Special General Committee Minutes

Meeting #:Meeting Number: 14
Date:
-
Location:
Pan Am Centre - Multipurpose Room 3&4
Roll Call
  • Mayor Frank Scarpitti
  • Deputy Mayor Don Hamilton
  • Regional Councillor Jack Heath
  • Regional Councillor Joe Li
  • Regional Councillor Jim Jones
  • Councillor Keith Irish
  • Councillor Alan Ho
  • Councillor Reid McAlpine
  • Councillor Andrew Keyes
  • Councillor Amanda Collucci
  • Councillor Isa Lee
Regrets
  • Councillor Karen Rea
  • Councillor Khalid Usman
Staff
  • Andy Taylor, Chief Administrative Officer
  • Trinela Cane, Commissioner, Corporate Services
  • Brenda Librecz, Commissioner of Community & Fire Services
  • Catherine Conrad, City Solicitor and Acting Director of Human Resources
  • Joel Lustig, Treasurer
  • Morgan Jones, Director, Operations
  • Josh Machesney, Elections & Committee Coordinator
  • Sara Tam, Business Planning & Innovation
  • Alice Lam, Senior Manager, Roads, Utility & Surveys
  • Robert O'Hara, Supervisor, Roads
  • John Hoover, Supervisor, Roads
  • Brieanna Gabbard, Administrative Assistant
  • Zoyeb Vahora, Supervisor, Roads
  • Gloria Lai, Administrative Assistant
  • Kristin Gordon-James, Contracts Coordinator

​​Note: This meeting will not be Audio Streamed.

Alternate formats for this document are available upon request.​

1.
CALL TO ORDER
 

​The Special General Committee meeting Training & Education Session, Winter Maintenance, convened at the hour of 9:14 AM with Regional Councillor Jack Heath in the Chair.

2.
DISCLOSURE OF PECUNIARY INTEREST
 

None disclosed.

3.
EDUCATION & TRAINING SESSION
 

3.1
WINTER MAINTENANCE WORKSHOP PRESENTATION (5.10)
This item has attachments. 

1.Winter Maintenance Workshop Presentation 2019 - FINAL.pdf
2.Briefing Note - Costing for Winter Enhancment Options.pdf
3.Briefing Note - Historic Overview of Winter Maintenance.pdf
4.Briefing Note - Salt Management June(003).pdf
5.Briefing Note - Vaughan Winter Financial Comparison.pdf
6.Briefing Note - Windrow Program.pdf
7.Briefing Note - Winter Maintenance Service Levels.pdf
8.Briefing Note - Review of Proposed City Wide Snow Windrow Service - Final.pdf
9.Vaughan Maintenance Costing.pdf
10.Winter Maintenance Presentation Jun 13, 2016.pdf
11.2018-2019 Winter Operations Frequently Asked Questions - FINAL.pdf
12.Winter Maintenance Report Jun 13 2016 Excerpt.pdf

Brenda Librecz, Commissioner, Community & Fire Services provided opening remarks and welcomed Staff and Members of Council to the Pan Am Centre.

Morgan Jones, Director, Operations, and Alice Lam, Senior Manager, Roads, Utility & Survey, delivered a PowerPoint presentation on the Winter Maintenance Review. The following aspects of Markham's Winter Maintenance Program were reviewed:

  • Current legislated service levels;
  • Review of local road service level benchmarking;
  • Current windrow removal program;
  • Review of windrow benchmarking;
  • Impacts to service delivery:
    • new built form;
    • parked cars on road;
    • climate changes & fluctuating weather patterns;
    • salt supply & capacity/snow storage limitations;
  • Managing expectations, communications & education for residents.

Members of Council requested that Staff provide them with a detailed breakdown of Contact Centre statistics on calls from residents regarding winter maintenance.

Members of Council and Staff participated in  group discussions to identify winter maintenance priorities, issues and possible solutions. Results of the group discussions will be prepared by Staff and distributed to Members of Council and next steps for the June 17, 2019 Winter Maintenance Training & Education Session.

4.
ADJOURNMENT
 

​ The Special General Committee meeting Training & Education Session adjourned at 11:53 AM.

  • Moved ByCouncillor Amanda Collucci
    Seconded ByCouncillor Reid McAlpine
    1. That the June 4, 2019 Special General Committee meeting Training & Education Session, Winter Maintenance Review, be adjourned.
    Carried
No Item Selected