GENERAL COMMITTEE
June 20, 2011
Meeting No. 17
Finance & Administrative Issues Community Services Issues
Chair: Mayor
Frank Scarpitti Chair: Councillor Alex Chiu
Vice Chair: Councillor Carolina Moretti Vice
Chair: Councillor Howard Shore
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Logan Kanapathi
Vice Chair: Regional Councillor Joe Li Vice
Chair: Councillor Colin Campbell
Alternate formats are available
upon request.
Attendance
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John
Livey, Chief Administrative Officer
Catherine
Conrad, Town Solicitor
Brenda
Librecz, Commissioner of Community & Fire Services
Andy
Taylor, Commissioner of Corporate Services
Joel Lustig,
Treasurer
Laurie Canning,
Manager, Fleet Services and Supplies
Catherine Biss, CEO,
Markham Public Libraries
Victoria McGrath,
Director Sustainability Office
Katie Burns,
Sustainability Coordinator
Alida
Tari, Council/Committee Coordinator
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The General Committee convened at 9:10 AM with Mayor Frank Scarpitti in the
Chair; Councillor Alex Chiu Chaired Community Services related items and Councillor
Valerie Burke Chaired Environment and Sustainability related items.
DISCLOSURE OF
INTEREST
None disclosed.
1. GREEN FLEET LEADERSHIP AWARD
– LAURIE CANNING, MANAGER, FLEET SERVICES
AND SUPPLIES (12.2.6)
Ms.
Melissa Felder and Mr. Philip Breault on behalf of Fleet Challenge Ontario were
in attendance to present Mr. Laurie Canning, Manager, Fleet Services and
Supplies with the Green Fleet Leadership Award.
Mayor
Frank Scarpitti, on behalf of Members of Council extended congratulations to
Mr. Canning for receiving the Green Fleet Leadership Award.
2. 2011 FACULTY OF INFORMATION
ALUMNI ASSOCIATION (FIAA)
OUTSTANDING ALUMNI AWARD
- CATHERINE BISS, CEO,
MARKHAM PUBLIC LIBRARY (12.2.6)
Mayor Frank Scarpitti, on behalf of Members of Council extended
congratulations to Ms. Catherine Biss, CEO, Markham Public Library for
receiving the 2011 Faculty of Information Alumni Association (FIAA) Outstanding
Alumni Award.
3. MINUTES OF THE JUNE 13,
2011
GENERAL COMMITTEE (16.0)
Minutes
Moved
by Regional Councillor Gord Landon
Seconded
by Regional Councillor Jim Jones
1)
That the Minutes of the June
13, 2011 General Committee be confirmed.
CARRIED
4. MINUTES OF THE JUNE 1, 2010
BOULEVARD MAINTENANCE TASK
FORCE (16.0)
Minutes
Moved
by Regional Councillor Gord Landon
Seconded by Regional Councillor Jim Jones
1) That the Minutes of the June 1, 2011 Boulevard
Maintenance Task Force be received for information purposes.
CARRIED
5. MINUTES OF THE JUNE 14,
2011
ENVIRONMENTAL ISSUES COMMITTEE
(16.0)
Minutes Parks
Ambassadors Program Report
Deputy Mayor Jack
Heath suggested that the word "collaborate" in the recommendation be
replaced with "coordinate." He
also suggested that staff report back on all Markham programs including park
programs that involve volunteers regarding the letter of clearance from police.
Moved by Deputy Mayor
Jack Heath
Seconded by Regional
Councillor Gord Landon
1) That the Minutes of the June 14, 2011
Environmental Issues Committee be received for information purposes.
2) That the following recommendations from
the June 14, 2011 Environmental Issues Committee minutes be endorsed:
“That the report
entitled Parks Ambassadors Program be received; and,
That Council
approve the Town’s participation in York Regional Police’s Parks Ambassadors
Program commencing in the Summer of
2011; and,
That the
estimated 2011 costs of $5,000 for the
program be funded equally from the 2011 Operating budgets within the Operations
and By-law Enforcement & Licencing departments
and the 2012 anticipated costs will be addressed in the 2012 budget
process; and,
That staff report back to Council in early 2012 on the
outcome of the Parks Ambassadors Program; and,
That staff report back with options to coordinate all
Markham Park related programs (such as Adopt-a Park and Park Ambassadors
Program); and,
That staff report back in the Fall 2011 whether
volunteers working within all Markham programs should be required to provide a
letter of clearance from police; and,
That staff be
authorized and directed to do all things necessary to give effect to this
resolution; and further,”
3) That
this matter be forwarded to Council for adoption on June 28, 2011.
CARRIED
6. MINUTES OF THE MAY 30, 2011
AND MAY 31, 2011
EXCELLENCE THROUGH EFFICIENCY
AND EFFECTIVENESS (E3) TASK
FORCE (16.0)
May
30 May
31
Moved
by Regional Councillor Gord Landon
Seconded by Regional Councillor Jim Jones
1) That the Minutes of the May 30, 2011 and
May 31, 2011 E3 Task Force be received for information purposes.
CARRIED
7. DEVELOPMENT CHARGE
CREDIT/REIMBURSEMENT
APPLICATION – TIMES GROUP
CORPORATION (7.11)
Report
Appendix
A Appendix
B
Moved
by Regional Councillor Gord Landon
Seconded by Regional Councillor Jim Jones
1) That
the report entitled “Development Charge Credit/Reimbursement Application – Times Group Corporation” be received; and,
2) That
Council authorize Area Specific Development Charge credits and reimbursement from
Area Specific By-laws for areas 9, 42B-6 and 42B-8 not exceeding $5,128,329,
based on current estimates, to Times Group Corporation
(O/A 1771107 Ontario Inc.) for land acquisition, as well as the contract administration, construction and
warranty of a sanitary sewer along Highway 7 from Main Street, Unionville to
Village Parkway; and,
3) That
Council authorize the amount to be credited and reimbursed to Times Group Corporation
(O/A 1771107 Ontario Inc.) be increased after the update of the Area Specific
by-laws for areas 9, 42B-6 and 42B-8, to reflect the actual cost of the Highway
7 sanitary sewer which is currently estimated at $6,238,025; and,
4) That Council authorize
the reimbursement of $486,982.82 to Times Group Corporation
(O/A 1771107 Ontario Inc.) from Area Specific by-law 42B-6 for that portion of
their area specific development charge payment relating to a stormwater
management pond, which will no longer be built to service the area as defined
in the Town’s Development Charge Background Study; and,
5) That
Council authorize Town Wide Hard Development Charge credits for the lesser of
$1,691,260 (the amount included in the 2008 Development Charge Background
Study) and the actual cost of the infrastructure (currently estimated at
$1,018,826) to Times Group Corporation (O/A 1771107
Ontario Inc.), for the design, property acquisition
and construction of the 4th lane of Birchmount Road from Highway 7
to Riverside Drive, the
intersection of Birchmount Road and Riverside Drive, the installation of street
lighting enhancements and the environmental assessments for the Birchmount and
Verclaire crossings;
and,
6) That the Mayor and Clerk be authorized
to execute a Development Charge Credit and Reimbursement Agreement, in accordance with the Town’s
Development Charge Credit and Reimbursement Policy, with Times Group Corporation (O/A 1771107
Ontario Inc.) or their successors in title to the satisfaction of the Treasurer and
Town Solicitor; and further,
7) That staff be directed to do all things necessary to give effect to this
report.
CARRIED
8. STIVER MILL FARMER’S MARKET
REVIEW (5.7)
Report Figure
1 Appendix
1 Appendix
2 Appendix
3
Ms. Jeanne
Ker-Hornell, Unionville Village Conservancy (UVC) addressed the Committee
regarding the Stiver Mill Farmers' Market requesting that Committee consider waiving
the $100 plus HST charge to hang their promotional banner.
There was brief
discussion regarding the annual Community Event Agreement between UVC and the
Town of Markham.
There was
discussion with respect to ensuring that equal Town services are provided to
the Stiver Mill Farmers' Market and the Markham Farmers' Market. Councillor Carolina Moretti requested that
staff send an e-mail outlining the Town services provided to both Farmers'
Markets and whether the Markham Farmers' Market should also obtain a Community
Event Agreement.
The Committee
inquired whether the Thornhill Farmers' Market also requires a Community Event
Agreement. Staff advised that the
Thornhill Farmers' Market is located on private property therefore not
requiring an agreement.
Moved by Mayor
Frank Scarpitti
Seconded by
Councillor Carolina Moretti
1) That the staff report titled Stiver Mill Farmers’ Market
Review, dated June 8, 2011 be received; and,
2) That following two successful seasons, the Stiver Mill
Farmers’ Market be established as an annual event; and,
3) That permission be granted to the Unionville Village
Conservancy (UVC) by way of an annual Community Event Agreement to use Town of
Markham property at the Stiver Mill on Station Lane in Unionville on Sundays
from 10 am to 4 pm from June to Thanksgiving, in a form satisfactory to the
Chief Administrative Officer and the Town Solicitor; and,
4) That the Mayor and Clerk be authorized to sign the Community
Event Agreement with the UVC; and,
5) That staff work with the UVC, the Markham Village BIA and
other stakeholders to promote Markham farmers’ markets and the local food
agenda; and further,
6) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
NEW BUSINESS
9. BOARD/COMMITTEE
APPOINTMENTS (16.24)
There was
discussion regarding the current process of the board and committee
appointments. It was noted that the existing
process will be reviewed by the Mayor and Town Clerk over the summer months.
10. MARKHAM DISTRICT HIGH SCHOOL
RUNNING TRACK (13.6)
Councillor
Colin Campbell thanked Members of Council for their support on the above
matter.
11. INTERNATIONAL INDIAN FILM
ACADEMY ( IFFA) BUZZ EVENT (6.5)
Mayor
Frank Scarpitti, spoke of the great success of the IFFA Buzz event held at the
Town of Markham Civic Centre, and on behalf of Members of Council thanked
everyone involved in putting this event together.
12. IN-CAMERA MATTERS (8.2)
Moved by
Councillor Alex Chiu
Seconded by
Regional Councillor Gord Landon
That, in
accordance with Section 239 (2) (a) of the Municipal
Act, General Committee resolve into an in-camera session to discuss the
following confidential matters (10:08 AM):
1) The security of the
property of the municipality or local board.
CARRIED
Moved by Councillor Colin Campbell
Seconded by Councillor Valerie Burke
That the Committee rise from the
in-camera session (11:06 AM)
CARRIED
ADJOURNMENT
That the General Committee meeting adjourn at 11: 06 AM.