General Committee Revised Agenda

Revised Items are Italicized.

Meeting #:	Meeting Number: 16
Date:	Tuesday, June 11, 2019 at 9:30 A.m. - 3:00 P.m.
Location:	Council Chamber

Please bring this General Committee Agenda to the Council meeting on June 12, 2019.

 

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1.

CALL TO ORDER

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE MAY 15, 2019 SPECIAL GENERAL COMMITTEE (16.0)

• 1. That the minutes of the May 15, 2019 Special General Committee meeting be confirmed.

3.2

MINUTES OF THE MAY 21, 2019 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the May 21, 2019 General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

COMMUNICATIONS

5.1

YORK REGION COMMUNICATIONS (13.4)

Note:   Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk.

The following York Region Communications are available on-line only.

• 1. That the following communications dated May 17, 2019 from York Region be received for information purposes:
     1. Provincial Discussion Paper on Reducing Litter and Waste in our Communities
     2. 2015-2019 Strategic Plan - Final Year 4 (2018) Progress Report
     3. 2018 YorkInfo Partnership Annual Report
     4. Criteria for Prospective Service Migration
     5. 2019 Property Tax Ratios
     6. 2019 Property Tax Rates
     7. 2019 Property Tax Capping
     8. Growth and Development Review 2018
     9. 2018 Agriculture and Agri-Food Strategy Update and Agriculture and Agri-Food Advisory Committee Terms of Reference
     10. 2018 Regional Centres and Corridors Update
     11. 2018 Greening Strategy Achievements
     12. Protecting York Region's School Children through Immunization
     13. Planning for Employment Background Report
     14. Formal Response to Province on Regional Government Review

6.

PETITIONS

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

7.1

MINUTES OF THE APRIL 17, 2019 CANADA DAY COMMITTEE (16.0)

• 1. ​That the minutes of the April 17, 2019 Canada Day Committee meeting be received for information purposes.​

7.2

MINUTES OF THE APRIL 18, 2019 MARKHAM ENVIRONMENTAL ADVISORY COMMITTEE (16.0)

• 1. That the minutes of the April 18, 2019 Markham Environmental Advisory Committee meeting be received for information purposes.

7.3

MINUTES OF THE APRIL 22, 2019 MARKHAM PUBLIC LIBRARY BOARD (16.0)

• 1. ​That the minutes of the April 22, 2019 Markham Public Library Board meeting be received for information purposes.

   

7.4

2020 BUDGET SCHEDULE (7.0)

M. Vetere, ext. 2463

• 1. That the report dated June 11, 2019 titled “2020 Budget Schedule” be received; and,
  2. That the following schedule for the 2020 Budget be approved with the dates and times below:
     • Meeting #1 – Tuesday, September 24, 2019 (9:00 a.m. to 12:00 p.m. Council Chamber)
     • Meeting #2 – Friday, September 27, 2019 (9:00 a.m. to 12:00 p.m. – Council Chamber)
     • Meeting #3 – Friday, October 4, 2019 (9:00 a.m. to 12:00 p.m. – Council Chamber)
     • Meeting #4 – Tuesday, October 29, 2019 (9:00 a.m. to 12:00 p.m. – Council Chamber)
     • Meeting #5 – Friday, November 1, 2019 (9:00 a.m. to 12:00 p.m. – Council Chamber)
     • Meeting #6 – Tuesday, November 5, 2019 (9:00 a.m. to 12:00 p.m. – Council Chamber)
     • Meeting #7 – Friday, November 8, 2019 (9:00 a.m. to 12:00 p.m. – Council Chamber)
     • Meeting #8 – Tuesday, November 12, 2019 (3:00 p.m. to 5:00 p.m. – Council Chamber)
     • General Committee – Monday, November 18, 2019 (9:30 a.m. – Council Chamber)
       • Draft presentation of the proposed 2019 Budget for the public meeting
     • Meeting #9 – Tuesday, November 19, 2019 (9:00 a.m. to 12:00 p.m. – Council Chamber)
     • Public Meeting – Wednesday, November 27, 2019 (7 p.m. to 9 p.m. – Council Chamber)
       • Feedback from the public meeting will be incorporated into the report to Council
     • Council Decision – Tuesday, December 10, 2019 (1:00 p.m. – Council Chamber)
     • Press Conference – Wednesday, December 11, 2019 (2 p.m. – Canada Room); and,
  3. That the following schedule for the 2020 Water & Wastewater Rate be approved with the dates and times below:
     • General Committee – Monday, October 7, 2019 (9:30 a.m. – Council Chamber)
     • Public Meeting – November 5, 2019 (6:30 p.m. – Council Chamber)
       • Feedback from the public meeting will be incorporated into the report to Council
     • Council Decision – Wednesday, November 13, 2019 (1:00 p.m. – Council Chamber); and further,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.5

STAFF AWARDED CONTRACTS FOR THE MONTH OF MAY 2019 (7.12)

A. Moore, ext. 4711

• 1. That the report entitled “Staff Awarded Contracts for the Month of May 2019” be received; and,
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.

CONSENT REPORTS - COMMUNITY SERVICES ISSUES

8.1

QUALITY MANAGEMENT SYSTEM - MANAGEMENT REVIEW (5.3)

E. Wu, ext. 2445 and V. Feng, ext. 2737

• 1. That the report titled “Quality Management System - Management Review” and be received; and,

  2. That Council, as the Owner of the City’s drinking water system, acknowledge and support the outcome and action items identified from the Management Review; and further,

  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

REGULAR REPORTS - FINANCE & ADMINISTRATIVE ISSUES

9.1

PROVINCE OF ONTARIO AUDIT AND ACCOUNTABILITY FUND (7.0)

J. Lustig, ext. 4715

• 1. That the report dated June 11, 2019 entitled “Province of Ontario Audit and Accountability Fund” be received; and,
  2. That staff be directed to apply for funding from the Provincial Audit and Accountability Fund for service delivery and modernization opportunity reviews;
  1. Development process related to the Building, Engineering, and Planning department
  2. New parks delivery and parks maintenance processes; and further,
  3. That staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2

DESTINATION MARKETING ORGANIZATION UPDATE (7.0)

S. Manson, ext. 7514 and S. Chait, ext. 4871

• 1. That the report “Destination Marketing Organization Update” be received; and,
  2. That Council approve naming the City of Markham’s recently incorporated non-share capital corporation “Destination Markham Corporation”; and,
  3. That Council approve a Board of Directors composition of nine (9) Directors, which will be comprised of six (6) independent Directors and three (3) non-independent Directors (being the Mayor and two (2) members of Council); and,
  4. That Council approve the advertising cost of the Board of Directors recruitment process to a maximum of $20,000, which will be funded from the DMO’s share of 2019 MAT revenue; and,
  5. That Staff be authorized to establish a Nominating Committee comprised of the Mayor and two (2) Members of Council to identify suitable candidates for the Board of Directors of the Destination Markham Corporation; and,
  6. That Staff report back to Council in the fall of 2019 with recommendations for the selection of the six (6) independent Director positions; and further,
  7. That staff be authorized and directed to do all things necessary to give effect to this resolution.

10.

REGULAR REPORTS - COMMUNITY SERVICES ISSUES

10.1

ONTARIO’S MAIN STREET REVITALIZATION INITIATIVE FUND (5.0)

D. Plant, ext. 4893

• 1. That the report, “Ontario’s Main Street Revitalization Initiative Fund,”, dated May 26, 2019, be received; and,
  2. That Council approve the projects noted below (by Main Street Area) for the Main Street Revitalization Initiative funded by the Province of Ontario in the amount of $320,609.39, as administered by the Association of Municipalities of Ontario with projects to be completed prior to March  31^st 2020:
     Main Street Unionville –   Total of $140,304.53 to be allocated among three projects
         i.    Access Gate Between Parkview Public School property and Main Street Unionville (to permit access during special events);
         ii.    Bandstand extension of  hard surfacing for seating areas, site improvements  and flagpole;
         iii.    Greening of laneway on Main Street.
     Main Street Markham – Total of $140,304.53 to be allocated among three projects:
         iv.    Replacement of the planter/landscaping at Main Street and Robinson Street;
         v.    Heritage Style Clock (2 sided) as an entrance feature on the island south of Highway #7;
         vi.    Self-watering planters for streetscape.
     Yonge Street Thornhill – Total of $40,000.33 to be allocated among two projects:
         vii.    Heritage themed banners
         viii.    Self-watering planters for streetscape; and,
  3. That Council authorize the Director of Operations to sign a Memorandum of Understanding with the owner of  98 Main Street Markham North to seek authority to use the property for public features and to outline the responsibility of the City to continue to maintain the planter and its contents subject to the review of the City Solicitor and the Commissioner of Community & Fire Services; and further,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.2

WASTE MANAGEMENT COLLECTION CONTRACT EXTENSION (5.1)

C. Marsales, ext. 3560

• 1. That the report entitled “Waste Management Collection Contract Extension” be received; and,

  2. That the Request for Proposal process be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1(c), Non Competitive Procurement, when the extension of an existing contract would prove more cost-effective or beneficial; and,

  3. That Council approve an additional six (6) month contract extension to the Miller Waste Collection Contract, from December 1, 2020 to May 31, 2021, for the provision of residential curbside and multi-residential waste management collection services, on substantially the same terms and conditions as the current contract extension; and,

  4. That the Mayor and Clerk be authorized to execute the contract extension agreement, in a form satisfactory to the Commissioner of Community & Fire Services and the City Solicitor; and,

  5. That Staff report back to Council before November 2019 on the process to finalize a long-term contract for waste management collection services following the Regional Government Review by the Provincial Government, or as potential changes resulting from the review become more clear; and further,

  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.3

COMMUNITY CENTRE BOARDS MEMORANDUM OF UNDERSTANDING UPDATE (6.6)

J. Carroll, ext. 4549

• 1. That the report entitled “Community Centre Boards Memorandum of Understanding Update” be received; and,

  2. That Council authorize the Mayor and Clerk to execute an updated “Memorandum of Understanding” between the City and the Community Centre Boards , in accordance with this Report and in a form approved by Commissioner of Community and Fire Services and the City Solicitor; and further,

  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

11.

MOTIONS

12.

NOTICES OF MOTION

13.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

14.

ANNOUNCEMENTS

15.

CONFIDENTIAL ITEMS

• That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

15.1

FINANCE & ADMINISTRATIVE ISSUES

15.1.1

GENERAL COMMITTEE CONFIDENTIAL MINUTES- MAY 6, 2019 (16.0) [ Section 239 (2) (c) (d)]

15.2

COMMUNITY SERVICES ISSUES

15.2.1

PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (WARDS 1-8) (6.3) [Section 239 (2) (b)]

15.3

LAND, BUILDING & PARKS CONSTRUCTION ISSUES

15.3.1

A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (WARD 8) (8.6) [Section 239 (2) (c)]

15.3.2

THE SECURITY OF THE PROPERTY OF THE MUNICIPALITY OR LOCAL BOARD (WARD 5) (8.6) [Section 239 (2) (a)]

16.

ADJOURNMENT