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Minutes

General Committee

May 22, 2018

Meeting Number 9

 

Finance & Administrative Issues                  Community Services Issues

Chair:              Deputy Mayor Jack Heath                            Chair:                      Councillor Alan Ho

Vice Chair:      Councillor Colin Campbell                             Vice Chair:              Councillor Alex Chiu

 

Environment & Sustainability Issues                        Building, Parks, & Construction Issues

Chair:              Councillor Valerie Burke                 Chair:                     Councillor Colin Campbell

Vice Chair:      Councillor Karen Rea                                      Vice Chair:              Regional Councillor Nirmala Armstrong

 

                                                                                                                       

                Alternate formats are available upon request.

 

 

Attendance

 

Mayor Frank Scarpitti (Arrived at 9:52 am)

Deputy Mayor Jack Heath (left at 10:30 am) (returned at 1:54 pm)

Regional Councillor Jim Jones

Regional Councillor Joe Li (arrived at 11:05 am) (left at 12:55 pm)

Regional Councillor Nirmala Armstrong

Councillor Valerie Burke

Councillor Alan Ho (left at 2:55 pm)

Councillor Don Hamilton (arrived at 9:12 am)

Councillor Karen Rea

Councillor Colin Campbell (left at 3:00 pm)

Councillor Amanda Collucci (Arrived at 9:52 am) (left at 2:30 pm)

Councillor Logan Kanapathi (arrived 9:08 am) (left at 10:40 am) (returned at 1:54 pm)

Councillor Alex Chiu

Andy Taylor, Chief Administrative Officer

Arvin Prasad, Commissioner of Development Services

Trinela Cane, Commissioner of Corporate Services

Brenda Librecz, Commissioner of Community

   & Fire Services

Catherine Conrad, City Solicitor and Acting Director of Human Resources

Joel Lustig, Treasurer

Dave Decker, Fire Chief

Nasir Kenea, Chief Information Officer

Phoebe Fu, Director of Environmental Services

Mary Creighton, Director of Recreation Services

Graham Seaman, Director, Sustainability & Asset Management

Shane Manson, Senior Manager, Revenue & Property Taxation

Kevin Ross, Manager, Development Finance

Andrea Tang, Senior Manager, Financial Planning

Claudia Marsales, Senior Manager, Waste Management & Environment

Bryan Frios, Chief of Staff

Josh Machesney, Acting Council/Committee Coordinator

 

 

 

The General Committee meeting convened at the hour of 9:03 AM with Deputy Mayor Jack Heath in the Chair; Councillor Alan Ho Chaired Community Services related items; Councillor Valerie Burke Chaired Environment and Sustainability. Councillor Colin Campbell assumed Chair of Finance & Administrative Issues at 10:30 AM. Deputy Mayor Jack Heath resumed the role of Chair of Finance & Administrative issues at 1:54 PM. Councillor Alex Chiu assumed the Chair of Community Service related items at 2:55 PM.

 

General Committee recessed at 11:20 AM and reconvened at 11:30 AM.

 

General Committee recessed at 12:55 PM and reconvened at 1:49 PM.

 

 

Disclosure of Pecuniary Interest

 

None disclosed.

 

 

 

General Committee and everyone in the Council Chamber observed a moment of silence for the 16 horses that perished in a fire at Sunnybrook Stables in Toronto over the weekend.

 

 

1.         MINUTES OF THE MAY 7, 2018
GENERAL COMMITTEE (16.0)

            Minutes

 

Moved by Councillor Alex Chiu

Seconded by Councillor Colin Campbell

 

 

1)         That the minutes of the May 7, 2018 General Committee meeting be confirmed.

Carried

 


 

2.         STAFF AWARD RECOGNITION
- LIFESAVING SPORTS AWARDS (12.2.6)

 

Brenda Librecz, Commissioner, Community & Fire Services addressed the Committee and provided introductory remarks relative to the Jocelyn Palm Cup and Ontario Pool Champions Banner. Mary Creighton, Director, Recreation, introduced the recipients of the awards and they were recognized by Members of General Committee.

 

Moved by Deputy Mayor Heath

Seconded by Councillor Valerie Burke

 

1)         That Recreation Staff be recognized for receiving the Lifesaving Sport Awards from the Lifesaving Society:

 

              Jocelyn Palm Cup

 

   This award is presented to the Society’s Affiliate member making the most outstanding contribution to the National Lifeguard Service.

o        Mary Creighton, Director, Recreation

o        Jennifer Evans- Program Supervisor- Aquatics North Area- Angus Glen Pool

o       Eric Ho- Program Supervisor- Aquatics East Area- Cornell Pool

o       Shaun Pearl- Program Supervisor- Aquatics South Area- Aaniin Pool

o       Jeff McCurdy- Program Supervisor- Aquatics Pan Am Centre

o       Alex Chu- Program Supervisor- Aquatics West Area- Thornhill and Thornlea Pool

o       Stephen Luu- Program Supervisor- Aquatics East Area- Centennial Pool

o       Kelvin Hsieh- Program Supervisor- Aquatics South Area- Milliken Mills Pool

o       Janice Carroll- Community Manager West Area

o       Shawn Hermans- Program Coordinator- South East Area

o       Heather Kazan- Program Coordinator- East Area

o       Portia Lee- Program Coordinator- South West Area

o       Nancy Letman- Program Coordinator- West Area

o       Susan Stiles- Program Coordinator- Pan Am

o       Lisa Young- Program Coordinator- North Area

 

Ontario Pool of Champions Banner

 

This banner is awarded to the affiliate with the highest overall point score at Ontario junior, senior and masters pool championships.

o             Sarah Monaco, Coach

o             Bryan Tsang, Coach

o             Mary Creighton, Director, Recreation

o             Janis Cookson, Sport Development Manager

o             Jeff McCurdy, Program Coordinator- Pan Am

o             Susan Stiles, Program Coordinator- Pan Am

Carried

 

 

3.         THE ROYAL LIFE SAVING
SOCIETY CANADA AWARDS
SERVICE MEDAL – JENNIFER EVANS (12.2.6.0)

            Letter

 

Mary Creighton, Director, Recreation, introduced Jennifer Evans, Community Program Supervisor, Aquatics North Area, who was awarded the Service Medal by the Royal Life Saving Society of Canada for her extensive volunteer contribution to the Society.

 

Moved by Deputy Mayor Heath

Seconded by Councillor Valerie Burke

 

1)         That Jennifer Evans, Community Program Supervisor, Aquatics North Area be recognized for receiving the “Service Medal".

Carried

 

 

DEPUTATIONS

 

There were no deputations.

 

 

PETITIONS

 

There were no petitions.

 

 

 

4.         MINUTES OF THE APRIL 12, 2018
MARKHAM TRAIN STATION COMMUNITY
CENTRE BOARD OF MANAGEMENT (16.0)

            Minutes

 

Moved by Councillor Don Hamilton

Seconded by Councillor Logan Kanapathi

 

1)         That the minutes of the April 12, 2018 Markham Train Station Community Centre Board of Management meeting be received for information purposes.

Carried

 


 

5.         MINUTES OF THE APRIL 10, 2018
SENIORS ADVISORY COMMITTEE (16.0)

            Minutes

 

Moved by Councillor Don Hamilton

Seconded by Councillor Logan Kanapathi

 

1)         That the minutes of the April 10, 2018 Seniors Advisory Committee meeting be received for information purposes.

Carried

 

 

6.         TAX WRITE-OFFS IN ACCORDANCE
WITH SECTION 354 OF THE MUNICIPAL ACT, 2001 (7.3)

            Report

 

Moved by Councillor Don Hamilton

Seconded by Councillor Logan Kanapathi

 

1)      That the report entitled Tax Write-offs in Accordance with Section 354 of the Municipal Act, 2001 be received; and,

 

2)      That taxes totaling $116,496 as set out in this report, of which the City’s portion is $29,269 be written-off pursuant to the provisions of Section 354 of the Municipal Act, 2001; and,

 

3)      That the Treasurer be directed to remove the taxes from the Collector’s Roll; and,

 

4)      That the Markham portion of the taxes be charged to Tax Write-off Account 820-820-7040; and,

 

5)      That the associated interest be cancelled in proportion to the tax adjustments; and further,

 

6)      That staff be authorized to and directed to do all things necessary to give effect to this resolutions.

Carried

 


7.         CANCELLATION, REDUCTION OR REFUND
OF TAXES UNDER SECTION 357 AND 358
OF THE MUNICIPAL ACT, 2001 (7.3)

Report

 

Moved by Councillor Don Hamilton

Seconded by Councillor Logan Kanapathi

 

1)      That the Report for the Cancellation, Reduction or Refund of Taxes under Sections 357  and 358 of the Municipal Act, 2001 be received; and,

 

2)      That taxes totalling approximately $481,295 be adjusted under Section 357 of the Municipal Act, 2001 of which the City’s portion is estimated to be $73,923; and,

 

3)      That the associated interest be cancelled in proportion to the tax adjustments; and,

 

4)      That the Treasurer be directed to adjust the Collector’s Roll accordingly; and further,

 

5)      That staff be authorized and directed to do all things necessary to give effect to this resolution.

Carried

 

 

8.         2018 TAX RATES AND LEVY BY-LAW (7.3)

Report

 

Moved by Councillor Don Hamilton

Seconded by Councillor Logan Kanapathi

 

1)         That the report entitled “2018 Tax Rates and Levy By-law” be received; and,

 

2)         That a by-law to provide for the levy and collection of property taxes totalling $699,825,134 required by the City of Markham, The Regional Municipality of York, Province of Ontario and Business Improvement Areas, in a form substantially similar to Appendix A (attached), satisfactory to the City Solicitor and provides for the mailing of notices and requesting payment of taxes for the year 2018, as set out as follows, be approved;

 

Taxation Category

2018 Levy Amount

City of Markham

$152,420,832

Region of York

$308,495,951

School Boards

$238,463,047

Markham Village BIA

$239,322

Unionville BIA

$205,982

Total

$699,825,134

;and,

 

3)      That staff be authorized to levy against Markham Stouffville Hospital and Seneca College the annual levy pursuant to Section 323 of the Municipal Act, 2001, as outlined in Section 9 of the attached by-law once the required information is received from the Ministry of Training, Colleges and Universities; and,

 

4)      That the attached by-law be passed to authorize the 2018 Tax Rates and Levy By-law; and further,

 

5)      That Staff be authorized and directed to do all things necessary to give effect to this resolution.

Carried

 

 

9.         DEVELOPMENT CHARGES DECEMBER 31, 2017
RESERVE BALANCES AND ANNUAL
ACTIVITY OF THE ACCOUNTS (7.11)

            Report     Schedules A-F

Moved by Councillor Colin Campbell

Seconded by Councillor Karen Rea

 

1)         That the report titled “Development Charges December 31, 2017 Reserve Balances and Annual Activity of the Accounts” be received by Council as required under Section 43(1) of the Development Charges Act, 1997, as amended; and,

 

2)         That staff be directed to do all things necessary to give effect to this report.

Carried

 

 

10.       MARKVILLE MALL SHOPPING CENTRE
- AUTHORIZATION TO EXECUTE A DEVELOPMENT
CHARGES PREPAYMENT AGREEMENT (7.11)

            Report     Appendix A

Moved by Councillor Don Hamilton

Seconded by Councillor Logan Kanapathi

 

1)      That the report entitled “Markville Mall Shopping Centre – Authorization to Execute a Development Charges Prepayment Agreement” be received; and,

 

2)      That Council authorize the execution of a Prepayment Agreement with Cadillac Fairview for approximately 3,469 m2 (37,340 sq. ft.) of retail gross floor area at the Markville Mall Shopping Centre located at 5000 Highway 7 East, to be completed after the issuance of the building permit for the automobile dealership and provided that the gross floor area of the dealership exceeds 3,884 m2 (i.e. 50% of redevelopment credit); and,

 

3)      That Cadillac Fairview be allowed to utilize remaining development charges redevelopment credits estimated at 3,469 m2 (37,340 sq. ft.) for non-residential development only, as a part of the Prepayment Agreement, on condition that a building permit for additional gross floor area at 5000 Highway 7 East be issued by October 17, 2024, otherwise Cadillac Fairview will be required to pay development charges on the entire gross floor area of any addition, at the prevailing rates; and,

 

4)      That Cadillac Fairview be required to pay development charges at the prevailing rates for any shortfall in gross floor area (from 3,469 m2) not approved through the issuance of a building permit by October 17, 2024; and,

 

5)      That the Mayor and Clerk be authorized to execute a Prepayment Agreement for 3,469 m2 of retail gross floor area with Cadillac Fairview, or their successors in title, to the satisfaction of the Treasurer and City Solicitor; and further,

 

6)      That Staff be authorized and directed to do all things necessary to give effect to this resolution.

Carried

 

 

11.       AWARD OF PROPOSAL 062-R-16 SUPPLY
AND IMPLEMENTATION OF A PROGRAM
ADMINISTRATION FACILITY BOOKING
SYSTEM (PAFBS) WITH POINT OF SALE (POS) (7.12)

            Report

           

Andy Taylor, Chief Administrative Officer, advised that the current PAFBS POS system is at the end of its life cycle and is no longer supported by the vendor.

 

Moved by Regional Councillor Nirmala Armstrong

Seconded by Councillor Logan Kanapathi

 

1)         That the report entitled “Award of Proposal 062-R-16 Supply and Implementation of a Program Administration Facility Booking System (PAFBS) with Point of Sale (POS)” be received; and,

 

2)         That the contract for 062-R-16 Supply and Implementation of a Program Administration Facility Booking System (PAFBS) with Point of Sale (POS) be awarded to the highest ranked/second lowest priced bidder, Legend Recreation Software in the amount of $2,138,531.45 inclusive of HST, of which $674,445.76 is for the software and implementation costs and $1,464,085.69 is for seven years of support and maintenance; and,

 

3)         That a 10% contingency in the amount of $67,444.58 inclusive of HST, be established to cover any additional project costs be approved, and that authorization be granted to approve expenditures of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and,

 

4)         That the software and implementation costs and contingency amount be funded from the following capital projects; #13812 “Payment Card Industry Compliance - Phase 1 of 3”, #14086 – “Payment Card Industry Compliance (PCI) - Phase 2 of 3”, #15081 “Registration System (Class) Replacement/Upgrade” and #17060 “Registration System (Class) Replacement/Upgrade” in the amount of $741,890.34 ($674,445.76 + $67,444.58) inclusive of HST, with a combined available budget of $814,842.00; and,

 

5)         That capital projects; #13812 “Payment Card Industry Compliance - Phase 1 of 3”, #14086 – “Payment Card Industry Compliance (PCI) - Phase 2 of 3”, #15081 “Registration System (Class) Replacement/Upgrade” and #17060 “Registration System (Class) Replacement/Upgrade” shall be consolidated under capital project #17060 “Registration System (Class) Replacement/Upgrade”; and,

 

6)         That the remaining budget in Project #17060, “Registration System (Class) “Replacement/Upgrade” in the amount of $72,951.66 be returned to the original funding source; and,

 

7)         That the software support and maintenance fee in the amount of $1,464,085.69 inclusive of HST over a seven year (Year 2 to 8) term be funded from #400-400-5361 with an available budget of $120,000, subject to Council approval of the 2020-2026 operating budgets in the amounts of;

 

Year 2 (2020) - $202,522.72

Year 3 (2021) - $206,705.30

Year 4 (2022) - $210,971.53

Year 5 (2023) - $210,971.53

Year 6 (2024) - $210,971.53*

Year 7 (2025) - $210,971.53*

Year 8 (2026) - $210,971.53*

            Total -   $1,464,085.69

            *Optional Year Renewal; and,

 

8)         That the current operating budget shortfall in the amount of $82,522.72 ($120,000 – $202,522.72) in Year 2 will be addressed as part of the 2020 and future operating budget processes, subject to Council approval of the 2020 to 2026 operating budgets; and,

 

9)         That Legend Recreation Software be designated as the preferred vendor for the City’s Program Administration Facility Booking System (PAFBS) with Point of Sale (POS); and,

 

10)       That the Chief Information Officer be authorized to approve the annual support and maintenance fee subject to Council approval of the annual Operating Budget; and,

 

11)       That Staff be authorized and directed to do all things necessary to give effect to this resolution.

Carried

 

 

12.       STAFF AWARDED CONTRACTS
FOR THE MONTH OF APRIL 2018 (7.12)

            Report

Moved by Councillor Don Hamilton

Seconded by Councillor Valerie Burke

 

1)      That the report entitled “Staff Awarded Contracts for the Month of April 2018” be received; and,

 

2)      That Staff be authorized and directed to do all things necessary to give effect to this resolution.

Carried

 

 

13.       CITYWIDE MULTI-PHASE SANITARY SYSTEM
DOWNSPOUT DISCONNECTION PROGRAM
- ANNUAL PROGRESS UPDATE AND 2018 DETAILS (5.3)

            Report

Moved by Councillor Don Hamilton

Seconded by Councillor Logan Kanapathi

 

1)         That the report entitled “Citywide Multi-phase Sanitary System Downspout Disconnection Program – Annual Progress Update” be received; and,

 

2)         That the remaining funds of $13,940 be returned to the original funding source from the following projects:

·     $9,062 from project #15294 “Sanitary System Downspout Disconnection Program – Phase 3 and the project be closed”; and,

·     $4,878 from project #16238 “Sanitary System Downspout Disconnection Program – Phase 4”;  and further,

 

3)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

Carried

 

 

 

 

 

14.       MARKHAM’S MUNICIPAL ENERGY PLAN (5.7)

            Presentation

 

Trinela Cane, Commissioner, Corporate Services addressed the Committee to introduce Markham’s Municipal Energy Plan (MEP). She indicated that the MEP represents an opportunity for Markham to continue to demonstrate its leadership in municipal energy, specifically with respect to net zero energy and emissions.

 

Graham Seaman, Director, Sustainability & Asset Management was in attendance to deliver a PowerPoint presentation regarding Markham’s MEP.

 

Mr. Seaman discussed the following as it relates to Markham’s MEP:

·        Process for developing Markham’s MEP

·        Components of Markham’s MEP

o       Baseline Summary (2011)

o       Projection of Business as Usual

o       Future Goal (energy and emission to Net Zero by 2050)

o       Road Map for Future Goal

·        Economic Impact

·        Implementation Approach

·        Current Activities

 

There was discussion regarding communicating the City’s efforts outlined in the MEP to residents and how residents can contribute to the City’s goal of net zero emissions.

 

Moved by Mayor Frank Scarpitti

Seconded by Councillor Colin Campbell

 

Note:   Appendix 1 - “Getting to Zero – City of Markham’s Municipal Energy Plan” available on-line only.

 

1)         That the presentation by Mr. Graham Seaman, Director, Sustainability & Asset Management entitled “Markham’s Municipal Energy Plan,” be received; and,

 

2)         That Appendix 1 “Getting to Zero – City of Markham’s Municipal Energy Plan” be received; and,

 

3)         That the City wide goal of net zero emissions by 2050 be endorsed in principle, meaning that to achieve this goal Markham will:

         Use less energy

         Generate more local renewable energy

         Switch away from fossil fuels

         Offset remaining emissions; and,

 

4)         That Staff report back within 18 months with a progress update; and further,

 

5)         That Staff be directed and authorized to do all things necessary to give effect to this resolution.

Carried

 

 

15.       2018 MARCH YEAR-TO-DATE REVIEW OF OPERATIONS (7.0)

            Presentation    Report     Appendices 1-11

 

Andrea Tang, Senior Manager, Financial Planning, was in attendance to deliver a PowerPoint presentation regarding the results of year to date review of operations for January to March 2018.

 

Moved by Councillor Logan Kanapathi

Seconded by Mayor Frank Scarpitti

 

1)         That the presentation by Ms. Andrea Tang, Senior Manager, Financial Planning entitled “2018 March Year-To-Date Review of Operations” be received; and,

 

2)         That the report entitled “2018 March Year-To-Date Review of Operations” be received.

Carried

 

 

16.       2018 FIREFIGHTER MEMORIAL (7.15)

            Presentation

 

Dave Decker, Fire Chief and Jeremy Action, President, MPPFA were in attendance to deliver a PowerPoint presentation regarding the Markham Firefighter Memorial.

 

Mr. Decker provided a brief update on the implementation of the memorial.

 

Mr. Action spoke to the symbolism of the memorial, including its representation of traditions within the fire service.

 

Mayor Scarpitti thanked the MPPFA, on behalf of General Committee, for the donation of the memorial.

 

Moved by Mayor Frank Scarpitti

Seconded by Regional Councillor Nirmala Armstrong

 

1)         That the presentation by Fire Chief Dave Decker and Mr. Jeremy Action, MPPFA President, entitled “2018 Firefighter Memorial,” be received; and,

 

2)         That Council accepts the donation from the MPPFA with thanks; and,

 

3)         That the Commissioner of Community & Fire Services reports back on the process for induction of firefighters and related protocols and policies undertaken collaboratively by both the MPFFA and the City; and further,

 

4)         That the Council Subcommittee of the Land, Buildings & Parks Committee continue to work with staff on the final site details in order to have the project completed by the end of the summer with the official unveiling planned for the fall.

Carried

 

 

17.       WASTE MANAGEMENT
COLLECTION CONTRACT EXTENSION (5.1)

            Report

 

Claudia Marsales, Senior Manager, Waste Management & Environment was in attendance to deliver a PowerPoint presentation regarding Waste Management Collection Contract Extension. Ms. Marsales advised that the City’s current 8 year contract with Miller Waste expires on November 30th, 2018, and that the City has the authority to renew its contract with them. It was noted that as a result of the Waste-Free Ontario Act, potential regulations could affect the funding of municipal recycling programs, and therefore recommended that the City enter into a short-term contract for waste management collection.

 

Deputy Mayor Jack Heath suggested that General Committee resolve into a confidential session to discuss financial aspects of the contract extension.

 

Moved by Councillor Don Hamilton

Seconded by Councillor Karen Rea

 

1)      That the report entitled “Waste Management Collection Contract Extension’ be approved; and,

 

2)      That the Request for Proposal process be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1 (c), Non Competitive Procurement, when the extension of an existing contract would prove more cost-effective or beneficial; and,

 

3)      That Council approve a one plus one year contract extension (one year term, with an option to renew for one year at the sole discretion of the City) for residential curbside collection services with Miller Waste Systems effective December 1, 2018 to November 30, 2020:

 

a.   Year 1 (December 1, 2018 to November 30, 2019) at an estimated cost of $8,200,838.40 inclusive of HST, subject to change based on actual growth and fuel escalation; and

b.    Year 2 (December 1, 2019 to November 30, 2020) (if applicable) will be adjusted based on growth, Consumer Price Index (CPI) Ontario All-Items, excluding energy (September to September) increase and fuel escalation; and,

 

4)      That Council approve an annual equipment escalation payment to Miller Waste Systems at a fixed amount of $199,433.32 (no CPI or fuel escalation adjustment) for year 1 and year 2 of the contract extension; and,

 

5)      That Council approve a one plus one year contract extension (one year term, with an option to renew for one year at the sole discretion of the City) for multi-residential collection services with Miller Waste Systems effective December 1, 2018 to November 30, 2020:

 

a.       Year 1 (December 1, 2018 to November 30, 2019)  at an estimated cost of $759,737.82 inclusive of HST, subject to change based on actual growth and CPI increase; and

b.      Year 2 (December 1, 2019 to November 30, 2020) (if applicable) will be adjusted based on growth and CPI increase; and,

 

6)      That the total contract award for year 1 (December 1, 2018 to November 30, 2019) in the amount of $9,160,009.54 ($8,200,838.40 + $759,737.82 + $199,433.32) be awarded to Miller Waste Systems; and,

 

7)      That the award will be funded from the annual waste management operating budget with a 2018 budget of $8,213,658; and,

 

8)      That the budget shortfall in the amount of $946,351.54 ($9,160,009.54-$8,213,658.00) be included as part of the 2019 Operating budget, subject to Council approval of the 2019 Operating budget; and,

 

9)      That the Mayor and Clerk be authorized to execute the contract extension agreement to the satisfaction of the Commissioner of Community & Fire Services and the City Solicitor; and further,

 

10)    That further, that Staff be authorized and directed to do all things necessary to give effect to this resolution.

Carried

 

 

MOTIONS

 

18.       MOTION
CONGRATULATIONS TO THE ROYAL COUPLE
ON THE OCCASION OF THEIR WEDDING (12.2.6)

 

General Committee consented to receive the following motion.

 

Moved by Councillor Valerie Burke

Seconded by Mayor Frank Scarpitti

 

That Council, on behalf of the City of Markham, extend official greetings and congratulations to Their Royal Highnesses Prince Harry, the Duke of Sussex and Meghan Markle, Duchess of Sussex on the occasion of their wedding, and that Markham residents be provided an opportunity to participate in sending official greetings and congratulations to the Duke and Duchess of Sussex:

Whereas the City of Markham acknowledges that we walk upon the traditional territories of Indigenous Peoples and we recognize their history, spirituality, culture, and stewardship of the land. We are grateful to all Indigenous groups for their commitment to protect the land and its resources and we are committed to reconciliation, partnership and enhanced understanding; and,

Whereas the City of Markham located in the Region of York, Ontario Canada, and settled in 1792, has a distinguished heritage and history; and,

Whereas the first European settlement in Markham occurred when William Moll Berczy, a German artist and developer led a group of approximately sixty-four German families to North America. Arriving in Philadelphia in 1792, they had originally intended to settle on land in the Genessee area of New York State; and,

Whereas City of Markham was named after William Markham, the Archbishop of York by, John Graves Simcoe, the first Lieutenant-Governor of Upper Canada; and,

Whereas John Graves Simcoe deeded Crown lands on behalf of His Majesty, King George III to the earliest settlers of Markham; and,

Whereas Markham was acknowledged for the preservation of its great cultural heritage on August 2, 2000 by the Heritage Canada Foundation as the first recipient of the Prince of Wales Prize for stewardship of the built heritage, honouring Markham’s exemplary commitment to the preservation of built heritage within its boundaries; and,

Whereas Markham was further recognized for its heritage conservation and promotion as the first recipient of the Lieutenant Governor's Ontario Heritage Award for Community Leadership on February 20, 2009 at Queen's Park in Toronto; and,

Whereas Markham is the founding home of The Governor General’s Horse Guards, originally founded by Colonel John Button in 1810 (Button’s troops), and who, along with many other Markham residents, served courageously in the Great Wars and serve today in war and peace; and,

Whereas the Royal wedding of the Duke and Duchess of Sussex was celebrated around the world, and Markham, as the most ethnically diverse municipality in Canada, shared in the celebration of the Royal wedding through its many residents; and 

Whereas Markham with great pleasure shares in the joy and celebration of the historic Royal wedding of the Duke and Duchess of Sussex;

Therefore, be it resolved:

1)         That Council, extend official greetings and congratulations to Their Royal Highnesses the Duke and Duchess of Sussex, and wishes for a long and happy marriage; and,

2)         That Council make provisions for all Markham residents to extend their best wishes, congratulations and greetings to the Duke and Duchess of Sussex through an official registry at the City of Markham;

3)         That Council forward this public registry to the Duke and Duchess of Sussex; and further,

4)         That Council also extend an invitation to the Royal Family to visit, explore and enjoy the rich heritage communities of Markham.

God Save the Queen.

 

NOTICES OF MOTIONS

 

There were no notices of motions.

 

NEW/OTHER BUSINESS

 

19.       USE OF AANIIN COMMUNITY CENTRE (6.6)

 

Regional Councillor Nirmala Armstrong congratulated the Markham Arts Council on the successful Cultural Heritage Celebrations event. She noted that the event was well attended, however further noted that many of the vendors were restricted to rooms and made it difficult for attendees to view all the vendors. Brenda Librecz, Commissioner, Community & Fire Services advised that a performance was taking place at that time, but Staff would look into how the space at the facility could be used better to accommodate non-profit user groups.

 

 

20.       GO TRANSIT CONCERNS (5.14)

 

Regional Councillor Nirmala Armstrong requested that Staff request an update from Metrolinx in response to concerns regarding train speed raised this past weekend by residents. Arvin Prasad, Commissioner, Development Services advised that Staff would provide an update at the Development Services Committee meeting on May 28th.

 


 

21.       USE OF CORPORATE RESOURCES FOR
ELECTION PURPOSES POLICY
 – EXEMPTION FOR COUNCILLOR KAREN REA (14.0)

 

Councillor Karen Rea asked Members of General Committee for permission to send out a ward-wide communication to residents regarding a number of community related items, as per Section 3.2.1 of the Use of Corporate Resources for Election Purposes Policy. It was suggested that Councillor Rea speak to the City Clerk for clarification.

 

 

22.       NOISE BY-LAW EXEMPTIONS (2.10)

 

Councillor Valerie Burke brought to General Committee’s attention that she received complaints regarding a York Region construction project on Yonge Street that the Region had obtained a Noise By-law exemption from City of Markham. It was noted that many local residents were not aware that the road work was due to take place. She requested that Members of Regional Council bring these concerns to York Region Council to ensure that Regional Council work with York Region staff to better communicate these projects to local residents.

 

 

ANNOUNCEMENTS

 

There were no announcements.

 

 

23.       CONFIDENTIAL ITEMS (16.0, 8.2 & 5.1)

 

Moved by Regional Councillor Jim Jones

Seconded by Councillor Karen Rea

 

That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters (10:21 AM):

 

(1)        GENERAL COMMITTEE CONFIDENTIAL MINUTES
-MAY 7, 2018 (16.0)

            [Section 239 (2) (b) (c)]

 

Moved by Councillor Don Hamilton

Seconded by Councillor Valerie Burke

 

That the April 9, 2018 General Committee confidential minutes be confirmed.


 

(2)        THE SECURITY OF THE PROPERTY OF THE MUNICIPALITY OR LOCAL BOARD (WARD 2) (8.2)

            [Section 239 (2) (a)]

 

General Committee received information on this matter.

 

Carried

 

Moved by Deputy Mayor Jack Heath

Seconded by Regional Councillor Jim Jones

 

That General Committee rise from the confidential session at 11:18 AM.

Carried

 

Moved by Deputy Mayor Jack Heath

Seconded by Regional Councillor Jim Jones

 

That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters (2:49 PM):

 

 

(3)        A TRADE SECRET OR SCIENTIFIC, TECHNICAL, COMMERCIAL, FINANCIAL OR LABOUR RELATIONS INFORMATION, SUPPLIED IN CONFIDENCE TO THE MUNICIPALITY OR LOCAL BOARD, WHICH, IF DISCLOSED, COULD REASONABLY BE EXPECTED TO PREJUDICE SIGNIFICANTLY THE COMPETITIVE POSITION OR INTERFERE SIGNIFICANTLY WITH THE CONTRACTUAL OR OTHER NEGOTIATIONS OF A PERSON, GROUP OF PERSONS, OR ORGANIZATION (WASTE MANAGEMENT COLLECTION CONTRACT EXTENSION (5.1)

            [Section 239 (2) (i)]

 

General Committee received information on this matter.

 

Moved by Deputy Mayor Jack Heath

Seconded by Councillor Don Hamilton

 

That General Committee rise from the confidential session at 3:03 PM.

Carried

 

Adjournment

 

Moved by Councillor Alex Chui

Seconded by Councillor Valerie Burke

 

That the General Committee meeting adjourn at 3:26 PM.

Carried

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