Development Services Committee Meeting Minutes

Meeting Number: 8
-
Live streamed
Roll Call
  • Mayor Frank Scarpitti
  • Deputy Mayor Michael Chan
  • Regional Councillor Jim Jones
  • Regional Councillor Joe Li
  • Regional Councillor Alan Ho
  • Councillor Keith Irish
  • Councillor Ritch Lau
  • Councillor Reid McAlpine
  • Councillor Karen Rea
  • Councillor Andrew Keyes
  • Councillor Amanda Collucci
  • Councillor Isa Lee
Staff
  • Andy Taylor, Chief Administrative Officer
  • Arvin Prasad, Commissioner, Development Services
  • Trinela Cane, Commissioner, Corporate Services
  • Morgan Jones, Commissioner, Community Services
  • Claudia Storto, City Solicitor and Director of Human Resources
  • Joseph Silva, Treasurer
  • Chris Nearing, Fire Chief
  • Giulio Cescato, Director, Planning & Urban Design
  • Stephanie DiPerna, Director, Building Standards
  • Rick Cefaratti, Senior Planner, West District
  • Duran Wedderburn, Manager, Policy
  • Lily-Ann D’Souza, Senior Planner
  • Emil Bautista, Technology Support Specialist II
  • Hristina Giantsopoulos, Election & Committee Coordinator
  • Anushrut Bharadwaj, Assistant to Council & Committee
  • Audrey Farias, Manager, Planning and Urban Design

Alternate formats for this document are available upon request


INDIGENOUS LAND ACKNOWLEDGEMENT


We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron- Wendat, Anishnabeg, Seneca, Chippewa, and the Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

The Development Services meeting convened 9:15 AM.  Mayor Scarpitti called the meeting to order and chaired the Staff Service Awards.  Regional Councillor Jim Jones arrived at 9:30 and presided as Chair for all remaining items on the agenda. 

Mayor Scarpitti acknowledged Arvin Prasad, Commissioner, Development Services, for his contributions over the last seven years to the City and on behalf of Markham City Council offered him best wishes in his new role and future endeavours.  

Chair Jones congratulated Mr. Prasad on his career accomplishments and wished him well in his new role.   

Mayor Scarpitti acknowledged staff for their contributions that led to a successful Unionville Festival this past weekend. 

The Committee recessed for lunch at 12:03 PM and reconvened at 1:09 PM.

There were no disclosures of pecuniary interest. 

  • Moved byCouncillor Karen Rea
    Seconded byCouncillor Keith Irish
    1. That the minutes of the Special Development Services Committee meetings held on April 14 and April 22, 2025, be confirmed.
    Carried
  • Moved byCouncillor Karen Rea
    Seconded byCouncillor Keith Irish
    1. That the minutes of the Development Services Committee meeting held on April 8 and May 13, 2025, be confirmed.
    Carried

Mayor Scarpitti, Andy Taylor, Chief Administrative Officer, Claudia Storto, City Solicitor, Morgan Jones, Commissioner of Community Services, Trinela Cane, Commissioner, Corporate Services, and Arvin Prasad, Commissioner, Development Services, recognized the following staff members who have achieved service milestones and thanked them for their years of service.  The City's new hires, transfers and retirees were also acknowledged.

Chief Administrative Office - Fire & Emergency Services

Wayne Hoover, Captain, Fire & Emergency Services, 25 years
Chad Kearns, Firefighter, Fire & Emergency Services, 25 years
Alex Pompilio, Battalion Chief, Fire & Emergency Services, 25 years
Shane Harrison, Firefighter, Fire & Emergency Services, 25 years
Colin Quinn, Battalion Chief, Fire & Emergency Services, 25 years
Brian Snooks, Battalion Chief, Fire & Emergency Services, 25 years
Chris Tamaya, Firefighter, Fire & Emergency Services, 25 years

Community Services Commission

Dean McDermid, Supervisor, Parks Operations, Operations, 20 years
Stephen Plese, Sweeper Operator, Operations, 15 years
James Taylor, Waterworks Operator II, Environmental Services, 10 years
Adam Fairclough, Sign Maintenance, Operations, 5 years
Leo Galang, Maintenance Assistant, Recreation Services. 25 years
Eric Ho, Co-ord  Business Systems & Budgeting, Recreation Services, 10 years

Development Services Commission

Gary Restoule, Maintenance Assistant, Culture, Economic Growth, Culture & Entrepreneurship, 20 years
Karl Sitta, Building Inspector II, Building Standards, 25 years

There were deputations in relation to item 9.1.  Please refer to the item for details.

  • Moved byCouncillor Andrew Keyes
    Seconded byCouncillor Amanda Collucci
    1. That the written submissions from Qiang Fa Liang, Steven Langenhuizen, and Katie Pandey (Weston Consulting), Wilson Zhang, Dennis J. Condos, Haiwei Wu, Jim Levac (GSAI), Kate Cooper (Bousfields Inc.), Leigh McGrath (Urban Strategies Inc.), Lincoln Lo (MGP), Markville Community Association, Michelle Cai, Unionville Residents Association, Shunyan Cai, and John Hurlburt Holdings Limited, be received. 
    Carried

(LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY OR LOCAL BOARD;) [MUNICIPAL ACT, 2001, SECTION 239 (2) (e)] (10.3, 10.5)

  • Moved byCouncillor Keith Irish
    Seconded byCouncillor Ritch Lau
    1. That the written submissions from Edith Kangas, John Lai, Kevin (Changzhu) Yang, Cynthia Liu, James Liu, Michael Ni, Bonnie, Man Yee Chan, Hao Fan, Sharron Luo, Chi and Stephanie Le, Fan Zhang, Cindy Hui Dong, Jack Yufeng Luan, Alireza Mokhtari, Saleh Jaleel, Yasmine Dossal & Neda Jaleel, Yan, Helena, Liling Xiang, Peter Yuan, Kathy Na, Isabel Shin, Ruth Liu, Alice Wang, Amen Seyedi, Catherine Gu, Cathy and Habib Haghighat, Chak Hong (Jason) Lei, David Kwechansky, Eileen Macfarlane, Iskander Boulos, Ivy Shao, Jack Windom, Joe and Mary Luk, Johnny Ren, Jordan Gould, Judith Amoils, Junjun Zhang, Leila Rahimi, Lenard Kotylo, Linda Theodoris, Ling Li, Marc Salsky, Max Kaufman, Meezan Kotylo, Michael Yip Lee,  Owen Symington, Pam Sabounji, Peng Li, Richard Chung, Ruth Bloom, Shari Kaufman, Shelli King, Sherry Pickett, Susie Zhang, Ted Wu, Trevor Paine, Vartan Kasbarian, Vaz Qazi, Vera Lu, Yi Feng, Yogesh Desai, Zhilan Xue, Sunny Zhang, and Jordan Gould be, be received. 
    Carried

There were no petitions.

THE MAIN STREET UNIONVILLE RECONSTRUCTION PROJECT AND THE VICTORIA SQUARE BOULEVARD RECONSTRUCTION PROJECT (PHASE 1) (10.0)

  • Moved byCouncillor Ritch Lau
    Seconded byCouncillor Reid McAlpine
    1. That the report entitled “039-T-24 and 022-R-19 - Agreements with Property Owners for Construction and Funding of Services Relating to the Main Street Unionville Reconstruction Project and the Victoria Square Boulevard Reconstruction Project (Phase 1)” be received; and,
    2. That the Mayor and Clerk be authorized to execute agreements with property owners for the construction and funding of the Services approved by the Director of Engineering within the construction limits of Main Street Unionville Reconstruction Project and the Victoria Square Boulevard Reconstruction Project (Phase 1), provided the form of such agreements are satisfactory to the City Solicitor and the Commissioner of Development Services; and,
    3. That the construction of the Services described in such agreements be included in the City’s construction contracts for the Main Street Unionville Reconstruction Project and the Victoria Square Boulevard Reconstruction Project (Phase 1); and further,
    4. That staff be authorized and directed to do all things necessary to give effect to this resolution.

     

    Carried

Arvin Prasad, Commissioner, Development Services provided introductory remarks and introduced Frank Marzo, Manager of Municipal Planning, WSP Canada Inc., who presented an overview of the final Markville Secondary Plan Study and planned next steps in this development.

The Committee heard the following deputations:

Carol Wilson, expressed concerns with additional population, traffic and road safety in the planned development.  Ms. Wilson also inquired on the methods used to study the development impacts on the community.

Leigh McGrath, of Urban Strategies, represented the group that owns land at 8651 McCowan Road and expressed concerns with flexibility of connectivity to the main and local roads.  He suggested that there be reduced height and less density in the area.  

The Committee thanked staff and the consultant for the presentation and noted that the presentation does not align with the settlement that was reached with Markville Mall.  Giulio Cescato, Director, Planning and Urban Design. acknowledged that due to timing, the presentation did not reflect the settlement details and that the upcoming draft policies will align with the OPA approved by Council.    

Staff and the consultant advised that there was a comprehensive traffic study conducted and that there are several significant improvements in the area.  Staff further advised that the completed traffic study report is expected in the fall of 2025.

The Committee suggested that there be consideration for businesses in the business park areas and that there be a public meeting planned to review the changes and their potential impacts. The Committee directed staff to plan a special meeting or workshop on this report before coming back to a future Development Services Committee Meeting.   

  • Moved byCouncillor Karen Rea
    Seconded byCouncillor Reid McAlpine
    1. That the report and presentation dated June 10, 2025, and entitled “Markville Secondary Plan Study – Draft Final Study Report” be received; and,
    2. That the recommendations and policy directions in the “Markville Secondary Plan Study – Draft Final Study Report”, attached as Appendix “A”, inform the preparation of the draft Markville Secondary Plan policies by staff; and,
    3. That staff be directed to schedule a statutory public meeting targeting Q4 2025 to consider the draft Markville Secondary Plan policies; and, 
    4. That the deputations from Carol Wilson and Leigh Mc Grath be received; and further,
    5. That staff be authorized and directed to do all things necessary to give effect to this resolution.
    Carried

Arvin Prasad, Commissioner, Development Services, advised that at this time, staff are anticipating that the City will exceed the 1640 new unit target by the end of 2026.  He introduced Aurey Farais, Manager, Planning and Urban Design, who presented, the key milestones, timelines, and City commitments related to this initiative. Ms. Farias also provided an update on the first annual report outlining the City of Markham's achievement in the first year which included 500 affordable housing units through partnerships and that the City was in receipt of the second tranche of funding.

  • Moved byMayor Frank Scarpitti
    Seconded byCouncillor Karen Rea
    1. That the report dated June 10, 2025 entitled “CMHC Housing Accelerator Fund Update” be received; and further,
    2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
    Carried
  • Moved byCouncillor Keith Irish
    Seconded byCouncillor Andrew Keyes
    1. That the interim report titled, “INTERIM REPORT, Bayview John Community Engagement Visioning Working Sessions, Thornhill (Ward 1)”, be received; and further,
    2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
    Carried
  • Moved byCouncillor Andrew Keyes
    Seconded byCouncillor Isa Lee
    1. That the June 10, 2025 report titled 'Recommendation Report, Capital Budget Request for Developer Build Strata Park at 1297 and 1307 Castlemore Avenue' be received; and,
    2. That a new 2025 Capital Budget for Developer Build Strata Park be established and funded from Development Charges (Parks Development Reserve) in the amount of $744,935 inclusive of HST impact @1.76% and internal charges; and further,
    3. That staff be authorized and directed to do all things necessary to give effect to this resolution.
    Carried

Staff indicated that they will submit comments on Bill 17 to the Province and hope to engage in discussions on the utilization of a proposed utility model to construct water and wastewater services.  

The Committee requested clarification provided on where the responsibility of new infrastructure will lie, the structure of water and sewers, the impact of any shift of new home developments to pay for infrastructure.   

  • Moved byMayor Frank Scarpitti
    Seconded byCouncillor Reid McAlpine

    1. That the report dated June 10, 2025, titled " Comments on the Protect Ontario by Building Faster and Smarter Act (Bill 17)" be received; and,

    2. That this report be forwarded to the Minister of Municipal Affairs and Housing, Minister of Infrastructure, and Minister of Transportation as the City of Markham’s comments on Bill 17; and,

    Amendment to the Building Transit Faster Act, 2020

    3. That the Province establish a formal process for consultation and coordination with municipalities in the development of provincial transit projects and the management of construction activities including traffic management plans; and,

    4. That the Province work collaboratively with the City to monitor local impacts, provide regular project updates, and ensure timely notification to affected stakeholders and the public; and,

    Amendments to the Planning Act

    5. That the Province require formal municipal consultation to demonstrate that local transportation policies and plans are considered and aligned before issuing MZOs or imposing conditions that may adversely impact transportation systems; and,

    6. That the Province clarify and provide further guidance on how MZO conditions will be cleared, to whose satisfaction, and provide a specific list of the items that can be conditioned; and, 

    7. That the Province ensure school sites are not located in areas that are not appropriate for sensitive land uses; and,

    Proposed Regulations – Complete Applications 


    8. That Council not support regulations that would limit the scope, type or number of studies that may be required as part of a complete application and instead provide guidance to municipalities to facilitate consistency across the Province; and,

    9. That if the Province proceeds, at a minimum sun/shadow and wind impact studies should be required as a part of Zoning Bylaw Amendment and Site Plan Control Applications; and,

    10. That the Province partner with Ontario municipalities and practitioners on common practices and criteria for urban design studies to ensure consistency across all jurisdictions; and,

    11. That the Province provide more details on the process and requirements for certifying professionals for which municipalities would be required to accept studies; and,

    Proposed Regulation As-of-right Variations from Setback Requirements


    12. That Council not support changes to the Planning Act to enable the Minister of Municipal Affairs and Housing to permit variations from the zoning by-law within a prescribed percentage; and,

    13. That the Province limit the applicability of the proposed legislation to existing development with reduced zoning setbacks and legal non-conforming uses; and,

    Amendments to Transit Oriented Communities Act


    14. That Council is generally supportive of the proposed changes where the implementation of Transit Oriented Communities aligns with the local municipal visions or plans are developed in consultation with the municipality to ensure local priorities are protected; and,

    Building Code - Eliminate Secondary Approvals for Innovative Construction Materials


    15. That Council support all proposed changes to streamline Ministers’ rulings process for construction products; and,

    16. That Council not support Building Code research efforts geared towards single unit four storey townhouses as these units are not affordable and only generate one dwelling unit. The Province should dedicate Building Code research resources to more affordable housing solutions; and,

    Amendments to Ministry of Infrastructure Act and Metrolinx Act


    17. That Council support all opportunities for municipal data tracking across the Province, where data collection is automated through open data; and,

     Proposed Changes to the Development Charges Act


    18. That Council not support the proposed change to exempt long term care homes; if the Province proceeds to institute this change, the City will be amenable if the exemption applies only to non-profit developments; and,

    19. That Council not support the payment of development charges at occupancy; if the Province proceeds to institute this change, the City would be amenable if interest is levied to the date of occupancy and  security can be obtained for the outstanding amounts; and,

    20. That Council support the changes to the application of the development charge rate freeze, where collection is based on the lower of the frozen development charge amount plus interest or, the amount calculated using the prevailing rate; and,

    21. That Council support the streamlined process for selected development charge by-law amendments, which eliminates the requirement to prepare a Development Charges Background Study if the amendment is to reduce the development charge rates; and,

    Proposed Development Charge changes through Regulation


    22. That Council request the City be invited to participate in the discussions on the proposed regulatory changes, inclusive of those related to the determination of eligible capital costs which may focus on the inclusion/exclusion of land, and the methodology for determining benefit to existing; and,

    23. That Council support the need for more development and streamlined processes, but not support any changes to the development charge regime that will move growth related costs away from developers and onto existing residents and businesses in any significant way; and,

    Other Proposed Cost Recovery Changes


    24. That Council request the City be invited to participate in discussions on the utilization of a proposed utility model to construct water and wastewater services; and further, 

    25. That staff be authorized and directed to do all the things necessary to give effect to this resolution. 

    Carried
  • Moved byCouncillor Karen Rea
    Seconded byCouncillor Reid McAlpine

    1. That the June 10, 2025, Staff report, titled “Commercial Façade Improvement Grant Program - 2025”, be received; and,

    2. That Council supports financial assistance representing $15,000.00 in grant assistance for: 

    1.  Paint Removal from the bricks of 4592 Hwy. 7 E. in Unionville and the re-conditioning of the original wooden window frames subject to the owner obtaining a Minor Heritage Permit for the proposed work;

    3. That the eligibility requirements of the Commercial Façade Improvement Grant Program be revised to require Façade Easement Agreements for grants of more than $7,500 instead of $5,000; and,

    4. That the Commercial Façade Improvement Grant Program be revised to make designated historic places of worship eligible for grant funding instead of requiring them to apply to the City’s Designated Heritage Property Grant Program and that the program be renamed the Commercial Façade and Historic Places of Worship Grant Program; and,

    5. That the 2025 grants be funded through the Commercial Façade Improvement Grant Program Fund, Account 620-101-5699-25011; and further,

    6. That staff be authorized and directed to do all things necessary to give effect to this resolution. 

     

    Carried
  • Moved byCouncillor Karen Rea
    Seconded byCouncillor Reid McAlpine

    1. That the June 10, 2025, report titled, “Designated Heritage Property Grant Applications 2025”, be received; and,

    2. That Designated Heritage Property Grants for 2025 be approved in the amounts noted for the following properties, totaling $54,020.00, provided that the applicants comply with eligibility requirements of the program: 

    a.    357 Main St. N., Markham Village: up to $5,000.00, for the painting of the house in historic original colours and installation of historically authentic wooden front entrance door; 
    b.    7707 Yonge St., Thornhill: up to $5,000.00 for the installation of historically authentic 2nd storey windows facing Yonge St.; 
    c.    218 Main St., Unionville: up to $2,000.00 for the painting of the steeple and bellcote louvres in historic original colours;  
    d.    6 Alexander Hunter Place, Markham Heritage Estates: up to $7,500.00 for the installation of a cedar shingle roof; 
    e.    3 David Gohn Circle, Markham Heritage Estates: up to $7,500.00 for the installation of a cedar shingle roof; 
    f.    1 Heritage Corners Lane, Markham Heritage Estates: up to $5,000.00 for the production and installation of historically authentic louvred shutters; 
    g.    12 Wismer Place, Markham Heritage Estates: up to $7,500.00 for the installation of a cedar shingle roof; 
    h.    1 Kalvinster Drive, Cornell: up to $4,520.00 for the reconstruction of brick gable-end chimneys; 
    i.    99 Thoroughbred Way, Markham: up to $5,000.00 for the repair and restoration of the historic wooden clapboard siding; 
    j.    10720 Victoria Square Blvd., Victoria Square: up to $5,000.00 for the repair of historic brickwork; and,

    3. That the grant request for 49 Church Street not be funded due to the proposed work and application not meeting the eligibility requirements of the program; and,

    4. That the grants be funded through the Designated Heritage Property Grant Project Fund, Account 620-101-5699-25010 ($60,000.00 available for 2025) and further,

    5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.


     

    Carried

10.

 

There were no motions.

There were no notices of motion.

Councillor Rea raised an item of new business in relation to Hostile Vehicle Management.

  • Moved byCouncillor Karen Rea
    Seconded byCouncillor Amanda Collucci

    That the new item in relation to Hostile Vehicle Mitigation be added to the agenda.

    Carried by a Two Thirds Vote
  • Whereas the City of Markham is committed to the safety and security of all residents and visitors attending public events; and,

    Whereas the implementation of Hostile Vehicle Mitigation (HVM) measures has become a requirement for large-scale events to ensure public safety; and,

    Whereas the cost of these safety measures will place a large financial burden on volunteer-led and non-profit festival organizers; and,

    Now therefore be it resolved:

    1. That City staff be directed to work in partnership with the organizers of Markham’s four major festivals to coordinate and implement Hostile Vehicle Mitigation (HVM) measures; and,
    2. That the City of Markham cover the costs associated with the deployment of HVM equipment (e.g., dump trucks, snowplows, concrete barriers) required as part of the approved road closure and safety plan for each festival; and further,
    3. That staff be authorized and directed to do all things necessary to give effect to this resolution.

     

  • Moved byMayor Frank Scarpitti
    Seconded byCouncillor Karen Rea
    1. That this item be added to the confidential agenda; and,
    2. That the Development Services Committee resolve into confidential session in accordance with the Municipal Act section 239 (2)(a) the security of the property of the municipality, to address this item.
    Carried

There were no announcements.

  • Moved byCouncillor Amanda Collucci
    Seconded byCouncillor Isa Lee

    That, in accordance with Section 239 (2) of the Municipal Act, Development Services Committee resolve into a confidential session to discuss the following matters:

    Carried

14.1
DEVELOPMENT AND POLICY MATTERS

 

14.1.1
DEVELOPMENT SERVICES COMMITTEE MINUTES - APRIL 8 AND MAY 13, 2025  (10.0) [MUNICIPAL ACT, 2001, Section 239 (2) (e)] 

 

The Committee confirmed the confidential minutes of April 8, and May 13, 2025.

14.1.2
REQUEST FOR DIRECTION - ONTARIO LAND TRIBUNAL APPEAL FOR MINOR VARIANCE AT 59 LEE AVENUE (WARD 8) (8.0)

 

(LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY OR LOCAL BOARD;) [MUNICIPAL ACT, 2001, SECTION 239 (2) (e)]

The Committee consented to place this item on the June 24, Confidential Council Meeting Agenda for consideration.

14.1.3
UPDATE REQUEST FOR DIRECTION - ONTARIO LAND TRIBUNAL APPEALS RE: NEW COMPREHENSIVE ZONING BY-LAW (8.0)

 

(LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY OR LOCAL BOARD;) [MUNICIPAL ACT, 2001, SECTION 239 (2) (e)]

The Committee consented to place this item on the June 24, 2025, Confidential Council Meeting Agenda for consideration.

14.1.4
OLT APPEAL BY PRIMONT HOMES (LESLIE/JOHN) INC., OF THE OFFICIAL PLAN AND ZONING BY-LAW AMENDMENT APPLICATIONS AT 2300 JOHN STREET (WARD 1)

 

(LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY OR LOCAL BOARD;) [MUNICIPAL ACT, 2001, SECTION 239 (2) (e)] (10.3, 10.5)

The Committee consented to place this item on the June 24, 2025, Confidential Council Meeting Agenda for consideration.

14.1.5
HOSTILE VEHICLE MITIGATION AT CITY EVENTS

 

UPDATE AND REQUEST FOR DIRECTION - HOSTILE VEHICLE MITIGATION AT CITY EVENTS (SECURITY OF PROPERTY;) [MUNICIPAL ACT, 2001, SECTION 239 (2) (a)]:

The Development Services Committee meeting adjourned at 3:43 PM from confidential session and did not report out on any matter. 

 

  • Moved byCouncillor Amanda Collucci
    Seconded byMayor Frank Scarpitti

    That the Development Services Committee meeting adjourn from confidential session and not report out on any matter. 

    Carried
No Item Selected