GENERAL COMMITTEE
October 15, 2012
Meeting No. 22
Finance & Administrative Issues Community Services Issues
Chair: Mayor
Frank Scarpitti Chair: Councillor Alex Chiu
Vice Chair: Councillor Carolina Moretti Vice
Chair: Councillor Howard Shore
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Logan Kanapathi
Vice Chair: Regional Councillor Joe Li Vice
Chair: Councillor Colin Campbell
Alternate formats are available
upon request.
Attendance
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Andy
Taylor, Chief Administrative Officer
Catherine
Conrad, City Solicitor
Jim
Baird, Commissioner of Development Services
Brenda
Librecz, Commissioner of Community & Fire Services
Trinela
Cane, Commissioner of Corporate Services
Gary Adamkowski, Director, Asset Management
Peter Loukes, Director, Environmental Services
Joel Lustig,
Treasurer
Stephen
Huycke, Acting Deputy Clerk
Bill Wiles, Manager, By-law Enforcement
& Licensing
Gary Adamkowski, Director Asset
Management
Mary Creighton, Director of Recreation
Ronji Borooah, City Architect
Claudia Marsales, Senior Manager, Waste
& Environmental Management Department
Alida
Tari, Council/Committee Coordinator
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The General Committee convened at the hour of 9:11 a.m. with Mayor Frank
Scarpitti in the Chair and Councillor Alex Chiu Chaired Community Services
related items.
The General Committee recessed at 12:38 p.m. and reconvened at 1:35 p.m.
DISCLOSURE OF
INTEREST
None disclosed.
DEPUTATIONS
CORNELL COMMUNITY CENTRE AND
LIBRARY - PARKING GARAGE OPERATION
(5.0)
Mr. Gord Walter, Sherwood
Amber Glen Ratepayers Association addressed the Committee regarding the
proposed $1.25 hourly rate for the Parking Garage at the Cornell Community
Centre & Library and spoke in opposition.
1. YORK REGION GIFT OF LIFE
ASSOCIATION (7.0)
Presentation
Mr. Bruce Cuthbert,
York Region Gift of Life delivered a PowerPoint presentation regarding the York
Region Municipal Organ Drive Challenge.
The Committee thanked
Mr. Cuthbert for his presentation and bringing forward this awareness.
Mayor Frank Scarpitti
advised Mr. Cuthbert that York Region Gift of Life Association is welcome to
hold their launch of the challenge here at the Markham Civic Centre.
Moved by Councillor Don
Hamilton
Seconded by Valerie Burke
1) That the presentation by Mr.Bruce Cuthbert, entitled “York Region Municipal Organ Challenge” be received; and,
2) WHEREAS
organ donors can save many lives; and,
3) WHEREAS
the Province of Ontario and York Region is considerably far behind in organ donations
when compared to all of the other provinces, and many other parts of the world; and,
4) WHEREAS
the City of Markham has a consent registration rate of 9% which is below the
York Region rate (under 19%); and,
5) WHEREAS
the York Region Gift of Life Association is hosting a challenge to all of the municipalities in York Region to raise
the number of Consent Registrations commencing
November 1, 2012 through to January 30,
2013; and further,
6) NOW
THEREFORE BE IT RESOLVED THAT the Mayor, Council and City of Markham participate in promoting the
challenge and encouraging Consent Registration in the
City of Markham.
CARRIED
2. MINUTES OF THE SEPTEMBER 24, 2012
GENERAL COMMITTEE (16.0)
Minutes
Moved
by Councillor Alex Chiu
Seconded
by Councillor Logan Kanapathi
1)
That the Minutes of the
September 24, 2012 General Committee be confirmed.
CARRIED
3. MINUTES OF THE JUNE 20,
2012
ADVISORY COMMITTEE ON
ACCESSIBILITY (16.0)
Minutes
Moved
by Councillor Alex Chiu
Seconded
by Councillor Logan Kanapathi
1) That the Minutes of the
June 20, 2012 Advisory Committee on Accessibility be received for information
purposes.
CARRIED
4. MINUTES OF THE JANUARY 23, MARCH 5, APRIL 2, MAY 28,
JUNE 25, 2012 MARKHAM THEATRE ADVISORY BOARD (16.0)
January March April May June
Moved
by Councillor Alex Chiu
Seconded
by Councillor Logan Kanapathi
1) That the Minutes of the January 23,
March 5, April 2, May 28, and June 25, 2012 Markham Theatre Advisory Board be
received for information purposes.
CARRIED
5. MINUTES OF THE JUNE 5, 2012
RACE RELATIONS COMMITTEE
(16.0)
Minutes
Moved
by Councillor Alex Chiu
Seconded
by Councillor Logan Kanapathi
1) That the Minutes of the June 5, 2012 Race
Relations Committee be received for information purposes.
CARRIED
6. MINUTES OF THE JUNE 25,
2012
PUBLIC LIBRARY BOARD (16.0)
Minutes
Moved
by Councillor Alex Chiu
Seconded
by Councillor Logan Kanapathi
1) That the Minutes of the June 25, 2012
Public Library Advisory Committee be received for information purposes.
CARRIED
7. MINUTES OF THE JUNE 6, 2012
PUBLIC REALM ADVISORY
COMMITTEE (16.0)
Minutes
It was noted the
attendance needs to be corrected to reflect Councillor Logan Kanapathi's
presence at the June 6, 2012 Public Realm Advisory Committee meeting.
Moved
by Councillor Alex Chiu
Seconded by Councillor Logan Kanapathi
1) That the Minutes of the June 6, 2012
Public Realm Advisory Committee be received for information purposes.
CARRIED
8. MINUTES OF THE AUGUST 15,
2012
ANIMAL CARE COMMITTEE (16.0)
Minutes
Moved
by Councillor Alex Chiu
Seconded by Councillor Logan Kanapathi
1) That the Minutes of the August 15, 2012
Animal Care Committee be received for information purposes.
CARRIED
9. MINUTES OF THE SEPTEMBER 7
& JULY 10, 2012
MARKHAM PARKING ADVISORY
COMMITTEE (16.0)
September July
Moved
by Councillor Alex Chiu
Seconded by Councillor Logan Kanapathi
1) That the Minutes of the September 7
& July 10, 2012 Markham Parking Advisory Committee be received for
information purposes.
CARRIED
10. APPOINTMENT BYLAW (2.0)
Report Attachment
1
The Committee noted that the draft by-law
has "Town of Markham" and needs to be amended to "City of
Markham." The Committee suggested
that staff consider replacing the words in clause 1 of the draft by-law
"administration, review" with more definitive words.
Moved
by Councillor Alex Chiu
Seconded by
Councillor Logan Kanapathi
1) That the report titled “A By-law to Appoint Municipal Law
Enforcement Officers” be received; and,
2) That Attachment “A” – “The Proposed By-law to Appoint Municipal Law
Enforcement Officers” be enacted; and further,
3) That Staff be authorized
and directed to do all things necessary to give effect to this resolution.
CARRIED
11. WORLD CONGRESS ON INFORMATION
TECHNOLOGY (WCIT 2012) (7.0)
Report Attachment
Moved by Regional Councillor Jim Jones
Seconded by Councillor Howard Shore
1) That the report entitled “World
Congress on Information Technology (WCIT 2012)” be received; and
2) That the City be
represented by Mayor Frank Scarpitti; and
3) That
the total cost of attending the WCIT 2012 not exceed $1,350.00 and be expensed
from within Economic Development’s operating budget (Business Travel Acct.# 610-998-5201);
and
4) That Staff be authorized
and directed to do all things necessary to give effect to this resolution.
CARRIED
12. AWARD OF TENDER 187-T-12 BERCZY PARK
PAVILION, MAINTENANCE BUILDING AND
WATERPLAY CONSTRUCTION (7.0)
Report
There was brief discussion regarding capital
and operating cost implications relative to an asphalt roof versus a metal
roof. It was suggested that staff
consult with asset management staff and report back at the October 16, 2012
Council meeting.
Moved by Councillor Carolina Moretti
Seconded by Councillor Colin Campbell
1) That the report entitled
“Award of Tender 187-T-12 Berczy Park Pavilion, Maintenance Building and
Waterplay Construction” be received; and,
2) That the contract for tender 187-T-12
Berczy Park Pavilion, Maintenance Building and Waterplay Construction be
awarded to the lowest priced, qualified bidder, Rutherford Contracting Ltd., in
the amount of $1,550,714.53 inclusive of HST; and,
3) That a separate purchase order in the
amount of $155,071.45 inclusive of HST be established as a contingency to cover
any unforeseen construction /design costs and that the Director of Planning and
Urban Design be authorized to approve this contingency amount up to the
specified limit in accordance with the Expenditure Control Policy; and,
4) That the internal administration fee in the
amount of $153,520.74 be charged to account 081-5350-7624-005 Berczy Park
Waterplay/Tennis; and,
5) That the award in the amount of $1,379,416.23
inclusive of HST be funded from account 081-5350-7624-005 Berczy Park
Waterplay/Tennis in the amount of $555,032.64 and 081-5350-6644-005 Berczy CP
Pav. & Maint. Building in the amount of
$824,383.59; and,
6) That
the shortfall in the amount of $479,890.49 be funded from the following;
Berczy Park South
Final (Account #81-5350-9352-005) in the amount of $189,855.70; Berczy Comm.
Park Design (Account #81-5350-8045-005) in the amount of $114,514.88; Park
Development DC Reserve ($157,967.92 or 90%) and the Capital Contingency
($17,551.99 or 10%) based on the original funding split of the project; and
further,
7) That Staff be authorized and directed to
do all things necessary to give effect to this resolution.
CARRIED
13. A BY-LAW TO PROHIBIT THE DISPLAY, MARKETING
FOR SALE AND SALE OF IMITATION AND REPLICA
FIREARMS (2.0)
Report Attachment
There was brief discussion regarding a by-law
to prohibit the use of bow and arrow and crossbows.
Moved by Regional Councillor Gord Landon
Seconded by Councillor Valerie Burke
1) That the report titled “A By-law to Prohibit the Display, Marketing
for Sale and Sale of Imitation and Replica Firearms” be received; and,
2) That Attachment ‘A’ –Draft By-law to Prohibit the Display, Marketing for Sale and Sale of
Imitation and Replica Firearms” be enacted; and further,
3) That Staff be authorized
and directed to do all things necessary to give effect to this resolution.
CARRIED
14. COUNCIL VACANCY POLICY (9.0)
Report Attachment
Staff delivered a brief PowerPoint
presentation summarizing the proposed Council Vacancy Policy.
The Committee suggested that the proposed
policy be amended to include the following:
·
Section 2 – a vacancy must
occur on or before March 31 in the year
immediately prior to a Regular Election and delete section 2.2
·
Section 5.3 ensure the wording is clear to indicate
the “Ward” councillor
Moved by Councillor Alex Chiu
Seconded by Councillor Colin Campbell
1) That the report entitled
“Council Vacancy Policy” be received; and,
2) That Council approve the
proposed “Council Vacancy Policy” (Attachment “A”) as amended at the October 15, 2012 General Committee meeting; and
further,
3) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
15. INFORMATION REPORT ON THE FEDERAL
ELECTORAL DISTRICTS PROPOSAL FOR THE
PROVINCE OF ONTARIO (9.0)
Report Attachment
A Attachment
B Attachment
C Attachment
D Attachment
E Attachment
F Attachment
G Attachment
H
Staff delivered a PowerPoint presentation
regarding the Federal Electoral Districts proposal for the Province of Ontario.
The Committee discussed the following:
·
Using north/south orientation rather than east/west
when determining the boundaries for Thornhill, Stouffville, Vaughan and Markham
·
The importance of keeping communities together
·
Should consider other factors such as social,
economical and cultural when determining boundaries not only population
·
Vaughan-Thornhill riding should be re-named to
Thornhill
·
Markham riding should be named Markham-Milliken
·
Error in the Federal Electoral District Proposal for
the Province of Ontario report that states there are five (5) electoral ridings
in Markham, but there are only four (4)
·
Is there an appeal process
Moved by Councillor Howard Shore
Seconded by Councillor Alex Chiu
1) That the information
report entitled “Information Report on the Federal Electoral Districts Proposal
for the Province of Ontario” be received; and,
2)
That the Mayor be authorized to send a letter to the Federal Electoral Boundaries Commission for
the Province of Ontario expressing
Council’s opinion on the proposed Federal Electoral Boundaries; and,
3)
That the Mayor, or designate, be authorized to
attend before the Federal Boundary Commission to express the following
concerns:
·
That
historical, social and economic factors are also considered when determining
the boundaries;
·
That
the portion of the proposed Markham riding that is west of Highway 404 and east
of Bayview Avenue be included in the proposed Vaughan-Thornhill federal
electoral district;
·
That
the proposed Vaughan-Thornhill federal electoral district should be called
“Thornhill”;
·
That
the proposed Markham riding should include the area of the City of Markham that
is south of Highway 407, west of the York-Durham Line and east of Highway 48;
and
·
That the proposed Markham federal electoral
district should be called “Markham-Milliken”
4)
That
the Federal Boundary Commission be requested to correct their Federal Electoral
Boundaries Commission for the Province of Ontario report to make clear that
there are 4 (four) electoral ridings not 5 (five) within the City of Markham;
and further,
5) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
16. ESTABLISHMENT OF A PARKING
AUTHORITY (2.17)
Report
Moved by
Councillor Carolina Moretti
Seconded
by Councillor Alex Chiu
That the following proposed
recommendations be deferred to the November 12, 2012 Special General Committee
meeting:
1) That the report entitled “Establishment
of a Parking Authority” dated October 15, 2012 be received; and,
2) That the Markham Parking Authority
(MPA) be established as a municipal service board; and,
3) That Council appoint three members of
Council and two independent members to the MPA; and,
4) That staff be authorized to retain
consultants to assist the MPA in the development of a vision, a five year business
plan, a financial plan and other implementation issues as required, to be
funded from the Engineering Department’s Capital Account (Parking Management,
Paid Parking and Parking Strategy); and,
5) That staff work with Council members
appointed to the MPA to develop a governance manual and implementing By-law
addressing the items set out in S.196 of the Municipal Act and report back to
Council; and,
6) That the MPA report back to Council
with a vision, a five year business and financial plan and other implementation
issues as identified in this report; and further,
7) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
CARRIED
17. CORNELL COMMUNITY CENTRE AND
LIBRARY - PARKING GARAGE OPERATION (5.0)
Report
Brenda Librecz,
Commissioner of Community & Fire Services summarized the details outlined
in the report. It was noted that clauses
4, 5 and 6 in the staff recommendation require endorsement whether Committee
decides to support the proposal of a parking fee or not.
The Committee briefly
discussed the negotiations between the City of Markham and Markham Stouffville
Hospital (MSH) relative to the parking structure and staff pointed out that
those negotiations are not finalized.
There was considerable
discussion regarding the proposed parking fee for the parking structure at the
Cornell Community Centre & Library and whether or not there should be any
charge to the Cornell Community Centre & Library users. Upon request from the Committee, staff
outlined the process for validating users of the Cornell Community Centre and
Library versus the hospital users. The Committee discussed the need for further
information relative to clauses 2 and 3 in the staff recommendations. It was suggested that clauses 2 and 3 be
referred to a Special General Committee meeting and that clause 7 be deleted.
Moved by Councillor
Colin Campbell
Seconded by Deputy Mayor
Jack Heath
1) That the report titled Cornell
Community Centre and Library – Parking Garage Operation be received; and,
2) That
Council endorse a no- charge parking for a maximum of up to three (3) hours for the Cornell Community Centre &
Library users for the use of the parking structure;
and,
3) That the
rate to be charged after the three (3) hour maximum and the proposed Cost Recovery Policy be deferred to
the November 12, 2012 Special General Committee
meeting; and,
4) That staff be authorized to award a contract to
Precise Parklink Inc. for the installation and
maintenance of parking equipment at the Cornell Community Centre and Library in
the estimated capital amount of
$220,000, not to be exceeded without further authorization;
5) That the tendering process be waived in
accordance with Purchasing By-Law 2004-341, Part
II, Section 7 (part 1) G, Non Competitive Procurement, “Where it is in the City’s best
interest not to solicit a competitive”; and,
6) That the award for
purchasing of parking equipment for the Cornell Community Centre and Library in
the estimated amount of $220,000 be funded at 90% from the Development Charges
(DC) Reserve fund in the amount of $198,000 and 10% from the Capital
Contingency account in the amount of 22,000; and,
7) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
CARRIED
18. DIVERSION TASK FORCE REPORT
(5.10)
Report Attachment Presentation
Claudia Marsales,
Senior Manager, Waste & Environmental Management Department delivered a
PowerPoint presentation entitled "The Best of the Best - Markham's roadmap
to 80% Diversion."
The Committee
discussed the following:
·
Ways to
engage private establishments such as Markville Mall, restaurants, to increase diversion
·
The
importance of education and recycling in schools
·
Increasing
the participation levels of Markham schools
·
Ways to
improve the proper disposal of hazardous materials and electronic recycling at
depots
·
If move to
clear garbage bags encourage residents to use garbage cans
·
The need
for a roll-out program promoting the new changes
Moved by Deputy Mayor
Jack Heath
Seconded by Councillor
Howard Shore
1)
That the report entitled “Diversion Sub Committee
Strategy – Markham’s Roadmap to 80% Diversion” be received; and,
2)
That Council endorse the attached Diversion Sub
Committee Strategy “ The Best of the Best – Markham’s Roadmap to 80% Diversion”
and the initiatives and programs outlined in the strategy form the basis of
Markham’s 3 year plan to attain 80% diversion by 2014; and,
3)
That York Region be advised that Markham will support
the Regions compostable bag initiative by continuing to provide education to
residents on the environmental benefits of using certified compostable bags for
Green Bin organics; and,
4) That staff be
directed to report back to the General Committee relative to a roll-out program
in the near future; and,
5) That residents be encouraged to use garbage cans together
with the clear bag program; and,
6)
That a copy of this report be forwarded to York Region
and Local Municipalities for their information; and further,
7)
That staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
19. STIVER MILL RESTORATION
(3.0)
Presentation Report
Moved by
Councillor Carolina Moretti
Seconded
by Councillor Alex Chiu
That the following be deferred to the
October 22, 2012 General Committee meeting:
1) That the Report entitled “Stiver Mill
Restoration” be received; and,
2) That the presentation entitled “Stiver
Mill Concept Study” be received; and,
3) That the proposed
restoration in the amount of $1,901,800 be presented to the Stiver Mill
Preservation Committee for input on restoration plan and future use of the
Stiver Mill; and,
4) That the ‘Unionville
Public Washrooms’ capital project #9219 be closed and that the remaining funds
of $148,816 be considered as a funding source for the Stiver Mill restoration;
and,
5) That funding options as
outlined under the ‘Financial Consideration’ section be considered to fund the
remaining balance of $1,752,984; and further,
6) That Staff be authorized
and directed to do all things necessary to give effect to this resolution.
CARRIED
NEW BUSINESS
There was no new business
ADJOURNMENT
The General Committee meeting adjourned at 4:08 p.m.