Electronic General Committee Meeting
Revised Agenda
Revised Items are Italicized.

Meeting Number: 3

Monday, February 14, 2022 at 9:30 A.m. - 1:00 P.m.

Live streamed

Please bring this General Committee Agenda to the Council meeting on February 23, 2022.

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron-Wendat, Anishnabeg, Seneca, Chippewa, and the current treaty holders Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE DECEMBER 7, 2021, JANUARY 7, 2022 AND JANUARY 31, 2022 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the December 7, 2021, January 17, 2022 and January 31, 2022 General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

COMMUNICATIONS

5.1

YORK REGION COMMUNICATIONS (13.4)

• 1. That the communication dated January 19, 2022 from York Region regarding Yonge North Subway Extension be received for information purposes; and, 
  2. That the communication dated February 11, 2022 from York Region - Metrolinx regarding Yonge North Subway Extension be received for information purposes.

6.

PETITIONS

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

7.1

CONTRACT EXTENSION FOR WATER METER READING, BILLING SERVICES (7.5)

S. Manson, ext. 7514

• 1. That the report entitled "Contract Extension for Water Meter Reading & Billing Services " be received; and,
  2. That the contract for Water Meter Reading & Billing Services with Alectra Utilities be extended for up to an additional 3 years (January 1, 2022 to December 31, 2024) increasing from $1,553,680.00 to $1,600,290.67 inclusive of HST for 2022, a 3% escalation over the 2021 rate and 3% each year thereafter; and,
  3. That the Mayor and Clerk be authorized to execute a Shared Services Agreement extension agreement between the City and Alectra Utilities, in a form satisfactory to the City Solicitor; and,
  4. That the tender process be waived in accordance with Purchasing By-Law 2007-8 Part II, Section 11.1 (c) which states "when the extension of an existing contract would prove more cost effective or beneficial"; and Section 11.2 which states “Request for Tenders, Requests for Proposals and Requests for Quotations may not be required for goods and services to be provided by Utility Companies”; and,
  5. That the CAO be authorized to execute a Transition Agreement (or such other similar agreement, as required) between the City and Alectra Utilities, in a form satisfactory to the City Solicitor; and,
  6. That the CAO be authorized to enter into a Collaboration Agreement (or such other similar agreement, as required) between the City and any or all of the Cities of Hamilton, Guelph and Vaughan in a form satisfactory to the City Solicitor; and,
  7. That Council approve a new 2022 Capital Budget for the initial phase of the Water Billing Transition Project including the hiring of an external consultant in the amount $200,000 to be funded from the Waterworks Reserve; and further,
  8. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.2

STAFF AWARDED CONTRACTS FOR THE MONTHS OF NOVEMBER AND DECEMBER 2021 (7.12)

A. Moore, ext. 4711

• 1. That the report entitled “Staff Awarded Contracts for the Months of November & December 2021” be received; and,
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

      

7.3

MINUTES OF THE APRIL 14, MAY 12, JUNE 16, JULY 14, AUGUST 11, SEPTEMBER 15, OCTOBER 13, NOVEMBER 10, AND DECEMBER 8, 2021 UNIONVILLE BUSINESS IMPROVEMENT AREA (16.0)

• 1. That the minutes of the April 14, May 12, June 16, July 14, August 11, September 15, October 13, November 10, and December 8, 2021 Unionville Business Improvement Area meeting be received for information purposes.

8.

CONSENT REPORTS - COMMUNITY SERVICES ISSUES

8.1

MUTUAL AID AND ASSISTANCE AGREEMENT FOR ONTARIO WATER WASTEWATER AGENCY RESPONSE NETWORK (OnWARN) (5.7)

V. Feng, ext. 2737

• 1. 1. That the report titled “Mutual Aid and Assistance Agreement for Ontario Water/Wastewater Agency Response Network (OnWARN)” be received; and,
     2. That the Director of Environmental Services be authorized to execute a Memorandum of Understanding (“Agreement”) to participate in the Ontario Water/Wastewater Agency Response Network (“OnWARN”) program, provided the form of the agreement is satisfactory to the Commissioner of Community Services and the City Solicitor; and,
     3. That any expenditures by the Environmental Services Department in connection with responding to or requesting emergency aid and assistance pursuant to the Agreement adhere to the Expenditure Control Policy and the Purchasing Bylaw 2017-8; and, 
     4. That the Director of Environmental Services be authorized to act as “Authorized Official” under the Agreement and to carry out the responsibilities of the Authorized Official as described in the Agreement, including the following:
        1. To decide whether to respond to requests for assistance from other requesting member participants of OnWARN;
        2. To respond to requests for assistance from other requesting member participants of OnWARN;
        3. To determine the extent of aid or assistance to be provided to requesting member participants of OnWARN;
        4. To request assistance from participating members of OnWARN if required; and
        5. To withdraw from the OnWARN at his or her sole discretion; and,
        6. That the Director of Environmental Services be authorized to administer the City’s participation in OnWARN; and further,
     5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

REGULAR REPORTS - FINANCE & ADMINISTRATIVE ISSUES

9.1

MINUTES AND NOTES OF THE JUNE 16, 2021 WASTE DIVERSION COMMITTEE (16.0)

Note: Committee has the option to endorse, amend, refer to staff, or receive for information the following recommendation from the June 16, 2021 Waste Diversion Committee meeting:

"That the Waste Diversion Committee request that Council update the composition of the Waste Diversion Committee to include a representative from the Environmental Advisory Committee."

• 1. That the minutes and notes of the June 16, 2021 Waste Diversion Committee meeting be received for information purposes. 

9.2

MINUTES AND NOTES OF THE OCTOBER 28, 2021 AND NOVEMBER 25, 2021 ENVIRONMENTAL ADVISORY COMMITTEE (16.0)

Note: Committee has the option to endorse, amend, refer to staff, or receive for information the following recommendation from the October 28, 2021 and November 25, 2021 Environmental Advisory Committee meeting:

"That the Markham Environmental Advisory Committee (MEAC) recommend to Markham Council that it review and consider endorsing the implementation of an underground waste management system for new developments with over 500 units."

• 1. That the minutes and notes of the October 28 and November 25, 2021 Environmental Advisory Committee be received for information purposes.

10.

MOTIONS

11.

NOTICES OF MOTION

12.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

13.

ANNOUNCEMENTS

14.

ADJOURNMENT