchasing By-Law 2004-341, Part II, Section 7, 1(c), Non-Competitive
Procurement, when the extension of an existing contract would prove more
cost-effective or beneficial; and further,
6) That Staff be authorized and directed to do all things necessary to give
effect to this resolution.
Carried
19. ANNUAL WATER QUALITY
REPORT (JANUARY – DECEMBER)
(5.3)
Report Attachment
A
There was discussion
regarding the required number of water samples tested and the few adverse water
quality incidents.
Moved by Regional
Councillor Jim Jones
Seconded by
Councillor Don Hamilton
1) That
the report titled “Annual Water Quality Report (January-December 2014)” as
required by Schedule 22 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002, enclosed
herein be received; and,
2) That
the Annual 2014 Regulatory Water Quality Report (Attachment “A”),
containing information for the Ministry
of the Environment and Climate Change (MOECC) on water supply and quality as
required by Section 11 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002, be
received; and,
3) That
Council acknowledge that staff posted the Annual 2014 Detailed Regulatory Water
Quality Report on the City’s website and that it has been made available
electronically and in hard copy version by February 28, 2015 as per
regulations; and further,
4) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
NEW BUSINESS
20. FIRST MARKHAM VILLAGE - 10
COX BLVD (5.1)
Councillor
Alan Ho addressed the Committee and advised that the condo at 10 Cox Blvd. has
their own private disposal company that looks after the waste of the
condominium. He would like staff to
report back on whether this building could receive municipal waste collection
or a tax rebate.
Moved by
Councillor Alan Ho
Seconded by
Alex Chiu
That staff
be directed to report back at a future General Committee meeting with respect
to whether the condominium dwelling at 10 Cox Blvd. can receive municipal waste
collection or a tax rebate.
Carried
21. MORGAN PARK (6.3)
Councillor
Karen Rea advised the Committee that she has a petition requesting that the
baseball diamond at Morgan Park not be removed.
There was
discussion regarding previous studies advising that the current diamond is
unsafe and substandard.
It was
suggested that Linda Irvine be requested to attend a future General Committee
meeting to provide an update the Morgan Park's proposed programming and design,
to include the baseball diamond.
Moved by
Councillor Karen Rea
Seconded by
Regional Councillor Jim Jones
That the petition
regarding Morgan Park be received and referred to staff.
Carried
22. IN-CAMERA MATTERS (16.0,
16.0 & 16.24)
Moved by Councillor Don Hamilton
Seconded by Councillor Alex Chiu
That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into an
in-camera session to discuss the following confidential matters (12:44 PM):
(1) GENERAL
COMMITTEE IN-CAMERA MINUTES
- March 2, 2015 (16.0)
[Section
239 (2) (a) (b) (c) (e)]
(2) GERMAN
MILLS COMMUNITY CENTRE BOARD
- November 13, 2014 (16.0)
[Section
239 (2) (a)]
(3) PERSONAL
MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL,
INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES
(BOARD/COMMITTEE APPOINTMENT) (16.24)
[Section 239 (2) (b)]
Carried
Moved by Councillor Alan Ho
Seconded by Councillor Amanda Collucci
That the General Committee rise from the in-camera session 12:49 PM.
Carried
23. GERMAN MILLS COMMUNITY
CENTRE BOARD MINUTES
- November 13, 2014 (16.0)
Minutes
The
Committee consented to receive the following German Mills Community Centre
Board minutes in open session.
Moved by Mayor Frank
Scarpitti
Seconded by Regional
Councillor Jim Jones
1) That the German Mills
Community Centre Board in-camera minutes dated November 13, 2014 be received for information
purposes.
Carried
Adjournment
Moved by Councillor Alex Chiu
Seconded by Councillor Amanda
Collucci
That the General Committee meeting adjourn at 12:51 PM.
Carried