Revised Council Meeting Agenda
Revised items are identified by an asterisk (*)

Meeting Number: 23

Wednesday, November 06, 2024 at 1:00 P.m. - 4:30 P.m.

Live streamed

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron- Wendat, Anishnabeg, Seneca, Chippewa, and the Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

COUNCIL MINUTES - OCTOBER 23, 2024

• 1. That the Minutes of the Council Meeting held on October 23, 2024, be adopted.

3.2

SPECIAL COUNCIL MINUTES - SEPTEMBER 30 AND OCTOBER 28, 2024

• 1. That the Minutes of the Special Council Meetings held on September 30 and October 28, 2024, be adopted.

4.

PRESENTATIONS

5.

DEPUTATIONS

6.

COMMUNICATIONS

7.

REPORT OF STANDING COMMITTEE

7.1

REPORT NO. 40 DEVELOPMENT SERVICES PUBLIC MEETING (OCTOBER 22, 2024)

Please refer to your October 22, 2024 Development Services Committee Agenda for reports.

Mayor and Members of Council:

• That the report of the Development Services Public Meeting be received & adopted. (Item 1)

7.1.1

PUBLIC MEETING INFORMATION REPORT, THE ANGUS GLEN LANDOWNERS GROUP AT THE ANGUS GLEN SECONDARY PLAN AREA, APPLICATION FOR OFFICIAL PLAN AMENDMENT TO PERMIT THE INTRODUCTION OF TWO SITE-SPECIFIC POLICIES INTO

THE ANGUS GLEN SECONDARY PLAN REGARDING THE LOCATIONS OF THE NORTHERN EAST-WEST COLLECTOR ROAD AND PLACE OF WORSHIP, BOTH AS THEY RELATE TO LANDS LEGALLY DESCRIBED AS PART OF LOT 24, CONCESSION 5 AND PART OF THE EAST HALF AND WEST HALF OF LOT 25, CONCESSION 5, CITY OF MARKHAM (WARD 6), FILE NO. PLAN 24 191018 (10.3)

• 1. That the report dated October 22, 2024 titled “PUBLIC MEETING INFORMATION, The Angus Glen Landowners Group, The introduction of two site-specific policies into the Angus Glen Secondary Plan regarding the locations of the northern east-west collector road and place of worship, both as they relate to lands legally described as Part of Lot 24, Concession 5 and Part of the East Half and West Half of Lot 25, Concession 5, City of Markham (Ward 6)”, be received; and,
  2. That the Record of the Public Meeting held on October 22, 2024, with respect to “The Angus Glen Landowners Group, The introduction of two site-specific policies into the Angus Glen Secondary Plan regarding the locations of the northern east-west collector road and place of worship, both as they relate to lands legally described as Part of Lot 24, Concession 5 and Part of the East Half and West Half of Lot 25, Concession 5, City of Markham  (Ward 6)”, be received; and,
  3. That the Application by The Angus Glen Landowners Group for a Official Plan Amendment application to introduce two site-specific policies into the Angus Glen Secondary Plan regarding the locations of the northern east-west collector road and place of worship, both as they relate to lands legally described as Part of Lot 24, Concession 5 and Part of the East Half and West Half of Lot 25, Concession 5, City of Markham (Ward 6), be approved; and,
  4. That the proposed amendment to the 2014 Official Plan, be enacted without further notice; and further,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.2

REPORT NO. 41 DEVELOPMENT SERVICES COMMITTEE (OCTOBER 29, 2024)

Please refer to your October 29, 2024 Development Services Committee Agenda for reports.

Mayor and Members of Council:

• That the report of the Development Services Committee be received & adopted. (Item 1)

7.2.1

RECOMMENDATION REPORT, ORCHDALE HOMES (STEELES) INC., APPLICATION FOR ZONING BY-LAW AMENDMENT TO FACILITATE THE DEVELOPMENT OF 17 TOWNHOUSE UNITS AT 330 AND 336 STEELES AVENUE EAST (WARD 1), FILE NO. PLAN 21 139369 (10.5)

• 1. That the report dated October 29, 2024, titled, “Zoning By-law Amendment Application submitted by Orchdale Homes (Steeles) Inc. to facilitate the development of 17 townhouse units at 330 and 336 Steeles Avenue East, File PLAN 21 139369 (Ward 1)”, be received; and,
  2. That the Zoning By-law Amendment application be approved and that the draft site-specific Zoning By-law Amendment, attached as Appendix ‘A’, be finalized and enacted without further notice; and,
  3. That servicing allocation for 17 townhouse units be assigned and that servicing allocation will be revoked or reallocated after a period of three (3) years from the date of Council Approval, should the development not proceed in a timely manner; and further,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution. 

7.3

REPORT NO. 42 GENERAL COMMITTEE MEETING (NOVEMBER 5, 2024)

Please refer to your November 5, 2024 General Committee Meeting  Agenda for reports.

Mayor and Members of Council:

• That the report of the General Committee be received & adopted. (Items 1 to 2)

7.3.1

AWARD OF PROPOSAL 220-R-23 - CONSULTING SERVICES, SUPPLY, IMPLEMENTATION AND ONGOING SUPPORT OF AN AUTOMATIC VEHICLE LOCATION (AVL) SYSTEM (7.0) 

• 1. That the report entitled “Award of Proposal 220-R-23 - Consulting Services, Supply, Implementation and Ongoing Support of an Automatic Vehicle Location (AVL) System” be received; and,
  2. That the contract 220-R-23 - Consulting Services, Supply, Implementation and Ongoing Support of an Automatic Vehicle Location (AVL) System (One time - hardware, implementation and training costs) (Recurring - software licenses, ongoing support and maintenance) be awarded to the highest ranked/lowest priced bidder, Air Automotive Tracking Inc. (AAT) in the amount of $326,580.40 inclusive of HST; and,
  3. That a contingency in the amount of $32,658.04 inclusive of HST be established to cover any additional project costs be approved, and that authorization be granted to approve expenditures of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and,
  4. That the capital costs be funded from capital project GL account 049-6150-23133-005, with available budget of $458,700.00; and,
  5. That the remaining budget in the amount of $99,461.56 ($458,700 - $326,580.40-$32,658.04) be returned to the original funding source; and,
  6. That the contract for software licenses, ongoing support and maintenance costs for 9 years be awarded to Air Automotive Tracking Inc. (AAT) in the amount of $980,315.14, inclusive of HST ($510,428.16 fee for 5 years + $469,886.98 fee for the 4 renewal options) to be funded from 400-400-5361, and subject to adoption of the annual operating budget from 2025 to 2033, in the amounts of:
     1. Year 2 (2025) - $ 102,085.63 
     2. Year 3 (2026) - $ 102,085.63 
     3. Year 4 (2027) - $ 102,085.63 
     4. Year 5 (2028) - $ 102,085.63 
     5. Year 6 (2029) - $ 102,085.63 
     6. Year 7 (2030) - $ 117,471.74 *
     7. Year 8 (2031) - $ 117,471.74 *
     8. Year 9 (2032) - $ 117,471.74 * 
     9. Year 10 (2033) - $ 117,471.74 *
                        Total - $ 980,315.14 (* Optional Year Renewal)
  7. That the Chief Administrative Officer and Commissioner, Corporate Services be authorized to approve the additional renewal years (Years 7 to 10) on behalf of the City (in its sole discretion), and execute any required documentation in a form satisfactory to the City Solicitor; and,
  8. That Air Automotive Tracking Inc. (AAT) be designated as the preferred vendor for the City’s Automatic Vehicle Location (AVL) System service needs at the sole discretion of the City and for Air Automotive Tracking Inc. (AAT) software products for the term of this contract; and,
  9. That the Chief Administrative Officer and Commissioner, Corporate Services be authorized to approve any new purchases related to this contract needed due to growth and/or future Automatic Vehicle Location (AVL) System upgrades due to change in technology or system integration with other applications related to the project during the term of this contract, subject to the Expenditure Control Policy and budget approval, in a form satisfactory to the City Solicitor and at the sole discretion of the City; and further,
  10. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.3.2

UPDATE TO THE MARKHAM COUNCIL CODE OF CONDUCT (9.0)

• 1. That the report entitled “Update to the Markham Council Code of Conduct” be received; and, 
  2. That Council adopt the revised Markham Council Code of Conduct included as Appendix “B” to this report; and further,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.

MOTIONS

9.

NOTICE OF MOTION TO RECONSIDER

10.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

11.

ANNOUNCEMENTS

12.

BY-LAWS - THREE READINGS

• That By-law 2024-200 be given three readings and enacted.

Three readings 

12.1

BY-LAW 2024-200,  BY-LAW TO AMEND THE ZONING BY-LAW [ORCHDALE HOMES (STEELES) INC.]

Being a By-law to amend a Zoning By-law.  The lands are zoned as Single Family Detached Dwelling Special Residential Second Density under By-law 1767, as amended. The effect of this By-law is to rezone the subject lands under By-law 177-96, as amended from Single Family Detached Dwelling Special Residential Second Density to Residential Two to permit seventeen (17) townhouse dwellings on the lands. [330 and 336 Steeles Avenue East, PLAN 8959 Lot 4 and PLAN M896 Lot 27 PLAN 21 139369]
(Item 7.2.1)

13.

CONFIDENTIAL ITEMS

• That, in accordance with Section 239 (2) of the Municipal Act, Council resolve into a private session to discuss the following confidential matters:

13.1

COUNCIL

13.1.1

CONFIDENTIAL COUNCIL MINUTES - OCTOBER 23, 2024 [ MUNICIPAL ACT, SECTION 239 (2) (e)(f)]

13.1.2

CONFIDENTIAL UPDATE – REQUEST FOR DIRECTION REGARDING ONTARIO LAND TRIBUNAL APPEAL BY HILTON MARKHAM SUITES HOTEL LIMITED, 8500 WARDEN AVE (WARD 8) (8.0)

(LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY OR LOCAL BOARD) [MUNICIPAL ACT, 2001, Section 239 (2)(e)] 

13.2

DEVELOPMENT SERVICES COMMITTEE

13.2.1

CONFIDENTIAL REQUEST FOR DIRECTION RE SETTLEMENT WITH ARYEH CONSTRUCTION LIMITED, 8293 – 8303 WARDEN AVE (8.0)

(LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY OR LOCAL BOARD) [MUNICIPAL ACT, 2001, Section 239 (2)(e)] 

14.

CONFIRMATORY BY-LAW - THREE READINGS

• That By-law 2024-199 be given three readings and enacted.

  Three Readings

  BY-LAW 2024-199 A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF NOVEMBER 6, 2024.
  
  

15.

ADJOURNMENT