GENERAL COMMITTEE
2008-09-08
Meeting
No. 16
Finance & Administrative
Issues Community
Services Issues
Chair: Councillor
J. Virgilio Chair:
Councillor
A. Chiu
Chair, Budget Sub-Ctte: Councillor D. Horchik Environment & Sustainability Issues
Chair: IT Sub-Ctte: Reg. Councillor J. Jones Chair: Councillor
E. Shapero
Chair:
Grants Sub-Ctte: Councillor V. Burke
Attendance
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J. Livey, Chief
Administrative Officer
C. Conrad, Town
Solicitor
A. Taylor,
Commissioner of Corporate Services
B. Liebrecz,
Commissioner of Community & Fires Services
B. Cribbett,
Treasurer
J. Lustig, Director
of Financial and Client Services
P. Loukes, Director,
Operations
S. Laing, Director,
Human Resources
D. Pearce, Real
Property Manager
J. Klaus, General
Manager, Waterworks
R. Raman, Sr.
Manager Expenditure Control & Purchasing
A. Moore, Manager of
Purchasing
Judy Kee, Committee
Clerk
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The General Committee convened at the hour of 9:00 a.m. with Councillor
J. Virgilio in the Chair.
DISCLOSURE OF INTEREST
None disclosed.
1. UNESCO COALITION AGAINST
RACISM AND DISCRIMINATION
(16.0)
Minutes
Mr. Jobson Easow, Chair, and Mr. Vilvan
Gunasingham, Committee Member, Markham Race Relations Committee, were in
attendance and gave a presentation recommending that Council join UNESCO’s
Coalition of Municipalities Against Racism and Discrimination.
Moved by Regional Councillor T. Wong
Seconded by Councillor L. Kanapathi
That
the presentation given by Mr. Jobson Easow, Chair and Mr. Vilvan Gunasingham,
Committee Member, Markham Race Relations Committee regarding the UNESCO Coalition
Against Racism and Discrimination be received;
And that the following resolution from the
June 2, 2008 Markham Race Relations Committee minutes be received and referred
back to staff for report to determine
the commitment and resources required:
“That
the Town of Markham join the UNESCO’s Coalition Against Racism and Discrimination”.
CARRIED
2. MINUTES OF
THE JUNE 23, 2008
GENERAL COMMITTEE (16.0)
Minutes
Moved by Regional Councillor J. Jones
Seconded by Councillor E. Shapero
That the minutes of the June 23, 2008
General Committee be received.
CARRIED
3. MINUTES OF THE MAY
26, 2008
MARKHAM PUBLIC LIBRARY BOARD (16.0)
Minutes
Moved by Regional Councillor J. Jones
Seconded by Councillor E. Shapero
That the minutes of the May 26, 2008
Markham Public Library Board be received.
CARRIED
4. MINUTES OF THE JUNE
2, 2008
MARKHAM RACE RELATIONS COMMITTEE (16.0)
Minutes
Moved by Regional Councillor J. Jones
Seconded by Councillor E. Shapero
That the minutes
of the June 2, 2008 Markham Race Relation Committee be received; and,
CARRIED
5. MINUTES OF THE JUNE
16, 2008
BOARD OF THE VARLEY MCKAY ART FOUNDATION
OF MARKHAM (16.0)
Minutes
Policy
Moved by Regional Councillor J. Jones
Seconded by Councillor E. Shapero
That the minutes
of the June 16, 2008 Board of the Varley McKay Art Foundation of Markham be
received; and,
That the following
resolution from the June 16, 2008 Board of the Varley McKay Art Foundation of
Markham Minutes be adopted:
“That the Board
of Directors approve the Policy with Respect to Donations and Income Tax
Receipts”.
CARRIED
6. MINUTES OF THE APRIL
28, MAY 26, JUNE 16,
AND JUNE 23, 2008 CANADA DAY COMMITTEE (16.0)
April
May June
16 June
23
Moved by Regional Councillor J. Jones
Seconded by Councillor E. Shapero
That the minutes
of the April 28, May 26, June 16, and June 23, 2008 Canada Day Committee be
received.
CARRIED
7. MINUTES OF THE JUNE
10, 2008
PARKING ADVISORY COMMITTEE (16.0)
Minutes
Moved by Regional Councillor J. Jones
Seconded by Councillor E. Shapero
That the Minutes
of the June 10, 2008 Parking Advisory Committee be received.
CARRIED
8. MINUTES OF THE JULY
18, 2008
E3 COUNCIL STEERING COMMITTEE (16.0)
Minutes
Moved by Regional Councillor J. Jones
Seconded by Councillor E. Shapero
That the Minutes
of the July 18, 2008 E3 Council Steering Committee be received.
CARRIED
9. MINUTES OF THE JUNE
19, 2008
MARKHAM ENVIRONMENTAL ADVISORY COMMITTEE (16.0)
Minutes
Moved by Regional Councillor J. Jones
Seconded by Councillor E. Shapero
That the Minutes
of the June 19, 2008 Markham Environmental Advisory Committee be received.
CARRIED
10. APPOINTMENTS AND
RESIGNATIONS TOt
ADVISORY COMMITTEES 2008 (16.24)
Moved by Regional Councillor J. Jones
Seconded by Councillor E. Shapero
Animal Care Committee
That the Terms of Reference for the Animal
Care Committee be amended to read as follows:
Composition
- The Animal Care Committee shall be comprised of the following:
- up to ten (10) members of the public (currently 4; 6 are being
added)
- one (1) member of Council
- up to four (4) representatives from local animal advocacy
groups
- Meetings and Location:
Meetings
are generally held once a month in the evening. Additional meetings will
be at the call of the Chair; and,
That the following persons be appointed to
the Animal Care Committee:
Barbara Newman - for the term expiring
November 30, 2009
Robert Newman - for the term expiring
November 30, 2009
Andrea Sim - for the term expiring November
30, 2010
Caroline Lane - for the term expiring
November 30, 2011
Charlene Crawford - for the term expiring
November 30, 2011
Janet Andrews - for the term expiring
November 30, 2011
Cycling and Pedestrian Advisory
Committee
That the recommendation of the Markham
Environmental Advisory Committee to appoint Mr. Christopher Sauer as MEAC's
representative to the Cycling and Pedestrian Advisory Committee for the term
ending November 30, 2010 be confirmed; and,
That Ms. Sandra McEleney be appointed to
the Cycling and Pedestrian Advisory Committee for the term ending November 30,
2010; and,
Markham Public Art Advisory Committee
That the resignation of Mr. Paul Leonidis
from the Markham Public Art Advisory Committee be accepted with regret, and a
letter of appreciation be forwarded; and,
That the following persons be appointed to the Markham
Public Art Advisory Committee for the term expiring November 30, 2011:
Stefania Pflugbeil
Salim Manji
Markham Race Relations Committee
That the resignation of Ms. Nisha Mehta
from the Markham Race Relations Committee be accepted with regret and a
letter of appreciation be forwarded; and,
Canada Day Committee
That the following persons be appointed to
the Canada Day Committee for the term ending November 30, 2009:
May Fung
Jaswant Dhanjal
CARRIED
11. STAFF AWARDED
CONTRACTS FOR THE MONTHS
OF JUNE TO JULY 2008 (7.12)
Report 1
Committee queried the award of the two multi-use
path projects on Major Mackenzie Drive, and Milne Park to two different
suppliers, and also raised questions regarding the carpet installation at the
Markham Theatre.
Moved by Councillor L. Kanapathi
Seconded by Councillor A. Chiu
That the report entitled “Staff Awarded
Contracts from the Months of June to July 2008” be received.
CARRIED
12. DEVELOPMENT CHARGE
BY-LAW REPEAL (7.11)
Report 1 2
Ms. Barb
Cribbett, Treasurer, distributed a memorandum recommending that the repeal
timeline for the twelve (12) Area Specific Development Charge By-laws be
changed to September 30, 2008 from the original recommendation of “with immediate
effect”.
Moved by
Regional Councillor J. Jones
Seconded by
Councillor A. Chiu
That the report entitled “Development
Charge By-law Repeal” dated August 18, 2008 be received, as amended; and,
That Council approve, effective September 30, 2008, the repeal of Area Specific
Development Charge By-law Number 2004-224 for Buttonville North – Area 3A; and,
That Council
approve, effective September 30, 2008,
the repeal of Area Specific Development Charge By-law Number 2004-229 for
Woodbine North – Area 12; and,
That Council
approve, effective September 30, 2008,
the repeal of Area Specific Development Charge By-law Number 2004-230 for
Shouldice – Area 21; and,
That Council
approve, effective September 30, 2008,
the repeal of Area Specific Development Charge By-law Number 2004-231 for Mount
Joy – Area 23; and,
That Council
approve, effective September 30, 2008,
the repeal of Area Specific Development Charge By-Law Number 2004-232 for
Cornell – Area 41; and,
That Council
approve, effective September 30, 2008,
the repeal of Area Specific Development Charge By-law number 2004-235 for
Markham Centre-Cox – Area 42B.1; and,
That Council
approve, effective September 30, 2008,
the repeal of Area Specific Development Charge By-law Number 2004-237 for
Markham Centre-IBM – Area 42B.3; and,
That Council
approve, effective September 30, 2008,
the repeal of Area Specific Development Charge By-law Number 2004-240 for
Markham Centre-Remington – Area 42B.7; and,
That Council
approve, effective September 30, 2008,
the repeal of Area Specific Development Charge By-law Number 2004-243 for
Greensborough – Area 43; and,
That Council
approve, effective September 30, 2008,
the repeal of Area Specific Development Charge By-law Number 2004-244 for Box
Grove – Area 44B; and,
That Council
approve, effective September 30, 2008,
the repeal of Area Specific Development Charge By-law Number 2004-246 for
Berczy – Area 45B; and,
That Council
approve, effective September 30, 2008,
the repeal of Area Specific development charge by-law Number 2004-248 for Angus
Glen – Area 47A; and further,
That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
13. 2008 MARKHAM SANTA
CLAUS PARADE (7.0 & 3.5.5)
Report
Mr. Joel Lustig, Director of Client and
Financial Services, provided additional information relating to the names of
the members representing the Rotary Club of Markham Sunrise. The finalized list of names of the Committee Membership
will be presented at the September 23, 2008 Council Meeting.
Members were advised that this Committee
will function as any other advisory committee, with Council and staff
involvement.
Moved by Mayor F. Scarpitti
Seconded by Councillor C. Moretti
That the report dated August 13, 2008 entitled “2008 Markham Santa Claus
Parade” be received; and,
That the Santa Claus Parade Committee of
Council be established for the 2008 Markham Santa Claus Parade; and further,
That the 2008
Markham Santa Claus Parade Committee of Council be comprised of the following
members; Ward 4 Councillor Carolina Moretti, Ward 5 Councillor John Webster, Anna
Rose (Manager, Community Relations), Bob Walter (Operations District Manager
East), Peter Cusimano (Rotary Club Past
President), Jim Sandiford (Rotary Club Treasurer), and Susan Peterson (Rotary
Club Member).
CARRIED
14. WATERWORKS SERVICE FEES (5.3)
Report 1 By-law
Mr. Jerry Klaus,
General Manager of Waterworks, gave a brief overview of the staff report.
In response to a
query of Committee, staff explained that the statement “cost-plus” is used for
the activities which could vary greatly in actual cost from customer to
customer due to many unknown factors which cannot be determined in advance of
the work. It therefore means the cost incurred
by Waterworks staff to perform the service plus overhead and applicable
taxes. Staff was requested to report
back in one year with details of the process and the status of the implementation
of the service fees.
Moved by Deputy
Mayor J. Heath
Seconded by Regional
Councillor T. Wong
That the Report
titled “Waterworks Service Fees”, dated August 1, 2008, be received; and,
That the proposed
fees outlined in Attachment ‘A’ for services provided by the Waterworks
Division be approved effective October 1, 2008; and,
That By-Law No.
2002-276 be amended to update the fees set under Community Services – Water
section of Schedule ‘A’, with fees outlined in Attachment ‘A’; and
That staff report back in one year on the process and
the status of the implementation of the service fees; and further
That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
15. AWARD OF TENDER 197-T-08 ARTICULATED
TRACTORS
AND FOUR WHEEL DRIVE COMPACT
TRACTORS (7.12.2)
Report
Moved by
Councillor A. Chiu
Seconded by
Regional Councillor G. Landon
That the report entitled “Award of Tender 197-T-08, Articulated Tractors & Four Wheel
Drive Compact Tractors” be received; and
That the contract for
Tender 197-T-08, Articulated Tractors & Four Wheel
Drive Compact Tractors be awarded to the lowest priced
qualified bidders, Hutchinson Farm Supply Inc. in the amount of $126,032.76 exclusive
of GST and Cubex Limited in the amount of $245,841.52 exclusive of GST; and
That the supply and
installation of optional pumps and valves for the articulated tractors be
awarded to Cubex Limited in the amount of $7,560.00 exclusive of GST; and
That an
amount of $12,960.00 exclusive of GST be established to cover the supply and
installation of AVL / GPS systems and Markhamizing costs; and
That the
cost of $392,394.00 for this contract be funded from the following sources; $235,236.00
from Development Charges Reserve Fund, $26,137.00 from the Capital Contingency
account and $131,021.00 from the Life Cycle Reserve fund; and
That a new 2008 capital budget account be
established for the acquisition of these assets; and
That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
16. ONTARIO MINISTRY OF FINANCE
BACKGROUNDER: THE INVESTING IN
ONTARIO ACT (13.2.1)
Communications
Members had before
them correspondence regarding the “Investing in Ontario Act, 2008”, which will
provide all municipalities in Ontario with funding on a per-capital basis to be
used for any municipal capital expenditure.
Ms. Barb Cribbett, Treasurer, gave a presentation on grants received for
2008, and provided a list of potential projects for the new grant funding.
Staff recommended that
the new grant funding not be used for projects funded by development charges,
and that it also not be used for projects that would be eligible for Gas Tax
Funding. In response to a query of
Committee, staff explained the funding formula and Members were advised that
staff will continue to seek clarification regarding the qualifying criteria
from the Province.
Members discussed the
list of potential projects, and requested that the following projects also be
considered:
- expansion of Milliken and Thornhill
libraries
- Main Street South Markham (bridge)
- Varley Art Gallery expansion
- energy retrofits, or other renewable
energy initiatives
- completion of Rodick Road and Birchmount Road
extensions
- funding assistance to the Markham Arts
Council for future Arts Centre
- Markham Theatre
- sidewalk network
- local road network,
- intersection improvements, including right
hand turn lanes and signalization
- future Markham District Energy connections
Staff was requested to
prepare a report on the status of the structure of bridges within the Town of
Markham, and also provide clarification on the development charge funding
available.
Moved by Mayor F.
Scarpitti
Seconded by Councillor
D. Horchik
That the Ontario
Ministry of Finance Backgrounder on the Investing in Ontario Act be received;
and
That the presentation by the Treasurer on the
Review of 2008 Grants and Potential Projects be received, and
That the matter be referred back to staff for
further review; and
That staff be requested to schedule another meeting
for Members of Council to further discuss potential projects.
CARRIED
17. QUALITY MANAGEMENT SYSTEM
DOCUMENTATION UPDATE (5.3)
Report 1 ( 5a 5b 7 8 9 10 11 13 14 16a 16c 17 18 19 flow
chart) 2
Moved by Councillor D. Horchik
Seconded by Councillor L. Kanapathi
That the report
titled “Quality Management System Documentation Update” be received; and,
That Council, as the Owner and Operating
Authority of Town of Markham’s Drinking Water System, endorse the following
System Level Documents (SLDs) for the Town’s Quality Management System in order
to be in compliance to the Drinking Water
Quality Management Standard:
- SLD 5a Control of Documents
- SLD 5b Control of Records
- SLD 7 Risk Assessment
- SLD 8 Risk Assessment
Outcomes
- SLD 9 Organizational
Structure, Roles, Responsibilities & Authorities
- SLD 10 Competencies
- SLD 11 Personnel Coverage
- SLD 13 Essential Supplies
and Services
- SLD 14 Review and Provision
of Infrastructure
- SLD 16a Sampling
- SLD 16b Testing
- SLD 16c Monitoring
- SLD 17 Calibration &
Maintenance of Measurement and Recording Equipment
- SLD 18 Emergency Management
- SLD 19 Internal Audits
That Council, as
the Owner and Operating Authority of Town of Markham’s Drinking Water System,
are informed about the document control process, and aware of how the control
documents are being controlled; and further,
That staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
18. APPOINTMENT OF
MEMBERS TO THE
MAYOR’S YOUTH TASK FORCE FOR
THE PERIOD OF SEPTEMBER 1, 2008 – JUNE 30, 2009 (16.21)
Report
Committee
expressed its appreciation to Mr. Jason Tsien, Community Resource Coordinator,
for his outstanding leadership and contributions to the Mayor’s Youth Task
Force, and also their participation in various Town events.
Moved by Regional
Councillor G. Landon
Seconded by
Councillor E. Shapero
That the
following appointments to the Mayor’s Youth Task Force be confirmed for the term
September 1, 2008 to June 30, 2009; and,
That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
LEGEND: R Returning
NAME SCHOOL GR.
MARKHAM R Vino Jeyapalan (CHAIR) High School 12
R Vijay Jeyapalan (CHAIR) High School 12
Jasper Wong
High School 12
R Rebecca Wang High School 12
Senthan Thirugnanasampanthan High School 9
RShanthiya
Baheerathan High School 12
Yaminee Charavanapavan Elementary School 8
UNIONVILLE R Yanbo Guo High
School 11
R Jesse Colautti High
School 12
Abby Paranthaman High School 9
R Maha Naqi High
School 10
R Joey Loi Elementary
School 9
Christine Hui Elementary School 8
R Lavania Hui High
School 9
Kevin Jen Elementary
School 8
Krrisha Gnanachchandran High School 10
Tommy Yen High
School 9
MILLIKEN R Janelle Valestero High
School 11
R Samantha Soto High
School 11
R Vetura Jeyandran High
School 12
R Gauri Gogna High
School 12
R Rimi Sambi High
School 11
Jeffery Duong High School 10
THORNHILL R Melissa Huang High
School 11
CARRIED
19. OUTDOOR FACILITY
ALLOCATION INFORMATION (6.4
& 6.5)
Report
Committee advised that a list will be
prepared, for the Council Meeting on September 23rd, of the
Councillors who will be sitting on this Working Committee.
Moved by Regional Councillor J. Jones
Seconded by Councillor C. Moretti
That the report
entitled “Outdoor Facility Allocation Information Report” be received as
information; and,
That a working
committee comprised of representatives of Council, staff and user groups be
formed to address:
-
Creation of a Sport Field
Allocation Policy
-
Development and use of
artificial turf fields in Markham
-
Development of future indoor
and outdoor facilities
-
Review of user fees
CARRIED
20. TAX EXEMPT ALLOWANCE (13.5.1)
Resolution
Moved by Councillor J. Virgilio
Seconded by Deputy Mayor J. Heath
That the June 10, 2008 Town of Caledon
Council resolution regarding tax exempt allowances be received.
CARRIED
21. REPLACEMENT OF
MUNCIPAL REPRESENTATIVE
FOR SOURCE PROTECTION COMMITTEES AS REQUIRED
BY THE CLEAN WATER ACT (13.4)
Letter
Moved by Councillor E. Shapero
Seconded by Deputy Mayor J. Heath
That the letter dated March 27, 2008 from
York Region regarding municipal representation on the Source Protection
Committees be received; and,
That the Regional Municipality of York’s
appointment of Neil Garbe, and Erin Mahoney as the Municipal Representatives to
the Credit Valley, Toronto Region and Central Lake Ontario Region Source
Protection Committee, and the Georgian Bay-Lake Simcoe Source Protection
Committee be endorsed.
CARRIED
22. CONTINUITY OF
DECISION MAKING: A TOOLKIT
FOR MUNICIPALITIES (13.2.1)
Letter
Moved by Councillor J. Virgilio
Seconded by Deputy Mayor J. Heath
That the letter dated June 30, 2008 from
the Province containing a copy of “Continuity of Decision Making: A Toolkit for
Municipalities” be received.
CARRIED
23. ANTI-WHISTLING POLICY
FOR TRAINS AT
ROAD/RAIL CROSSINGS (13.4)
Letter
Members were
advised that staff will be preparing a report for General Committee’s
consideration prior to year-end with respect to a Markham anti-whistling by-law
for railway crossings on Regional roads.
Moved by
Councillor J. Webster
Seconded by
Councillor C. Moretti
That the
letter dated June 25, 2008 from York Region regarding a new Anti-Whistling
Warrant Criteria Policy adopted on June 19, 2008 by Regional Council be
received.
CARRIED
24. THE COSMETIC PESTICIDES BAN ACT (13.5.2)
Letter
Committee was advised that Bill 64, An Act
to amend the Pesticides Act to prohibit the use and sale of pesticides that may
be used for cosmetic purposes, has now received 3rd Reading, and the
Regulations are being drafted.
Moved by Councillor D. Horchik
Seconded by Mayor F. Scarpitti
That the letter dated June 29, 2008 from
the City of Vaughan regarding the Cosmetic Pesticide Ban Act adopted by its
Council on June 23, 2008 be received; and
That
staff provide an update regarding its position in this matter and also provide
an update on the status of Bill 64 and Regulations.
CARRIED
25. PUBLIC NOTIFICATION REQUEST FOR
PESTICIDE USE UNDER THE TOWN’S PESTICIDE BY-LAW (13.2)
Letter
Moved by Councillor D. Horchik
Seconded by Mayor F. Scarpitti
That the letter dated June 16, 2008 from
the Province of Ontario responding to a letter from Council sent on May 9, 2008
regarding public notification requirements for pesticide use be received.
CARRIED
26. TRAFFIC CALMING WORK GROUP
(CARLTON
ROAD AND VILLAGE PARKWAY) (16.24 & 5.12))
Moved by Mayor F. Scarpitti
Seconded by Regional Councillor J. Jones
That a Working Group be established to review
the traffic calming measures that have been taken on Carlton Road and Village
Parkway in Unionville; and,
That
the composition of the Working Group be as follows:
- two
(2) representatives from the Unionville Ratepayers Association
-
three (3) representatives from the public at large
-
Ward 3 Councillor Joe Virgilio, Chair
- one
(1) representative from York Regional Police
- one
(1) representative from Markham's Cycling and Pedestrian Advisory Committee
- one
(1) representative from Markham's Traffic Safety Committee (Optional); and
- one
(1) school official from William Berczy Public School; and,
That
the Working Group also review cycling safety on Carlton Road and Village
Parkway; and,
That
a public Open House be held in early November to obtain comments from the
residents; and further,
That
the Working Group report back to General Committee in early 2009.
CARRIED
----------------------------------------------------------------------
Moved by
Councillor C. Moretti
Seconded
by Regional Councillor G. Landon
That the
Committee resolve in camera to discuss confidential property matters (10:35
a.m.)
CARRIED
Moved by
Deputy Mayor J. Heath
Seconded
by Councillor L. Kanapathi
That the
Committee rise (10:50 a.m.)
CARRIED
----------------------------------------------------------------------
ADJOURNMENT
The
General Committee adjourned at 11:15 a.m.