General Committee Meeting
Revised Agenda
Revised items are identified by an asterisk (*)

Meeting Number: 12

Tuesday, June 07, 2022 at 9:30 A.m. - 3:00 P.m.

Live streamed

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron-Wendat, Anishnabeg, Seneca, Chippewa, and the current treaty holders Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE MAY 16, 2022 SPECIAL GENERAL COMMITTEE MEETING AND MAY 24, 2022 GENERAL COMMITTEE MEETING (16.0)

• 1. That the minutes of the May 16, 2022 Special General Committee Meeting and May 24, 2022 General Committee Meeting be confirmed. 

4.

DEPUTATIONS

5.

COMMUNICATIONS

5.1

YORK REGION COMMUNICATIONS (13.4)

Note:   Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk.

• 1. That the communication dated April 28, 2022 from York Region regarding "Ontario More Homes for Everyone Plan Comments on Bill 109" be received for information purposes.

6.

PETITIONS

7.

PRESENTATIONS - ENVIRONMENT & SUSTAINABILITY ISSUES

7.1

PRESENTATION OF IDC'S SMART CITIES NORTH AMERICA AWARDS COMPETITION FOR THE SMART CITY PROJECT - AUTOMATED DEFICIENCY REPORTING ON ROADS USING AI ON MUNICIPAL VEHICLES (3.0)

S. Shaikh, ext. 2170

Note: Alison Brooks, Ph.D, Research Vice President - Worldwide Public Safety, will be in attendance to make a virtual presentation. 

The following individuals are being recognized for the IDC Smart Awards:

• Alice Lam, Director of Operations, City of Markham
• Roy Tal, Chief Technology Officer at Visual Defence.

• 1. That the presentation of "IDC's Smart Cities North America Awards Competition for the Smart City Project" be received.

8.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

8.1

MINUTES OF THE APRIL 25, 2022 MARKHAM PUBLIC LIBRARY BOARD MEETING (16.0)

• 1. That the minutes of the  April 25, 2022 Markham Public Library Board meeting be received for information purposes.

8.2

STATUS OF CAPITAL PROJECTS AS OF MARCH 31, 2022 (7.5)

J. Pak, ext. 2514

• 1. That the report dated June 7, 2022 titled “Status of Capital Projects as of March 31, 2022” be received; and,
  2. That the Projects Completed within Scope with Surplus Funds and the Projects Completed within Scope without Surplus Funds, as identified on Exhibit B, be approved for closure and funds in the amount of $4,320,002 be transferred to the original sources of funding as identified on Exhibit B; and,
  3. That the Projects Closed and Not or Partially Initiated, as identified on Exhibit C, be approved for closure and funds in the amount of $347,100 be transferred to the original sources of funding as identified in Exhibit C; and,
  4. That the Non-Development Charge Capital Contingency Project be topped up from the Life Cycle Replacement and Capital Reserve Fund by $138,398 to the approved amount of $250,000; and,
  5. That the Engineering Capital Contingency Project be topped up from the Development Charges - City-Wide Hard Reserve by $33,525 to the approved amount of $100,000; and,
  6. That the Design Capital Contingency Project be topped up from the Development Charges – Parks Development Reserve by $380,217 to the approved amount of $100,000; and,
  7. That the Planning Capital Contingency Project be topped up from the Development Charges – City-Wide Soft Reserve by $26,460 to the approved amount of $50,000; and,
  8. That the Waterworks Capital Contingency Project be topped up from the Waterworks Stabilization/Capital Reserve by $4,128 to the approved amount of $100,000; and,
  9. That the Staff approved draws from Other Reserves as part of the Capital Contingency process in the amount of $82,552 be received; and,
  10. That the following new capital projects, initiated subsequent to the approval of the 2022 capital budget, be received:
      1. 22339 – Engineering Studies – Peer Review – Budget of $0 to be funded from External Revenues (Developer Funding)
      2. Project 22340 – Cornell CC Glycol Cooling Loop System – Budget of $37,504 funded from the Non-DC Capital Contingency; and further, 
  11. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.3

2023 INTERIM PROPERTY TAX LEVY REPORT (7.3)

S. Manson, ext. 7514

• 1. That the report “2023 Interim Tax Levy By-law” be received; and,
  2. That Council authorize an interim tax levy for 2023; and,
  3. That the attached by-law be passed to authorize the 2023 interim tax levy; and further,
  4. That staff be authorized and directed to do all things necessary to give effect to this resolution.

8.4

107-T-22 SWM POND SEDIMENT CLEANING (ID #47 AND #119) (7.0)

P. Kumar, ext. 2989

• 1. That the report entitled “107-T-22 Sediment Removal at Stormwater Management Ponds (ID #47 and #119)” be received; and,
  2. That the contract for Tender be awarded to the lowest priced Bidder, Greenspace Construction Inc. in the amount of $631,924.65, inclusive of HST; and,
  3. That a 10% contingency in the amount of $63,192.47 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and,
  4. That the construction award in the amount of $695,117.12 ($631,924.65+ $63,192.47) be funded from the capital project 058-6150-22196-005 “SWM Pond Cleaning ID#47 & #119 - Construction” with budget available of $476,400.00; and, 
  5. That the shortfall of $218,717.12 in project #22196 “SWM Pond Cleaning ID#47 & #119 - Construction” be funded from Life Cycle Replacement and Capital Reserve Fund; and further, 
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

CONSENT REPORTS - COMMUNITY SERVICES ISSUES

9.1

QUALITY MANAGEMENT SYSTEM - MANAGEMENT REVIEW (5.3)

V. Feng, ext. 2737

• 1. That the report titled “Quality Management System Management Review” be received; and,
  2. That Council, as the Owner of the City’s drinking water system, acknowledge and support the outcome and action items identified from the Management Review; and further,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.

CONSENT REPORTS - ENVIRONMENT & SUSTAINABILITY ISSUES

10.1

MARKHAM ENVIRONMENTAL SUSTAINABILITY FUND (MESF) APPROVAL PROJECT (7.0, 5.7)

C. Marsales, ext. 3560

• 1. That the report entitled “2022 Markham Environmental Sustainability Fund (MESF) Project Funding” be received; and, 
  2. That the external funding application Blessed Frederic Ozanam Parish Community Garden for site expansion and improvements be approved for $7,450 to be funded from the MESF reserve; and,
  3. That the external funding application From Seedlings to Suppers: Growing Cornell Community Garden for site expansion and improvements be approved for $7,597 to be funded from the MESF reserve; and, 
  4. That the internal funding application for Community Garden – 120 Kirkham Drive site improvements for $10,000 submitted by the Sustainability and Asset Management Department be approved to be funded from the MESF reserve; and, 
  5. That the internal funding application for LDD (Lymantria Dispar Dispar) Burlap Kits for $9,165 submitted by the Operations Department be approved to be funded from the MESF reserve; and, and further, 
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

11.

PRESENTATIONS - COMMUNITY SERVICES ISSUES

11.1

BY-LAW SERVICES UPDATE (2.0)

C. Bullen, ext. 2150 / A. Fabrizi, ext. 2124

• 1. That the presentation entitled "Bylaw Enforcement & Regulatory Services Update to General Committee" be received.

      

12.

PRESENTATIONS - FINANCE & ADMINISTRATIVE ISSUES

12.1

YORK REGION TRANSPORTATION SERVICES CAPITAL INFRASTRUCTURE STATUS UPDATE (13.4)

L. Cheah, ext. 4838

Note: Salim Alibhai, Director of Capital Planning and Delivery, Transportation Department, York Region will be in attendance to deliver a presentation.

• 1. That the ‘York Region Transportation Services Capital Infrastructure Status Update’ presentation be received.

13.

MOTIONS

14.

NOTICES OF MOTION

15.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

16.

ANNOUNCEMENTS

17.

CONFIDENTIAL ITEMS

That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into ta confidential session to discuss the following matters: 

17.1

FINANCE & ADMINISTRATIVE ISSUES

17.1.1

GENERAL COMMITTEE CONFIDENTIAL MINUTES - MAY 9, 2022 [Section 239 (2) (b)]

17.1.2

GENERAL COMMITTEE CONFIDENTIAL MINUTES - MAY 16, 2022 [Section 239 (2)(c)]

17.1.3

THE SECURITY OF THE PROPERTY OF THE CITY OR LOCAL BOARD (WARD 3); [SECTION 239(2) (a)] (8.1)

17.2

LAND, BUILDING & PARKS CONSTRUCTION ISSUES

17.2.1

LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY OR LOCAL BOARD; (WARD 4)[Section 239(2)(e)] (8.7,10.12)

OLT APPEAL - LUI HUI - 14 RAMONA BOULEVARD (WARD 4)

18.

ADJOURNMENT