M I N U T E S
COMMITTEE OF THE WHOLE
2005-05-10
Meeting No. 10
Attendance
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Mayor D.
Cousens (5:45 p.m.)
Regional Councillors F.
Scarpitti
J.
Heath
J. Jones
B. O'Donnell
Councillors S.
Daurio
E.
Shapero
J.
Virgilio (6:10 p.m.)
G.
McKelvey
J.
Webster
D.
Horchik
K.
Usman (6:00 p.m.)
A. Chiu
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J. Livey, Chief Administrative Officer
J. Baird, Commissioner of Development
Services
S. Birrell, Town Clerk
C. Conrad, Town Solicitor
B. Cribbett, Treasurer
P. Miller, Manager, Secretariat Services
J. Sales, Commissioner of Community & Fire
Services
D. McClean, Fire Chief
J. Carnegie, Director, Corporate
Communications
J. Lustig, Director of Financial and Client
Services
P. Loukes, Director, Operations & Asset
Management
F. Wong, Manager, Financial Planning
M. West, Manager, Strategic Initiatives
A. Pozywiak, Director, Strategic Initiatives
B. Varner, Real Property Manager
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The Committee of the Whole meeting convened at the hour of 5:35 p.m. with Deputy Mayor F. Scarpitti in
the Chair.
DISCLOSURE OF INTEREST
None declared.
1. MINUTES
OF COMMITTEE OF THE WHOLE
- APRIL 26, 2005 (16.0)
Moved by Councillor A. Chiu
Seconded by Councillor G. McKelvey
That the minutes of the Committee of the Whole meeting held on April
26, 2005 be confirmed.
Carried
2. ISSUANCE OF OFFICIAL TAX RECEIPTS
FOR INCOME TAX PURPOSES (7.3)
Report
- May 2, 2005 A B C
Report
- May 10,2005 A B C
Committee had before it the report dated May 2, 2005 from the Commissioner,
Corporate Services, and the Treasurer, entitled “Issuance of Official Tax
Receipts for Income Tax Purposes”.
Committee also had a report dated May 10, 2005 providing a revised policy as directed by
General Committee on May 2, 2005.
Mr. J. Lustig, Director of Financial and Client
Services, reviewed the revised definition of “An Official Town Event” as
follows:
“An Official Town Event” is an event/activity approved by
Council and supported by a Committee of Council or designated Councillor, where
the proceeds will be directed to an existing, or future, Town asset and the
Town controls the event’s spending.
The report to Council to
seek authority for the event must include:
a) a request for the event to be classified as
an “Official Town Event”;
b) a detailed budget;
c) the Town asset benefiting from the event; and
d) identification/approval of the Committee of
Council or appointment of the Councillor designate on the Committee supporting
or organizing the event.
Committee requested the word “activity” be included in
the definition.
Moved by Councillor A. Chiu
Seconded by Regional Councillor J. Jones
That the report dated May 2, 2005 entitled “Issuance of official tax
receipts for income tax purposes”, be received;
And that the report dated May 10, 2005 providing a revised
policy for approval, be received;
And that the policy entitled “Policy for issuance of
official tax receipts for income tax purposes” attached to the May 10, 2005
staff report, be adopted;
And that the Town of Markham shall only issue official
tax receipts for donations intended for specific purposes where Council has
authorized such specific purpose and the necessary account has been
established, or where appropriate, a reserve fund has been created at the
authority of Council;
And that donations accompanied with a request that the
Town of Markham use the funds to support an organization independent of the
Town, shall be accepted with the understanding that no official tax receipt
will be issued;
And that the Town of Markham will only issue official
tax receipts for the fair market value of Gift in Kind donations where the
donation provides a clear benefit to the Town of Markham;
And that the Town of Markham will only issue official
tax receipts for events or activities that are deemed Official Corporation of
the Town of Markham Events;
And that the Treasurer or designate be authorized to
determine if a donation is eligible for a tax receipt, in accordance with the
Canada Customs and Revenue Agency regulations;
And further that the Town of Markham will not provide
financial services (i.e. banking services/financial reporting) for
Non-Corporation of the Town of Markham events and other entities unless
otherwise directed by Council.
Carried
3. ONTARIO FIRE SERVICES GRANT (6.7) Report
Committee had before it the report dated May 10, 2005 from the Fire Chief
regarding a grant received by the Town of Markham Fire
Department from the Ontario Fire Services.
Chief McClean advised that the Town of Richmond
Hill is confident capital funding for a joint Town of Markham/Town
of Richmond Hill training centre
will be received. He confirmed, however,
that this grant money could possibly be used for ongoing training.
Moved by Councillor D. Horchik
Seconded by Councillor A. Chiu
That the report dated May 10, 2005 from the Fire
Chief, entitled “Ontario Fire Services Grant”, be received.
Carried
………………………………….
Deputy Mayor F. Scarpitti vacated the Chair and Mayor
D. Cousens assumed the Chair.
………………………………….
4. MILNE
PARK SEWER (5.5) Map
At the May 2,
2005 General Committee meeting, staff was requested to investigate with
the Region whether the sewer under Milne
Park could be routed outside the
park in order to minimize environmental damage.
Mr. P. Loukes, Director, Operations and Asset Management, displayed an
aerial view of the subject area pointing out the locations of the lines and
various aspects of the proposed construction.
Discussion focused on:
• The
need for the public to be kept up to date – residents have already been
informed and the Region of York is working towards keeping the public informed through
a residential information centre and by holding a Public Information Meeting
once details are finalized.
• The
fact that minimal disruption to trees is anticipated due to the depth of
trenching. Relocating the line to the
road allowances in the area would cause significant disruption to traffic and
residents.
• In
order to address the concerns of residents regarding dewatering, the Region of
York should consider continuing its support services to address any situations
that may arise.
• As
the pipe is to be located in a park, concern was expressed regarding
identifying leaks and whether there is a system to monitor this.
• The
Environmental Assessment process has not been completed and some permits are
still outstanding from the Toronto
and Region Conservation Authority.
Committee directed that Region of York staff be
requested to provide Markham Council with an update on whether alternate options
have been considered, the status of the Environmental Assessment, any planned
mitigation process, and plans for water resulting from dewatering.
Moved by Councillor E. Shapero
Seconded by Regional Councillor J. Heath
That the presentation by the Director, Operations and
Asset Management providing additional information on the sewer under Milne
Park, be received;
And that Regional staff be requested to attend at the
Town of Markham to present an update on the details of the planned construction
and the status of the Environmental Assessment and mitigation process.
Carried
Committee had before it the report dated May 10, 2005 from the Town Clerk
regarding two proposed options for the realignment of ward boundaries.
Ms. S. Birrell, Town Clerk, explained the two proposed
ward boundary options for the consideration of Committee. She noted that either would be defensible at
the Ontario Municipal Board.
Committee discussed the preferred option “A” taking
into consideration the concerns expressed at the Legacy Community Ratepayers’
Association as outlined in email communications tabled by the Town Clerk, from
Don Hutchinson, Past President, Legacy Community Ratepayers’ Association.
Moved by Councillor G. McKelvey
Seconded by Regional Councillor J. Heath
That the email communication dated May 10, 2005 from
Don Hutchinson, Past President, Legacy Community Ratepayers’ Association,
requesting the Legacy, Box Grove, and Rouge areas remain in Ward 5, be
received;
And that the email communication dated May 10, 2005
from Don Hutchinson suggesting a four ward system for Markham, be received;
And that staff be directed to prepare a report and
by-law adopting new ward boundaries described on Schedule “A” attached to the
May 10, 2005 staff report, entitled “Ward Boundaries” from the Town Clerk, to
take effect for the 2006 municipal election.
Carried
6. 2005 ADVISORY COMMITTEE/BOARD
APPOINTMENTS (16.24)
Moved by Councillor A. Chiu
Seconded by Councillor K. Usman
Communities in Bloom Committee
Mr.
Ralph Aselin (Sponsorship/Business)
Ms.
Nicole Fletcher (Communications)
Ms.
Janet Carnegie (staff – Communications)
Ms.
Barbara Nanninga (staff – Judges Tour)
Community Issues Committee
That the following persons be appointed to the
Community Issues Committee:
Mr. John Holosko term
to expire November 30, 2008
Mr. Ian Johnston term
to expire November 30, 2008
Markham Theatre Board
That the resignation of
Ms. Maxine Houghton from the Markham Theatre Board be received with regret and
a letter of appreciation forwarded.
Carried
7. BOOK PROPOSAL ON CHARACTER COMMUNITY
“BUILDING CHARACTER IN YORK
REGION” (12.2.6)
Mayor D.
Cousens explained that, in order to preserve and capture information and
successes of the Character Community initiative, a 120 page book is planned to
be published. Prior to going to print,
$50,000 in funding is required. Some
funding has already been committed.
Mayor Cousens reviewed the development team and noted this update is for
the information of Committee.
Some discussion
took place during which concern was expressed about the viability of such a
venture. It was agreed that, if
additional funding is required from the Town, it should be requested with
specifics.
Moved by Deputy Mayor F. Scarpitti
Seconded by Councillor E. Shapero
That the information presented by Mayor Cousens regarding a book
proposal on Character Community entitled “Building Character in York Region”,
be received;
And that the matter be referred back to the Character Council to
prepare a budget, including consideration of all York Region municipalities
contributing, for submission to the May 24, 2005 Committee of the Whole meeting, if possible,
and submission of a specific request for funding, if required.
Carried
8. AMENDMENT
TO PARKING BY-LAW
NUMBER 336-88 – MAIN STREET
UNIONVILLE (2.17)
Committee had before it a letter dated May 6, 2005 from the Unionville
Business Improvement Area requesting an amendment to Parking By-law Number
336-88, as amended, to restrict parking on the west side of Main Street
Unionville, from Carlton Road to Station Lane, Monday to Friday after 6:00 p.m.
and at all times on weekends and holidays from April 1st to October
31st as a pilot project.
Concern was expressed about what impact this proposal would have on local
businesses, however, the Ward Councillor advised that a Public Information
Meeting is being held on May
25, 2005 to obtain public input.
Moved by Councillor J. Virgilio
Seconded by Councillor A. Chiu
That the letter dated May 6, 2005 from the Unionville Business
Improvement Area requesting an amendment to Parking By-law Number 336-88, as
amended, to restrict parking on the west side of Main Street Unionville, from
Carlton Road to Station Lane, Monday to Friday after 6:00 p.m. and at all times
on weekends and holidays from April 1st to October 31st as
a pilot project, be received;
And that this matter be referred to the Ward 3 Councillor to hold a
Public Information Meeting with the community on May 25, 2005 to obtain public input
and report back to the Development Services Committee on June 7, 2005.
Carried
The Committee of the Whole meeting adjourned at 6:55 p.m.