GENERAL COMMITTEE
September 12, 2011
Meeting No. 19
Finance & Administrative Issues Community Services Issues
Chair: Mayor
Frank Scarpitti Chair: Councillor Alex Chiu
Vice Chair: Councillor Carolina Moretti Vice
Chair: Councillor Howard Shore
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Logan Kanapathi
Vice Chair: Regional Councillor Joe Li Vice
Chair: Councillor Colin Campbell
Alternate formats are available
upon request.
Attendance
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Andy
Taylor, Chief Administrative Officer
Catherine
Conrad, Town Solicitor
Jim
Baird, Commissioner of Development Services
Brenda
Librecz, Commissioner of Community & Fire Services
Kimberley
Kitteringham, Town Clerk
Joel Lustig,
Treasurer
Stephen Chait,
Director of Economic Development
Sandra Tam, Senior
Business Development Officer
Stephen Huycke,
Public Services & Records Coordinator
Mary Creighton,
Director of Recreation
John Ryerson,
Director of Culture
Alida
Tari, Council/Committee Coordinator
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The General Committee convened at the hour of 9:01 a.m. with Mayor Frank
Scarpitti in the Chair and Councillor Alex Chiu Chaired Community Services
related items.
DISCLOSURE OF
INTEREST
None disclosed.
1. MINUTES
OF THE JUNE 27, 2011
GENERAL COMMITTEE (16.0)
Minutes
Moved
by Councillor Alex Chiu
Seconded
by Councillor Alan Ho
1)
That the Minutes of the June
27, 2011 General Committee be confirmed.
CARRIED
2. MINUTES
OF THE JUNE 15, 2011
ANIMAL CARE COMMITTEE (16.0)
Minutes
There was discussion regarding the motion
related to shark fining and whether staff should report back on this issue.
It was agreed that the Mayor will forward a
letter to the International Agencies and the Federal Government stating
Markham's support to ensure proper actions are taken that will assist in
protecting all endangered animals.
Moved
by Councillor Alex Chiu
Seconded
by Councillor Alan Ho
1) That the Minutes of the
June 15, 2011 Animal Care Committee be received for information purposes.
CARRIED
3. MINUTES
OF THE JUNE 20, 2011 AND
JUNE 27, 2011 CANADA DAY
COMMITTEE (16.0)
June
20 June
27
Moved
by Councillor Alex Chiu
Seconded
by Councillor Alan Ho
1) That the Minutes of the June 20, 2011
and June 27, 2011 Canada Day Committee be received for information purposes.
CARRIED
4. MINUTES
OF THE MAY 19, 2011
ENVIRONMENTAL ADVISORY
COMMITTEE (16.0)
Minutes
Moved
by Councillor Alex Chiu
Seconded
by Councillor Alan Ho
1) That the Minutes of the May 19, 2011
Environmental Advisory Committee be received for information purposes.
CARRIED
5. MINUTES OF THE MAY 19, 2011
ENVIRONMENTAL ISSUES COMMITTEE
-WASTE DIVERSION SUBCOMMITTEE (16.0)
Minutes
Moved
by Councillor Alex Chiu
Seconded
by Councillor Alan Ho
1) That the Minutes of the May 19, 2011
Environmental Issues Committee- Waste Diversion Subcommitee be received for
information purposes.
CARRIED
6. MINUTES OF THE JUNE 22,
2011 AND
JUNE 29, 2011 EXCELLENCE
THROUGH
EFFICIENCY AND EFFECTIVENESS
(E3) TASK FORCE (16.0)
June
22 June
29
Moved
by Councillor Alex Chiu
Seconded
by Councillor Alan Ho
1) That the Minutes of the June 22, 2011
and June 29, 2011 E3 Task Force be received for information purposes.
CARRIED
7. MINUTES OF THE MAY 18, 2011, JUNE 15,
2011
AND JULY 20, 2011 MARKHAM VILLAGE BUSINESS
IMPROVEMENT AREA COMMITTEE (16.0)
May June July
Moved
by Councillor Alex Chiu
Seconded
by Councillor Alan Ho
1) That the Minutes of the May 18, 2011,
June 15, 2011, and July 20, 2011 Markham Village Business Improvement Area
Committee be received for information purposes.
CARRIED
8. MINUTES OF THE APRIL 18, 2011 AND
MAY 30, 2011 PUBLIC LIBRARY BOARD (16.0)
April May
Moved
by Councillor Alex Chiu
Seconded
by Councillor Alan Ho
1) That the Minutes of the April 18, 2011
and May 30, 2011 Public Library Board be received for information purposes.
CARRIED
9. MINUTES OF THE MARCH 30, 2011, APRIL
27, 2011
AND JUNE 28, 2011 UNIONVILLE BUSINESS
IMPROVEMENT AREA (16.0)
March April June
Moved
by Councillor Alex Chiu
Seconded
by Councillor Alan Ho
1) That the Minutes of the March 30, 2011,
April 27, 2011 and June 28, 2011 Unionville Business Improvement Area be
received for information purposes.
CARRIED
10. ATTENDANCE TO THE INTERNATIONAL
TRAINING WORKSHOP IN BEIJING, CHINA,
SEPTEMBER 17-26, 2011 (11.12)
Memo
Mr. Stephen Chait,
Director of Economic Development addressed the Committee to briefly explain the
purpose of the training workshop. Staff
advised that they will report back to Committee on the outcome of the workshop.
Moved
by Councillor Alex Chiu
Seconded
by Councillor Alan Ho
1) That the
staff memo dated May 16, 2011 be received; and;
2) That the e-mail poll of Council
conducted September 1, 2011, approving travel to China for business purposes,
be endorsed; and further;
3) That approval be granted for Sandra
Tam, Senior Business Development Officer to travel to Bejing, China, September
17 to 26, 2011 to attend the International Training Workshop, at a cost of
$2,500.00, funded from Account 610-998-5201.
CARRIED
11. COMMUNITY FLAG RAISINGS &
FLAG PROTOCOL POLICY (2.1)
Report Appendix
A Appendix
B Appendix
C
There was considerable
discussion regarding the proposed location of the new flag pole at the Civic
Centre.
The Committee
suggested that staff report back on the following:
·
Placing a
new flag pole where the existing 3-pole flag display exists;
·
Requirements
for installing a new flag pole;
·
Determining
which flag will be on the new flag pole when there is not an international flag
on it
Moved by Deputy Mayor
Jack Heath
Seconded by Councillor
Alex Chiu
1) That the report entitled “Community Flag Raisings & Flag
Protocol Policy” be received; and referred
back to staff.
CARRIED
12. APPOINTMENT OF MEMBERS TO THE
MAYOR’S YOUTH TASK FORCE FOR THE
PERIOD SEPTEMBER 1, 2011 – JUNE 30, 2012 (16.24)
Report
Councillor Howard
Shore inquired whether the Student School Board Trustee could be appointed to
the Mayor's Youth Task Force. Staff
advised that there is an application and interview process for appointing
members. Staff suggested that there
could be discussions at the first meeting regarding ways to ensure the Mayor's
Youth Task Force remain in touch with the Student representative of the School
Board.
There was discussion
regarding the current application and interview process used to recruit members
of the Mayor's Youth Task Force and suggested that staff review that process.
Committee requested
the name of the school also be included in the list.
There was discussion
regarding the lack of applications from the elementary school students.
The Committee
suggested that staff consider renaming the Committee to the "Mayor's Youth
Advisory Committee."
Moved by Regional
Councillor Gord Landon
Seconded by Regional
Councillor Jim Jones
1) That
the following appointments to the Mayor’s Youth Task Force be confirmed for the
term September 1, 2011, to June 30, 2012:
LEGEND: R - Returning
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NAME
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SCHOOL
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GRADE
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MARKHAM
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R Joey
Loi (Co -Chair)
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High School
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12
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RCarmen Chen
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High School
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11
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RGuruparan Bagawan
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High School
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12
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RMarck Mercado
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High School
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12
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RShirley Long
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High School
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12
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Annie Sun
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High School
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10
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Jeoffre
Braga
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High School
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UNIONVILLE
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RAdrian Proestos
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High School
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12
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RKush Thaker (Co-Chair)
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High School
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12
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RChristine Hui
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High School
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11
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Christofer Ristovski
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High School
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11
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Justin Leung
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High School
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12
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Tiffany Chan
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High School
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10
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RJanice Chu
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High School
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12
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MILLIKEN
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REmily Do
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High School
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10
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Cadesha Bennett
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High School
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10
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THORNHILL
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R Kevin Jen
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High School
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11
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RLydia Chan
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High School
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12
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RRiver Wong
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High School
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11
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David
Zand
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High School
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10
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Shloka
Saini
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High School
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12
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; and,
2) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
13. WHITEHALL DRIVE PROPOSED
PARKING PROHIBITION (5.12.4)
Report Attachment
A Attachment
B
Moved by Regional
Councillor Gord Landon
Seconded by Regional
Councillor Jim Jones
1) That the staff report entitled “Whitehall Drive Proposed Parking Prohibition”, be received; and,
2) That
Schedule “C” of Traffic By-law 2005-188, be amended by including the north/west
side of Whitehall Ave, between a point 179 metres south of Apple Creek
Boulevard and a point 430 metres east of Rodick Road; and,
3) That the Operations Department be directed to install the appropriate signs at the subject locations, funded through the Operations
Department account # 083-5399-8402-005; and,
4) That the Operations Department be
directed to maintain the signs at the subject locations; and,
5) That the Parking
Control Department be directed to enforce the parking prohibition upon
installation of the signs; and further,
6) That staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
14. ARTSVEST SPONSORSHIP DEVELOPMENT PROGRAM
(6.2)
Report
Mr. John Ryerson
summarized the details outlined in the report.
He distributed an invitation to the artsVest Markham Launch and
Committee suggested that he provide Members of Council with a soft copy of the
invitation.
Moved by Mayor Frank
Scarpitti
Seconded by Deputy
Mayor Jack Heath
1) To receive information report on the Town of Markham’s
acceptance into a program called artsVest intended to build capacity for
incorporated non profit arts organizations in Markham; and,
2) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
NEW BUSINESS
15. MARKHAM CONCERT BAND (3.0)
Mr. Peter
Ottensmeyer, Markham Concert Band addressed the Committee regarding
"Concert, Cakes and Coffee" a concert series that took place at the
Robinson and Main parking lot on Sunday afternoons throughout the summer
months. He thanked Members of Council
for their support.
Moved by
Councillor Carolina Moretti
Seconded by
Deputy Mayor Jack Heath
That the
delegation from Mr. Peter Ottensmery be received with thanks.
CARRIED
16. JUNIOR A HOCKEY TEAM - ICE
RATES (6.1)
Councillor Howard Shore inquired whether
staff could bring forward a report regarding the current ice rates for the
Junior A Hockey Teams and whether the rates could be standardized.
Moved by Councillor Howard Shore
Seconded by Deputy Mayor Jack Heath
That staff report back at the September 19,
2011 General Committee meeting regarding the ice rates for Junior A Teams.
CARRIED
17. FEDERAL PROGRAMS (13.0)
Committee requested that staff send an
e-mail to Members of Council regarding the New Horizons for Seniors Program and
Enabling Accessibility Fund and whether applications have been made.
18. AGENDAS (16.0)
Councillor Carolina Moretti inquired
whether the agenda distribution could be earlier than the Friday prior to the
meeting date. Staff will report back to
Committee regarding the report deadline process for the Standing Committee
agendas.
Moved by
Councillor Alex Chiu
Seconded by
Regional Councillor Jim Jones
19. IN-CAMERA MATTERS (11.0)
That, in
accordance with Section 239 (2) (b) of the Municipal
Act, General Committee resolve into an in-camera session to discuss the
following confidential matters (10:36 AM):
1) Personal matters
about an identifiable individuals, including municipal or local board
employees.
CARRIED
ADJOURNMENT
That the General Committee meeting adjourn at 10:54 AM.