M I N U T E S

COMMITTEE OF THE WHOLE

2004-09-14

Canada Room

 

Attendance

 

Mayor                          D. Cousens (5:50 p.m.) Regional Councillors     F. Scarpitti                                     J. Heath                                     J. Jones                                     B. O'Donnell Councillors                   S. Daurio                                     E. Shapero                                     G. McKelvey                                     J. Webster                                     D. Horchik                                     K. Usman                                     A. Chiu

J. Livey, Chief Administrative Officer J. Baird, Commissioner of Development    Services C. Conrad, Town Solicitor B. Cribbett, Treasurer J. Kee, Committee Clerk D. McClean, Fire Chief P. Miller, Deputy Clerk J. Sales, Commissioner of Community & Fire    Services A. Taylor, Commissioner of Corporate Services L. Irvine, Manager, Parks & Open Space    Planning G. Taylor, Manager, Community Centre    Operations

 

The Committee of the Whole meeting convened at the hour of 5:30 p.m. with Deputy Mayor F. Scarpitti in the Chair.  Mayor D. Cousens assumed the Chair at 5:55 p.m.

 

 

DISCLOSURE OF INTEREST

 

None declared.

 

 

1.         MINUTES OF COMMITTEE OF THE WHOLE
            - AUGUST 31, 2004 (16.0)    

 

Moved by Regional Councillor J. Jones

Seconded by Councillor D. Horchik

 

That the minutes of the Committee of the Whole meeting held on August 31, 2004 be confirmed.

 

Carried

 

 

 

 

2.         2004 BOARD/COMMITTEE APPOINTMENTS (16.24)

 

Moved by Councillor A. Chiu

Seconded by Councillor S. Daurio

 

Markham Mobility Foundation

That the resignation of Councillor A. Chiu from the Markham Mobility Foundation be accepted;

 

And that the following appointments made by the Markham Mobility Foundation for a term to expire June 28, 2005, be received for information:

 

Bob Sherwood, Chairman

Jean-Anne Dodge, Vice-Chairman

Enzo Morini, Treasurer

Glenn Reid

Don Gordon

Ralph Davidson

Linda Doyle

Vivienne Hansford

Gary Kay

James Li

Bob Mansour

Regional Councillor Bill O'Donnell

Tony Masongsong

Jason (Jay) LaLonde

Paul Kay

Rick Dominico (Town of Markham staff)

Thomas (Tom) Gove

Barbara Howe

Dianne Ness

Judi Kosch, Secretary

 

Information Markham Board

And that the following appointments made by the Information Markham Board for a term to expire May 31, 2005, be received for information:

 

Bob Aldous

Catherine Biss, President

John Butler

Cara Cellini

Mary Grande, 2nd Vice-President

Esther Lefler

Greg McCormick

Peter Miller, 1st Vice-President

John Riddell

 

 

Todd Sheriff, Treasurer

Sara Tam, Secretary

William Tyrrell

Councillor John Webster

Carried

 

 

 

3.         APPOINTMENT OF A VICE-CHAIR
            DEVELOPMENT SERVICES COMMITTEE (16.24)

 

Moved by Councillor A. Chiu

Seconded by Councillor G. McKelvey

 

That Councillor D. Horchik be appointed Vice-Chair of the Development Services Committee.

 

Carried

 

 

 

4.         MEMBERSHIP OF BUILDING AND PARKS
            CONSTRUCTION COMMITTEE (16.24)

 

Moved by Councillor D. Horchik

Seconded by Regional Councillor J. Jones

 

That the resignation of Regional Councillor B. O'Donnell from the Building and Parks Construction Committee be accepted;

 

And that Regional Councillor J. Heath be appointed to the Building and Parks Construction Committee for a term to expire November 30, 2006.

Carried

 

 

 

5.         AMENDMENT TO POLICY TITLED
            COMMUNITY SERVICE GROUPS CRITERIA
            FOR USE OF TOWN FACILITIES (6.0)     Weblink   1   2

 

Committee had before it a staff report recommending that the current policy be amended to include the Poolside Lounge at the Rouge River Community Centre as one of the meeting rooms designated to be made available to Community Service Groups at no cost.  A second option, relating to the matter of Councillors using Town facilities for meetings was raised.

 

 

 

 

The Commissioner of Community & Fire Services and the Manager, Community Centre Facilities, clarified the current policy, rationale, and issues of concern.

 

Following some discussion, Committee suggested that the policy should be amended so that Councillors are not charged for the use of facilities when official business of the Town is to be conducted.  The matter of excluding usage during municipal election periods was raised.

 

Moved by Regional Councillor J. Heath

Seconded by Councillor D. Horchik

 

That the report "Amendment to policy titled Community Service Groups Criteria for Use of Town Facilities" be received;

 

And that the matter of proposed amendments to the policy entitled "Community Service Groups Criteria For Use of Town Facilities" be referred to staff to refine and clarify Option 2 regarding the use of community services rooms by Members of Council.

Carried

 

 

 

6.         SHOWCASE ONTARIO 2004 - "THE POWER OF
            POSSIBILITY" SEPTEMBER 13-15, 2004 (11.12)

 

Mayor D. Cousens advised that he spoke of Markham's recent accomplishments at Showcase Ontario's 2004 conference celebrating "The Power of Possibility" being held at the Metro Toronto Convention Centre, September 13-15, 2004.  He detailed the event, which highlighted the power of technology to enhance citizen-centred government programs and services.

 

 

 

7.         MONARCH PARK TENDER (7.12) )  Weblink

 

Moved by Councillor K. Usman

Seconded by Councillor A. Chiu

 

That the staff report entitled “Tender Award - Contract 170-T-04 Construction of Monarch Park” be received.

 

And that the tender for the construction of Monarch Park be awarded to the lowest priced and acceptable bidder, Rutherford Contracting Ltd. in their bid amount of $449,985.29 inclusive of a $3,500.00 testing allowance and 7% GST. ($420,547.00 excluding GST);

 

And that a contingency in the amount of $10,000.00 be approved for this project, the use of which will be guided by the Expenditure Control Policy;

 

 

 

 

And that funds be provided from Planning and Urban Design Department’s 2002 Capital Budget, #81-5350-4712-005, Monarch Park, in the amount of $372,400.00;

 

And that in accordance with the Expenditure Control Policy, the Treasurer recommends that the over expenditure of $58,147.00 in capital account #81-5350-4712-005, Monarch Park, be authorized with offsetting funds as follows to be transferred to Capital Account #81-5350-4712-005, Monarch Park:

·        In Planning and Urban Design Department’s 2004 Capital Account #81-5350-6253-005, Granite Sand Replacement, in the amount of $15,752.00

·        From the Development Charges Reserve Fund in the amount of $38,155.50

·        In Planning and Urban Design Department’s 2002 Capital Account #81-6900-4716-005, Supplemental Park Features in the amount of $4,239.50

 

And further that upon payment of all invoices, any remaining funding be returned to its original funding source.

Carried

 

 

 

ADJOURNMENT

 

The Committee of the Whole meeting adjourned at 6:00 p.m.