Development Services Committee Minutes
December 9, 2014, 9:00
AM to 12:00 NOON
Council Chamber
Attendance
Councillor Alex Chiu
|
Andy Taylor, Chief Administrative
Officer
Jim Baird, Commissioner of
Development Services
Brenda Librecz, Commissioner of
Community & Fire Services
Alan Brown, Director of Engineering
Stephen Chait, Director, Economic
Development
Catherine Conrad, City Solicitor
Lilli Duoba, Manager, Natural Heritage
Biju Karumanchery, Acting Director
of Planning and Urban Design
Brian Lee, Deputy Director of
Engineering
Ruth Rendon, Senior Planner, Natural
Heritage
Richard Vandezande, Manager, Growth,
Policy and Research
Marg Wouters, Senior Manager, Policy
& Research
Kitty Bavington, Council/Committee Coordinator
|
The Development Services
Committee convened at the hour of 9:06 a.m. in the Council Chamber with Deputy
Mayor Jack Heath in the Chair. Regional
Councillor Jim Jones assumed the Chair following item No. 2.
Disclosure of Pecuniary Interest – None Declared
1. APPOINTMENT OF CHAIR AND VICE-CHAIR
(10.0)
Deputy Mayor Jack Heath
requested a motion to appoint a Chair for today’s meeting.
Moved by: Regional Councillor Joe Li
Seconded by: Councillor Karen Rea
That Regional Councillor Jim Jones be appointed as Chair, and Councillor
Don Hamilton be appointed as Vice-Chair of the Development Services Committee
for Tuesday, December 9, 2014.
CARRIED
2. APPOINTMENT OF TRANSPORTATION ISSUES
CHAIR AND VICE-CHAIR (10.0)
Seconded by: Councillor Alan Ho
That Transportation Issues be Chaired by Regional Councillor Jim Jones with
Councillor Don Hamilton as Vice-Chair for Tuesday, December 9, 2014.
CARRIED
3. ONTARIO PROFESSIONAL PLANNERS INSTITUTE
WINNER OF EXCELLENCE IN
PLANNING AWARD
FOR COMMUNITY PLANNING &
DEVELOPMENT
STUDIES/REPORT, 2014
CITY OF MARKHAM BIRD FRIENDLY
GUIDELINE (10.0)
Jim Baird, Commissioner of Development Services introduced the
Excellence in Planning Award for Community Planning & Development,
presented to the City of Markham by the Ontario Professional Planners Institute,
for Markham’s Bird Friendly Guidelines. The Commissioner congratulated the three
Policy Section Staff instrumental in achieving this prestigious award – Marg
Wouters, Senior Manager, Policy & Research; Lilli Duoba, Manager, Natural
Heritage; and Ruth Rendon, Senior Planner, Natural Heritage.
Lilli Duoba gave a brief presentation on the Bird Friendly Guideline
initiative, championed by Councillor Valerie Burke and widely supported. The
Committee agreed to formally receive the award at the next Council meeting.
Moved by: Councillor Alex Chiu
Seconded by: Councillor Colin Campbell
That the presentation by Jim Baird, Commissioner of Development
Services regarding the Excellence In Planning Award for Community Planning
& Development presented to the City of Markham by the Ontario Professional
Planners Institute for Markham’s Bird Friendly Guidelines, be received; and,
That congratulations be conveyed to Marg Wouters, Lilli Duoba, Ruth
Rendon, and Councillor Valerie Burke for their achievement in winning this
award; and
That City of Markham staff be commended for implementing the Bird
Friendly Guidelines.
CARRIED
4. YORK
REGION TRANSIT (YRT/VIVA)
2015 ANNUAL SERVICE PLAN (5.14)
Presentation
Adrian Kawun, Manager of
Service Planning, York Region Transit (YRT/Viva) gave a presentation entitled “York
Region Transit (YRT/Viva) 2015 Annual Service Plan”. The presentation outlined
the YRT/Viva services; adjustment to the service by specific routes and time
periods to respond to demonstrated levels of demand for service; transit system
cycle; 2015 annual service plan, initiatives, and projects; customer service;
AODA compliance; and next steps. Hard copies of the Plan were provided for
public review.
Mr. Kawun responded to
questions and comments from the Committee with respect to:
-
A Park and Ride facility will be
created at the Viva Enterprise station
-
Seniors’ incentives such as a
reduced rate or increased transfer times
-
Viva is 100% accessible
-
Determining the initiatives
required and adjusting to the service levels warranted
-
Potential fee increase
-
Timing of an extension of Viva
along Hwy 7 between Town Centre Blvd. and Kennedy Rd.
-
Language barriers and reductions
in service levels would impact the large number of the transit users who are seniors,
immigrants, and employment-seekers. Information and consultation should be provided
in different languages
-
The marketplace does not seem to
respond to fare rates. Following the transit strike, free service was offered
with no significant increase
-
Viva and other rapid transit
components need to be expanded to create an efficient system
-
Metrolinx is looking at a GTA-wide
transit card and fare integration for cross-boundary travel. The Committee
requested information on the full capabilities of the Presto Card
-
The renderings of station
buildings need to adhere to Bird Friendly Guidelines
-
It was requested that YRT do a
survey of the number of people walking south to the boundary line at Steeles Avenue
to avoid the double fare
-
York region and Toronto systems
should be integrated across Steeles Avenue
-
Discussions included the Hong Kong
transit card system
Staff noted that today’s
presentation is focused on service routes, and recommended a future work
session on broader transit policies.
Peter Miasek made the
following comments: he agreed with the comments that dedicated transit routes are
necessary in order to be time-competitive; cost-recovery and service delivery
is a difficult balance; fare integration is a complex but important issue which
may require provincial funding; and, requested the Birchmount 17A route be
extended up Villae Parkway to 16th Ave.
Moved by: Councillor Alex
Chiu
1) That the deputation by Peter Miasek be received; and,
2) That the presentation provided by
Adrian Kawun, Manager of Service Planning, York Region Transit (YRT/Viva)
entitled "York Region Transit (YRT/Viva) 2015 Annual Service Plan" be
received.
CARRIED
Presentation
Jim Baird, Commissioner of Development Services introduced this matter.
Marg Wouters, Senior Manager, Policy and Research, presented an
overview of the Growth Management Study, Markham’s Growth Strategy, an update
of the ROP/ROPA3 OMB Hearing, and the Vision for Markham to 2031.
Richard Vandezande, Manager, Growth Management and Secondary Plans,
gave a presentation on the Official Plan requirements for the Future Urban Area
with respect to studies and conceptual master plan. The Planning process was
discussed, including a proposed Public Open House in January, 2015,
consultation and public engagement, the study components, and approval
timeframes.
Staff responded to comments and questions from the Committee with
respect to:
- Providing
transportation options and infrastructure, and use of phasing
- The
importance of connections with current environmental features, i.e. Toogood
Pond
- Ensuring
there are components of a complete community, i.e. grocery stores
- The
background and strategy of identifying the Future Urban Area
- Providing
the “Big Picture” to current and potential residents
- Build-out
population to 2031 and key development areas
- The
feasibility of extending Donald Cousens Parkway to 19th Avenue
- Identification
of rail lines and potential transit stations on the summary map
Staff was requested to provide information on the applications and
build-out population figures associated with Langstaff, Buttonville, and
Markham Centre. Reference was made to an earlier submission by the Unionville
Ratepayers Association regarding rate of build out potentially exceeding
projections.
Moved by: Councillor Colin Campbell
That the presentation provided by Marg Wouters, Senior Manager, Policy
and Research and Richard Vandezande, Manager, Growth Management and Secondary
Plans entitled "Planning for the Future Urban Area in north Markham"
be received.
CARRIED
6. DEVELOPMENT
SERVICES COMMITTEE MINUTES
- November 18, 2014 (10.0)
Minutes
Moved by: Councillor Alan Ho
Seconded by: Councillor Don Hamilton
That the
minutes of the Development Services Committee meeting held November 18, 2014,
be confirmed.
CARRIED
7. HERITAGE
MARKHAM COMMITTEE MINUTES
- November 12, 2014 (16.11)
Minutes
Moved by: Councillor Alan Ho
Seconded by: Councillor Don Hamilton
That the minutes of the
Heritage Markham Committee meeting held November 12, 2014, be received for
information purposes.
CARRIED
8. CYCLING AND PEDESTRIAN ADVISORY
COMMITTEE (CPAC) MINUTES
-October 16, 2014 (16.34)
Minutes
Moved by: Councillor Alan Ho
Seconded by: Councillor Don Hamilton
That the minutes of the Cycling and Pedestrian
Advisory Committee (CPAC) meeting held October 16, 2014, be received for
information purposes.
CARRIED
9. 1891421 ONTARIO LTD.
C/O KYLEMORE COMMUNITIES
PRELIMINARY REPORT
PROPOSED ZONING BY-LAW
AMENDMENT
APPLICATION TO PERMIT A RETAIL
STORE
WITHIN UNITS 4 AND 5 OF AN
EXISTING
MULTI-UNIT BUILDING AT 166
BULLOCK DRIVE
(FILE NO. ZA 14 108485) (10.5)
Report
Moved by: Councillor Alan Ho
Seconded by: Councillor Don Hamilton
1) That the Preliminary Report, entitled,
“Proposed Zoning By-law Amendment Application to permit a Retail Store within
Units 4 and 5 of an existing Multi-unit building at 166 Bullock Drive, File No.
ZA 14 108485”, be received.
CARRIED
10. INTENTION TO DESIGNATE A PROPERTY UNDER
PART IV OF THE ONTARIO
HERITAGE ACT
NAME: FRANCIS PIKE HOUSE
ADDRESS: 7170 HIGHWAY 7 (16.11.3)
Report
Moved by: Councillor Alan Ho
Seconded by: Councillor Don Hamilton
1) That as recommended by Heritage Markham, the Francis Pike
House at 7170 Highway 7 be approved for designation under Part IV of the Ontario
Heritage Act as a property of cultural heritage value or interest; and,
2) That the Clerk’s Department
be authorized to publish and serve Council’s Notice of Intention to Designate
as per the requirements of the Ontario Heritage Act; and,
3) That if there are no objections to the designation in
accordance with the provisions of the Ontario Heritage Act, the Clerk be
authorized to place a designation by-law before Council for adoption; and,
4) That if there are any objections in accordance with the
provisions of the Ontario Heritage Act, the Clerk be directed to refer
the proposed designation to the Ontario Conservation Review Board; and further,
5) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
11. PRELIMINARY REPORT
8 STEELCASE HOLDING
CORPORATION
OFFICIAL PLAN AND ZONING
BY-LAW AMENDMENT
APPLICATIONS TO INCREASE THE
MAXIMUM GROSS FLOOR AREA
PERMITTED FOR
A BUSINESS OFFICE USE, AT 8 STEELCASE
ROAD WEST
FROM 1,755 M² TO 2,500 M²
FILE NOS: OP 14 108789 & ZA 14 108789 (10.3, 10.5)
Report
Moved by: Councillor Alan Ho
Seconded by: Councillor Don Hamilton
1) That the report dated December 9, 2014 titled “PRELIMINARY
REPORT, 8 Steelcase Holding Corporation, Official Plan and Zoning By-law
Amendment applications to increase the maximum gross floor area permitted for a
business office use, at 8 Steelcase Road West from 1,755 m² to 2,500 m² (File
Nos. OP & ZA 14 108789)”, be received; and,
2) That a Public Meeting be held to consider the applications; and
further,
3) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
12. REPORT ON INCOMING PLANNING
APPLICATIONS FOR THE PERIOD OF
SEPTEMBER 1, 2014 TO OCTOBER
31, 2014 (10.0)
Report
Jim Baird, Commissioner of Development Services provided clarification
on the Site Plan application for 100 Honda Boulevard. The Committee noted the
potential acquisition of land with respect to another Site Plan application.
Moved by: Councillor Alan Ho
Seconded by: Councillor Don Hamilton
1) That Committee receive the report
entitled “Report on Incoming Planning Applications for the period of September
1, 2014 to October 31, 2014” and direct staff to process the applications in
accordance with the approval route outlined in the report; and,
2) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
CARRIED
13. PRELIMINARY REPORT
EP VICTORIA MANORS LTD.
10925 AND 10945 WOODBINE
AVENUE
APPLICATIONS FOR ZONING BY-LAW
AMENDMENT
AND DRAFT PLAN OF SUBDIVISION
FILE NO. ZA 14
136727 & SU 14 136727 (10.5, 10.7)
Report
Moved by: Councillor Alan Ho
Seconded by: Councillor Don Hamilton
1) That the Staff report entitled “PRELIMINARY REPORT, EP
Victoria Manors Ltd., 10925 and 10945 Woodbine Avenue Applications for Zoning By-law Amendment and Draft Plan of
Subdivision File No’s. ZA 14 136727 & SU 14 136727” be received; and,
2) That a Public Meeting be held to consider the applications
for Zoning By-law amendment and Draft Plan of Subdivision; and further,
3) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
14. REQUEST TO CALL A PUBLIC MEETING
KING SQUARE LIMITED (PHASE 2)
OFFICIAL PLAN AND ZONING BY-LAW
AMENDMENT
APPLICATIONS TO PERMIT A HOTEL
RESIDENTIAL AND COMMERCIAL
USES
AT 9390 WOODBINE AVENUE
FILE NO.: PRE 14 129350
(ASSOCIATED FILE NO.’S: OP 10
116596 & ZA 10 116597) (10.3, 10.5)
Memo
Moved by: Councillor Alan Ho
Seconded by: Councillor Don Hamilton
1) That the Staff memorandum entitled “Request to call a Public
Meeting King Square Limited (Phase 2) Official
Plan and Zoning By-law Amendment Applications to permit a hotel, residential
and commercial uses at 9390 Woodbine Avenue
File No.: PRE 14 129350” be received; and,
2) That authority to call a statutory Public Meeting, to
consider pending applications by King Square Limited for Official Plan and
Zoning By-law amendments to permit a hotel, residential and commercial uses at
9390 Woodbine Avenue, be delegated to the Director of Planning and Urban
Design, or designate, once complete Official Plan and Zoning By-law Amendment
applications have been submitted; and further,
3) That Staff be authorized and directed to do all things
necessary to give effect to the above recommendation.
CARRIED
15. FUTURE URBAN AREA
CONCEPTUAL MASTER PLAN
PROCESS UPDATE (10.0)
Report
Moved by: Councillor Colin Campbell
Seconded by: Councillor Amanda Colluci
1) That the report and presentation dated December 9, 2014,
entitled “Future Urban Area - Conceptual Master Plan Process Update” be received; and,
2) That staff be authorized to hold an Open House in early
2015, to present information to the public on the initial phase of the north
Markham Conceptual Master Plan studies; and,
3)** That the Regional Municipality of York be
requested to review the role and function of the proposed Donald Cousens
Parkway extension as part of the York Region Transportation Master Plan Update
2014; and further,
4) That staff be authorized and directed to do all things
necessary to give effect to this resolution.
** Amended by Council on December 16, 2014
to add the following to the end of Clause 3:
"...including the
benefits of the grid system - financial movement of traffic and pedestrians and
impact to the environment;"
16. MAIN STREET MARKHAM
HIGHWAY 407 TO HIGHWAY 7
PROJECT UPDATE / PURCHASE
ORDER
INCREASE REQUEST (5.10)
Report
Alan Brown, Director of Engineering, provided a
project update and explained the required purchase order increase request. The
Committee discussed the two pedestrian crossings and suggested revisiting the
reversible lanes. Staff advised that the reversible lanes would be a very
complex undertaking and that previous consultation indicated the residents did
not support them.
Moved by: Mayor Frank Scarpitti
Seconded by: Councillor Colin Campbell
1) That the report entitled “Main Street Markham – Highway 407
to Highway 7 – Project Update / Purchase Order Increase Request” be received; and,
2) That the Purchase Order
PD 14175 issued to Dagmar Construction be increased in the amount of $400,000
from $11,979,719.40 to $12,379,719.40, inclusive of HST, to cover the
additional costs of the project, subject to receipt of the confirmed Memorandum
of Understanding (MOU) from the Region of York whereby $250,000 of this
increase is to be funded by the Region; and,
3) That the 2014 Capital
Budget 083-5350-14055-005 ‘Main Street Markham Highway 407 to Highway 7’ be
increased in the amount of $400,000, inclusive of HST to be funded from
reimbursement from the Region of York for intersection improvements in the
amount of $250,000, inclusive of HST and from the Waterworks Reserve for the
Watermain at Highway 7 in the amount of $150,000, inclusive of HST; and,
4) That the final treatment of the crosswalks at Highway 7, 2
mid-block crosswalks, and James Scott Road/Princess Street as outlined in this
report be endorsed; and further,
5) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
17. MUNICIPAL ROADS FOR
SOUTHEAST COMMUNITY CENTRE
& PARK (5.10)
Report
Alan Brown, Director of Engineering gave a brief
description of the proposed roads for the Southeast Community Centre and Park.
The Committee discussed the road network and the potential for a four-lane
road.
Moved by: Mayor Frank Scarpitti
Seconded by: Councillor Logan Kanapathi
1) That the report titled “Municipal Roads for Southeast
Community Centre & Park” dated December 9, 2014, be received; and,
2) That the extension of the Phase 2 municipal roads
immediately south and east of the Park complex with a signalized intersection
at 14th Avenue (see Attachment ‘A’) be approved; and,
3) That the Class Environmental Assessment study (EA) cost for
Phase 1 and Phase 2 municipal roads, in the estimated amount of $45,739.20 be approved and
that approximately 55% be recovered when the adjacent lands are developed by
Neamsby Investments Inc.; and,
4) That the design cost for Phase 1 and Phase 2 municipal roads
in the estimated amount of $267,000.00 be approved and that approximately 55% be
recovered when the adjacent lands are developed by Neamsby Investments Inc. as
outlined in the Council resolution dated June 17, 2013 (see Attachment ‘B’);
and,
5) That the construction cost for Phase 1 and Phase 2 municipal
roads, in the estimated amount of $3,929,800.30 be approved and that approximately
55% is to be recovered when the adjacent lands are developed by Neamsby
Investments Inc. as outlined in the Council resolution dated June 17, 2013 (see
Attachment ‘B’); and,
6) That the EA and design cost for Phase 1 and Phase 2 municipal
roads in the estimated amount of $312,739.20 ($45,739.20 + $267,000.00) be
upfront financed by the City from account number 083-5350-14050-005 “E/W
Municipal Rd. South of 14th. Middlefield to 270m E”, which has a
budget available of $228,500.00; and,
7) That the shortfall amount of $84,239.20 for EA and design
and the construction cost of $3,929,800.30 (total of $4,014,039.50) is to be
funded through a 2015 Capital budget submission, subject to Council approval;
and,
8) That Council authorize the Mayor and Clerk to execute a
construction agreement(s) with Neamsby Investments Inc. in a form satisfactory
to the City Solicitor and the Chief Administrative Officer for the construction
of the Phase 2 municipal road; and,
9) That the tendering process for Phase 2 be waived in
accordance with Purchasing By-Law 2004-341, Part II, Section 7 Non Competitive
Procurement, item 1 (g) which permits a non-competitive procurement process
where it is in the City’s best interest, for Neamsby Investments Inc. to award
the project to consultants and a general contractor, provided it can be
demonstrated to the satisfaction of the Director of Engineering that the
overall cost to construct the municipal roads is competitive; and,
10) That the Engineering Department be
authorized to provide contract administration services for the Phases 1 and 2
road construction if required by Director of Engineering subject to 2015
Engineering Department Capital budget approval in recommendation 7; and,
11) That The Region of York be requested to
fund the signalization of the 14th Avenue and north/ south road
intersection; and,
12) That Staff be authorized and directed to
do all things necessary to give effect to this resolution.
CARRIED
ADJOURNMENT
The Development Services Committee
meeting adjourned at 11:54 PM.
Alternate formats for this document
are available upon request.