General Committee Meeting
Revised Agenda
Revised items are identified by an asterisk (*)

Meeting Number: 10

Tuesday, June 25, 2024 at 9:30 A.m. - 1:00 P.m.

Live streamed

Please bring this General Committee Agenda to the Council meeting on June 26, 2024.

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron- Wendat, Anishnabeg, Seneca, Chippewa, and the Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE MAY 28 AND JUNE 11, 2024 GENERAL COMMITTEE MEETING (16.0)

• 1. That the minutes of the May 28, and June 11, 2024 General Committee meeting be confirmed.

4.

PRESENTATIONS

4.1

YRP PRESENTATION (13.4.10)

Note: Superintendent Sony Dosanjh and Inspector Brad Weick will be providing a presentation. 

5.

DEPUTATIONS

6.

COMMUNICATIONS

7.

PETITIONS

8.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE MATTERS

8.1

MINUTES OF THE FEBRUARY 26 AND APRIL 8, 2024 ACCESSIBILITY ADVISORY COMMITTEE MEETING (16.0)

• 1. That the minutes of the February 26 and April 8, 2024 Accessibility Advisory Committee meeting be received for information purposes. 

8.2

MINUTES OF THE FEBRUARY 22, 2024 MARKHAM ENVIRONMENTAL ADVISORY COMMITTEE (16.0)

• 1. That the minutes of the February 22, 2024 Markham Environment Accessibility Committee meeting be received for information purposes. 

8.3

2024 UNIONVILLE BUSINESS IMPROVEMENT AREA AND MARKHAM VILLAGE BUSINESS IMPROVEMENT AREA OPERATING BUDGETS (7.4)

A. Khan, ext. 2201 / J. Pak, ext. 2514

Note: Attachments are now added. 

• 1. That the report titled “2024 Unionville Business Improvement Area and Markham Village Business Improvement Area Operating Budgets” dated June 25, 2024 be received; and,
  2. That the 2024 Operating Budget in the amount of $436,500 for the Unionville Business Improvement Area (UBIA) be approved; and,
  3. That the 2024 Operating Budget in the amount of $334,700 for the Markham Village Business Improvement Area (MBIA) be approved; and further, 
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.4

083-T-24 BUILDING AUTOMATION SYSTEM REPLACEMENT AT 8100 WARDEN (7.0)

D. Chung, ext. 2025 / E. Atassi, ext. 2042

• 1. That the report entitled “083-T-24 Building Automation System Replacement at 8100 Warden GC Report Final.docx” be received; and,
  2. That the contract for 083-T-24 Building Automation System Replacement at 8100 Warden GC Report Final.docx Services be awarded to Viridian Automation Inc. (lowest priced bidder) in the amount of $647,193.60 inclusive of HST; and,
  3. That a contingency in the amount of $64,719.36 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of the contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and,
  4. That the award in the total amount of $711,912.96 ($647,193.60 + $64,719.36) be funded from the capital project account 043-6150-23142-005 “Building Automation Systems Replacement Program”, which has an available budget of $621,812.00; and,
  5. The budget shortfall in the amount of $90,100.96 ($711,912.96 - $621,812.00) be funded from the Non-DC capital contingency account; and further, 
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.5

MUNICIPAL FUNDING AGREEMENT FOR THE CANADA COMMUNITY-BUILDING FUND (7.0)

J. Lee, ext. 2963

• 1. That the report dated June 25, 2024 titled “Municipal Funding Agreement for the Canada Community-Building Fund” be received; and, 
  2. That a By-Law be enacted granting authority to the Mayor and Clerk to sign the Municipal Funding Agreement between the Association of Municipalities of Ontario (AMO) and the City of Markham for the Canada Community-Building Fund, in a form satisfactory to the City Solicitor; and further, 
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

PRESENTATIONS - FINANCE & ADMINISTRATIVE MATTERS

9.1

ADMINISTRATIVE MONETARY PENALTY SYSTEMS (AMPS) EXPANSION PROJECT UPDATE (7.0)

J. Baker, ext. 3834

• 1. That the presentation entitled “Administrative Monetary Penalty Systems (AMPS) Expansion Project Update” be received; and,
  2. That the by-law attached to this presentation as Appendix “A” be adopted; and, 
  3. That By-law 2015-93 and 2016-84 be repealed; and further, 
  4. That staff be authorized and directed to do all things necessary to give effect to these resolutions

10.

MOTIONS

11.

NOTICES OF MOTION

12.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

13.

ANNOUNCEMENTS

14.

CONFIDENTIAL ITEMS

• That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

14.1

FINANCE & ADMINISTRATIVE MATTERS

14.1.1

GENERAL COMMITTEE CONFIDENTIAL MINUTES -  JUNE 11, 2024 (16.0) [Municipal Act, 2001, Section 239 (2) (a)(c)(d)]

14.1.2

PROPOSED ACQUISITION OF LAND (WARD 2) (7.0); A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD;

[Municipal Act, 2001, Section 239 (2)(c)]

14.1.3

MOUNT JOY SPORTS DOME UPDATE (WARD 7); THE SECURITY OF THE PROPERTY OF THE CITY OR LOCAL BOARD (7.0, 8.2)

[Municipal Act, 2001, Section 239 (2)(a)]

14.1.4

SPORT HOSTING OPPORTUNITY; A POSITION, PLAN, PROCEDURE, CRITERIA OR INSTRUCTION TO BE APPLIED TO ANY NEGOTIATIONS CARRIED ON OR TO BE CARRIED ON BY OR ON BEHALF OF THE MUNICIPALITY OR LOCAL BOARD; (7.0, 8.2)

[Municipal Act, 2001, Section 239 (2)(k)]

15.

ADJOURNMENT