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Minutes

General Committee

March 23, 2015

Meeting Number 10

 

Finance & Administrative Issues                  Community Services Issues

Chair:              Deputy Mayor Jack Heath                            Chair:                      Councillor Alan Ho

Vice Chair:      Councillor Colin Campbell                             Vice Chair:              Councillor Alex Chiu

 

Environment & Sustainability Issues                        Building, Parks, & Construction Issues

Chair:              Councillor Valerie Burke                 Chair:                     Councillor Colin Campbell

Vice Chair:      Councillor Karen Rea                                      Vice Chair:              Regional Councillor Nirmala Armstrong

 

                                                                                                                       

                Alternate formats are available upon request.

 

 

Attendance

 

Mayor Frank Scarpitti

Deputy Mayor Jack Heath

Regional Councillor Jim Jones

Regional Councillor Joe Li

Regional Councillor NirmalaArmstrong

Councillor Valerie Burke

Councillor Alan Ho

Councillor Don Hamilton

Councillor Karen Rea

Councillor Colin Campbell

Councillor Amanda Collucci

Councillor Logan Kanapathi

Councillor Alex Chiu

Andy Taylor, Chief Administrative Officer

Trinela Cane, Commissioner of Corporate Services

Brenda Librecz, Commissioner of Community & Fire Services

Catherine Conrad, City Solicitor

Joel Lustig, Treasurer

Peter Loukes, Director of Environmental Services

Shane Manson, Senior Manager, Revenue & Property Taxation

Alida Tari, Council/Committee Coordinator

 

 

 

 

The General Committee meeting convened at the hour of 11:22 AM with Councillor Colin Campbell in the Chair and Councillor Alan Ho Chaired Community Services related items.

 

Disclosure of Interest

 

None disclosed.

 

 

 

 

1.         REASSESSMENT MARKET UPDATE IMPACT
2015 TAX YEAR - YEAR 3 OF 4 OF THE
ASSESSMENT PHASE-IN (7.0)

            Presentation

 

Shane Manson, Senior Manager, Revenue & Property Taxation delivered a PowerPoint presentation providing an update on reassessment market impact 2016 tax year - year 3 of 4 of the assessment phase-in.

 

There was considerable discussion regarding the tax rate adjustments to ensure that the City collects the same amount of taxes dollars as in the previous year.

 

The Committee suggested that the Finance Department work together with the Corporate Communications Department to ensure that this information is communicated in simple terms for Markham constituents.

 

Moved by Councillor Alan Ho

Seconded by Councillor Don Hamilton

 

1)         That the presentation by Mr. Shane Manson, Senior Manager, Revenues & Property Taxation entitled “Reassessment Market Update Impact 2016 Tax Year – Year 3 of 4 of the Assessment Phase-In,” be received.

Carried

 

 

2.         MINUTES OF THE FEBRUARY 27, 2015,
MARCH 2, 2015 AND MARCH 9, 2015
GENERAL COMMITTEE (16.0)

            February     March 2     March 9

 

Moved by Regional Councillor Jim Jones

Seconded by Councillor Alex Chiu

 

1)         That the minutes of the February 27, March 2, 2015 and March 9, 2015 General Committee meeting be confirmed.

Carried

 

3.         MINUTES OF THE NOVEMBER 19, 2014
AND JANUARY 21, 2015 ADVISORY
COMMITTEE ON ACCESSIBILITY (16.0)

            November     January

 

Moved by Regional Councillor Jim Jones

Seconded by Councillor Alex Chiu

 

1)         That the minutes of the November 19, 2014 and January 21, 2015 Advisory Committee on Accessibility meeting be received for information purposes.

Carried

 

 

4.         MINUTES OF THE DECEMBER 17, 2014
AND JANUARY 21, 2015 ANIMAL CARE COMMITTEE (16.0)

            December     January

 

Moved by Regional Councillor Jim Jones

Seconded by Councillor Alex Chiu

 

1)         That the minutes of the December 17, 2014 and January 21, 2015 Animal Care Committee meeting be received for information purposes.

Carried

 

 

5.         MINUTES OF THE FEBRUARY 4, 2015,
FEBRUARY 9, 2015, FEBRUARY 10, 2015
AND FEBRUARY 18, 2015 BUDGET SUB-COMMITTEE (16.0)

            February 4     February 9     February 10     February 18

 

Moved by Regional Councillor Jim Jones

Seconded by Councillor Alex Chiu

 

1)         That the minutes of the February 4, 2015, February 9, 2015, February 10, 2015 and February 18, 2015 Budget Sub-Committee meeting be received for information purposes.

Carried

 

 

6.         MINUTES OF THE JANUARY 27, 2015
CANADA DAY COMMITTEE (16.0)

            Minutes

 

Moved by Regional Councillor Jim Jones

Seconded by Councillor Alex Chiu

 

1)         That the minutes of the January 27, 2015 Canada Day Committee meeting be received for information purposes.

Carried

 

 

7.         MINUTES OF THE NOVEMBER 27, 2014,
DECEMBER 18, 2014 AND JANUARY 15, 2015
MARKHAM ENVIRONMENTAL ADVISORY COMMITTEE (16.0)

            November     December     January

 

Moved by Regional Councillor Jim Jones

Seconded by Councillor Alex Chiu

 

1)         That the minutes of the November 27, 2014, December 18, 2014 and January 15, 2015 Markham Environmental Advisory Committee meeting be received for information purposes.

Carried

 

 

8.         MINUTES OF THE JANUARY 14, 2015 AND
FEBRUARY 4, 2015 FRIENDS OF THE
MARKHAM MUSEUM FOUNDATION BOARD (16.0)

            January     February

 

There was brief discussion regarding the proposed park adjacent to the Markham Museum.

 

Moved by Regional Councillor Jim Jones

Seconded by Councillor Alex Chiu

 

1)         That the minutes of the January 14, 2015 and February 4, 2015 Friends of the Markham Museum Foundation Board meeting be received for information purposes.

Carried

 

 

9.         MINUTES OF THE NOVEMBER 13, 2014
FEBRUARY 3, 2015 GERMAN MILLS
COMMUNITY CENTRE BOARD (16.0)

            November     February

 

Moved by Regional Councillor Jim Jones

Seconded by Councillor Alex Chiu

 

1)         That the minutes of the November 13, 2014 and February 3, 2015 German Mills Community Centre Board meeting be received for information purposes.

Carried

 

 

10.       MINUTES OF THE NOVEMBER 27, 2014
HEINTZMAN HOUSE BOARD (16.0)

            Minutes

 

Moved by Regional Councillor Jim Jones

Seconded by Councillor Alex Chiu

 

1)         That the minutes of the November 27, 2014 Heintzman House Board meeting be received for information purposes.

Carried

 

 

11.       MINUTES OF THE JANUARY 5, 2015
RACE RELATIONS COMMITTEE (16.0)

            Minutes

 

Moved by Regional Councillor Jim Jones

Seconded by Councillor Alex Chiu

 

1)         That the minutes of the January 5, 2015 Race Relations Committee meeting be received for information purposes.

Carried

 

 

12.       MINUTES OF THE FEBRUARY 10, 2015
SENIORS ADVISORY COMMITTEE (16.0)

            Minutes

 

Moved by Regional Councillor Jim Jones

Seconded by Councillor Alex Chiu

 

1)         That the minutes of the February 10, 2015 Seniors Advisory Committee meeting be received for information purposes.

Carried

 

 

13.       MINUTES OF THE OCTOBER 9, 2014,
NOVEMBER 6, 2014, JANUARY 8, 2015
AND FEBRUARY 12, 2015 MARKHAM
TRAIN STATION COMMUNITY CENTRE
BOARD OF MANAGEMENT MEETING (16.0)

            October     November    January     February

 

Moved by Regional Councillor Jim Jones

Seconded by Councillor Alex Chiu

 

1)         That the minutes of the October 9, 2014, November 6, 2014, January 8, 2015 and February 12, 2015 Markham Train Station Community Centre Board of Management meeting be received for information purposes.

Carried

 

 

14.       MINUTES OF THE JANUARY 12, 2015
VARLEY-MCKAY ART FOUNDATION OF MARKHAM (16.0)

            Minutes

 

Moved by Regional Councillor Jim Jones

Seconded by Councillor Alex Chiu

 

1)         That the minutes of the January 12, 2015 Varley-McKay Art Foundation of Markham meeting be received for information purposes.

Carried

 

 

15.       MINUTES OF THE DECEMBER 15, 2014
AND JANUARY 19, 2015 VICTORIA
SQUARE COMMUNITY CENTRE BOARD (16.0)

            December     January

 

Moved by Regional Councillor Jim Jones

Seconded by Councillor Alex Chiu

 

1)         That the minutes of the December 15, 2014 and January 19, 2015 Victoria Square Community Centre Board meeting be received for information purposes.

Carried

 

 

16.       AWARD OF TENDER 213-T-14 WEST THORNHILL
- PHASE 1B STORM SEWER AND WATERMAIN
REPLACEMENT (7.12)

            Report     Attachment A      Attachment B

 

Moved by Regional Councillor Jim Jones

Seconded by Councillor Alex Chiu

 

1)         That the report entitled “Award of Tender 213-T-14 West Thornhill – Phase 1B Storm Sewer and Watermain Replacement” be received; and,

 

2)         That the contract for Tender 213-T-14 West Thornhill – Phase 1B Storm Sewer and Watermain Replacement be awarded to the lowest priced Bidder, Lancorp Construction Co. Ltd., in the amount of $6,279,388.22, inclusive of HST; and,

 

3)         That a 10% contingency in the amount of $627,938.82, inclusive of HST, be established to cover any additional construction costs and that authorization to approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and,

 

4)         That staff be authorized to award the contract administration/ construction inspection, geotechnical inspection, material testing and environmental inspection services to R.V. Anderson Associates Limited. in the amount of $385,566.60 inclusive of  HST, in accordance with the Purchasing By-Law, Part II Section 7 Non Competitive Procurement, item 1 (h); and,

 

5)         That a 10% contingency in the amount of $38,556.66, inclusive of HST, be established to cover any additional contract administration/ construction inspection, geotechnical inspection, material testing and environmental inspection services and that authorization to approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and,

 

6)         That Council pre-approve $600,000 of the total $4,925,700 from project 053-5350-15301-005 “Watermain Construction and Replacement Program; and,

 

7)         That the construction and contract administration award in the amount of $7,331,450.30 be funded from the following capital projects;  1) 058-6150-14271-005 “Flood Control Implementation – West Thornhill (Phase 1B),” 2) 058-6150-15014-005 “West Thornhill Flood Control Construction - Phase 1B” , and 3) 053-5350-15301-005  “Watermain Construction and Replacement Program” (details outlined in the Financial Considerations section); and,

 

8)         That the Internal Project Management fee be funded from project 058-5350-15609-005 “West Thornhill Flood Control – Internal Project Management” in the amount of $288,000; and,

 

9)         That a 5-year moratorium be placed on any major servicing and utility installation along restored areas including Poinsetta Drive (west leg, from Daffodil Ave to 100 metres north of Laureleaf Road), Laureleaf Road (between Bayview Avenue and Daffodil Avenue), Wildrose Crescent (north leg, from Laureleaf Road to 20 metres east of Laureleaf Road) and Multiflora Place (from Laureleaf Road to 25 metres north of Laureleaf Road); and further,

 

10)       That Staff be authorized and directed to do all things necessary to give effect to this resolution.

Carried

 

 

17.       STAFF AWARDED CONTRACTS FOR
THE MONTH OF FEBRUARY 2015 (7.0)

            Report

 

Moved by Regional Councillor Jim Jones

Seconded by Councillor Alex Chiu

 

1)         That the report entitled “Staff Awarded Contracts for the Month of February 2015” be received; and,

 

2)         That Staff be authorized and directed to do all things necessary to give effect to this resolution

Carried

 

 

 

18.       BANKING AND MERCHANT
SERVICES CONTRACT EXTENSION (7.0)

            Report

 

Moved by Regional Councillor Jim Jones

Seconded by Councillor Alex Chiu

 

1)         That the report “Banking and Merchant Services Contract Extension” be received; and,

 

2)         That Staff be authorized to extend contract 006-R-02 with TD Commercial Banking (TD Bank) for five years, ending on April 30th, 2020; and,

 

3)         That Staff be authorized to enter into a Merchant Services Agreement with TD Merchant Services for five years May 1st, 2015 – April 30th, 2020; and,

 

4)         That the Treasurer be authorized to extend the contract for Banking and Merchant Services for an additional five year period, May 1st, 2020 – April 30th, 2025, subject to the approval of the annual operating budget, performance and mutually agreed upon by both parties; and,

 

5)         That the Request for Proposal (RFP) process be waived in accordance with Purchasing By-Law 2004-341, Part II, Section 7, 1(c), Non-Competitive Procurement, when the extension of an existing contract would prove more cost-effective or beneficial; and further,

 

6)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

Carried

 

 

19.       ANNUAL WATER QUALITY
            REPORT (JANUARY – DECEMBER) (5.3)

            Report     Attachment A

 

There was discussion regarding the required number of water samples tested and the few adverse water quality incidents.

 

Moved by Regional Councillor Jim Jones

Seconded by Councillor Don Hamilton

 

1)         That the report titled “Annual Water Quality Report (January-December 2014)” as required by Schedule 22 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002, enclosed herein be received; and,

 

2)         That the Annual 2014 Regulatory Water Quality Report (Attachment “A”), containing  information for the Ministry of the Environment and Climate Change (MOECC) on water supply and quality as required by Section 11 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002, be received; and,

 

3)         That Council acknowledge that staff posted the Annual 2014 Detailed Regulatory Water Quality Report on the City’s website and that it has been made available electronically and in hard copy version by February 28, 2015 as per regulations; and further,

 

4)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

Carried

 

 

NEW BUSINESS

 

20.       FIRST MARKHAM VILLAGE - 10 COX BLVD (5.1)

 

Councillor Alan Ho addressed the Committee and advised that the condo at 10 Cox Blvd. has their own private disposal company that looks after the waste of the condominium.  He would like staff to report back on whether this building could receive municipal waste collection or a tax rebate.

 

Moved by Councillor Alan Ho

Seconded by Alex Chiu

 

That staff be directed to report back at a future General Committee meeting with respect to whether the condominium dwelling at 10 Cox Blvd. can receive municipal waste collection or a tax rebate.

Carried

 

21.       MORGAN PARK (6.3)

 

Councillor Karen Rea advised the Committee that she has a petition requesting that the baseball diamond at Morgan Park not be removed.

 

There was discussion regarding previous studies advising that the current diamond is unsafe and substandard.

 

It was suggested that Linda Irvine be requested to attend a future General Committee meeting to provide an update the Morgan Park's proposed programming and design, to include the baseball diamond.

 

Moved by Councillor Karen Rea

Seconded by Regional Councillor Jim Jones

 

That the petition regarding Morgan Park be received and referred to staff.

 

Carried

 

22.       IN-CAMERA MATTERS (16.0, 16.0 & 16.24)

 

Moved by Councillor Don Hamilton

Seconded by Councillor Alex Chiu

 

That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into an in-camera session to discuss the following confidential matters (12:44 PM):

 

 

(1)        GENERAL COMMITTEE IN-CAMERA MINUTES
            - March 2, 2015 (16.0)

            [Section 239 (2) (a) (b) (c) (e)]

 

(2)        GERMAN MILLS COMMUNITY CENTRE BOARD
            - November 13, 2014 (16.0)

            [Section 239 (2) (a)]

 

(3)        PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL,
INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES
(BOARD/COMMITTEE APPOINTMENT) (16.24)

            [Section 239 (2) (b)]

Carried

 

 

Moved by Councillor Alan Ho

Seconded by Councillor Amanda Collucci

 

That the General Committee rise from the in-camera session 12:49 PM.

Carried

 

 

23.       GERMAN MILLS COMMUNITY CENTRE BOARD MINUTES
- November 13, 2014 (16.0)

            Minutes

 

The Committee consented to receive the following German Mills Community Centre Board minutes in open session.

 

Moved by Mayor Frank Scarpitti

Seconded by Regional Councillor Jim Jones

 

1)         That the German Mills Community Centre Board in-camera minutes dated November 13,          2014 be received for information purposes.

Carried

 

 

Adjournment

 

Moved by Councillor Alex Chiu

Seconded by Councillor Amanda Collucci

 

That the General Committee meeting adjourn at 12:51 PM.

Carried

 

 

 

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