GENERAL
COMMITTEE
2008-05-26
Meeting No. 11
Finance
& Administrative Issues Community
Services Issues
Chair: Councillor
J. Virgilio Chair:
Councillor
A. Chiu
Chair,
Budget Sub-Ctte: Councillor D.
Horchik Environment & Sustainability Issues
Chair:
IT Sub-Ctte: Reg. Councillor
J. Jones Chair: Councillor
E. Shapero
Chair: Grants Sub-Ctte: Councillor V. Burke
Attendance
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J. Livey, Chief Administrative Officer
C. Conrad, Town Solicitor
A. Taylor, Commissioner of Corporate Services
J. Baird, Commissioner of Development Services
P. Loukes, Acting Commissioner, Asset Management
A.
Seabrooke, Acting Commissioner, Markham Public Libraries, Fire & Emergency Services, Recreation Services and Culture
I. Kutter, Auditor General
K. Kitteringham, Deputy Town Clerk
B. Cribbett, Treasurer
S. Laing, Director, Human Resources
A. Brown, Director, Engineering
J. Lustig, Director, Financial and Client Services
P. Ingham, General Manager, Operations
J. Klaus, General Manager, Waterworks
A. Tang, Acting Manager, Financial Planning
M. Ingwersen. District Manager (West), Operations
C. Marsales, Manager, Waste Management
C. Raynor, Committee Clerk
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The General Committee convened at 9:00 a.m. with Councillor J. Virgilio
in the Chair. Councillor A. Chiu assumed the Chair for discussion of Community
Services Issues Items 26-27. Councillor E. Shapero assumed the Chair for
discussion of Environment and Sustainability Issues Item 28. The General
Committee recessed at 12:15-12:45 p.m.
DISCLOSURE OF INTEREST
None disclosed
1. BUSINESS
IMPROVEMENT AREA (BIA)
STREETSCAPE SERVICES (3.11
& 3.12)
Mr. P. Howes,
Manager, Markham Business Improvement Area (BIA), Mr. G. McCormick, Manager,
Unionville BIA, and Ms. T. MacKinnon, Unionville BIA presented information
relating to the streetscape services offered in the BIAs. There was discussion
relating to the level of service in the BIAs as compared to other areas of the
Town and Committee sought clarification on some minor issues. There was also
discussion of the costs incurred by the BIAs for streetscape services in 2008
and previous years.
Moved by
Councillor J. Virgilio
Seconded by
Councillor C. Moretti
That
the deputations by Mr. P. Howes, Manager, Markham BIA, Mr. G. McCormick,
Manager, Unionville BIA, and Ms. T. MacKinnon, Unionville BIA, regarding streetscape services in the BIAs, be received.
CARRIED
2. PUBLIC
SECTOR ACCOUNTING BOARD (PSAB) 3150-
TANGIBLE CAPITAL ASSETS (7.0)
Presentation
Ms.
L. Whetham, Project Manager, Public Sector Accounting Board (PSAB), presented
information on the tangible capital assets requirements of PSAB and the
compliance work done to-date. There was brief discussion on the criteria for
including a tangible capital asset. It was noted that individually-tracked
assets will likely have a minimum value of $5,000 but that groups of assets
will also be tracked.
Moved
by Deputy Mayor J. Heath
Seconded
by Councillor C. Moretti
That
the presentation entitled PSAB 3150 Tangible Capital Assets by Ms. L. Whetham, Project
Manager, Public Sector Accounting Board, be received.
CARRIED
3. MINUTES
OF THE APRIL 21 & MAY 5, 2008
GENERAL COMMITTEE (16.0)
April
21 May
5
Moved by Councillor E. Shapero
Seconded by Councillor C. Moretti
That the minutes of the April 21 and May 5, 2008 General Committee be
received.
4. MINUTES
OF THE APRIL 17, 2008
MARKHAM ENVIRONMENTAL ADVISORY
COMMITTEE (16.0)
Minutes
Moved by Councillor E. Shapero
Seconded by Councillor C. Moretti
That the minutes of the April 17, 2008 Markham Environmental Advisory
Committee be received.
5. MINUTES
OF THE APRIL 7, 2008
RACE RELATIONS COMMITTEE (16.0)
Minutes
Moved by Councillor E. Shapero
Seconded by Councillor C. Moretti
That the minutes of the April 7, 2008 Race Relations Committee be
received.
6. MINUTES
OF THE APRIL 23, 2008
ANIMAL CARE SERVICES COMMITTEE
(16.0)
Minutes
Moved by Councillor E. Shapero
Seconded by Councillor C. Moretti
That the minutes of the April 23, 2008 Animal Care Services Committee
be received.
7. APPOINTMENTS/RESIGNATIONS
TO
ADVISORY COMMITTEES (16.0)
Moved by Councillor E. Shapero
Seconded by Councillor C. Moretti
That the resignation
of Mr. Pratheesh Ratnasingham from the Cycling and Pedestrian Advisory
Committee be accepted with regret, and a letter of appreciation be
forwarded; and,
That Miss Quan Low
Sin be appointed to the Milliken Mills Main Street Advisory Group ; and,
That the resignation of Mr.
Gordon To from the Markham Race Relations Committee be accepted with regret,
and a letter of appreciation be forwarded; and further,
That the following
appointments to the Heintzman House Community Centre Board be confirmed
for the term ending December 31, 2008:
Ed Hankins, Chair
Ken Davis,
Vice-Chair
Pat Chamandy
Paul Glionna
Sam Masson
Bob Willson
Stan Daurio
Frank Butters
Don Poscente.
CARRIED
8. STAFF
AWARDED CONTRACTS FOR THE MONTH
OF MARCH 2008 (7.4)
Report Attachment
Moved by Councillor E. Shapero
Seconded by Councillor C. Moretti
That
the report entitled “Staff Awarded Contracts for the Month of March 2008” be
received.
9. WATER
AND SEWER ARREARS ADDED TO THE TAX ROLL (7.3)
Report
Moved
by Deputy Mayor J. Heath
Seconded
by Regional Councillor G. Landon
That
the report entitled, “Water and Sewer Arrears Added to the Tax Roll” be
received for information; and,
That
Council endorse the policy of adding of water/sewer arrears to the tax account
of the property to which the service was provided effective July 1, 2008; and
further,
That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
10. NEW
USER FEE- CHARGES ADDED TO THE TAX
COLLECTOR’S ROLL (7.3)
Report
Moved
by Deputy Mayor J. Heath
Seconded
by Regional Councillor G. Landon
That
Council approve a $30.00 administrative fee to be charged for the addition of
non-tax related arrears on the tax collector's roll; and,
That
By-Law 2002-276 be amended to reflect this fee; and further,
That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
11. EXTENSION
OF CONTRACT 077-T-05 ADULT SCHOOL
CROSSING GUARDS PROGRAM (3.16)
Report
Staff agreed to report to Council on June 10,
2008 on issues related to overall service levels. Ward Councillors agreed to
forward specific concerns to the Commissioner, Development Services.
Moved
by Deputy Mayor J. Heath
Seconded
by Councillor C. Moretti
That
the report entitled “Extension of Contract 077-T-05 Adult School Crossing Guard Program” be
received; and,
That Contract 077-T-05 Adult School Crossing Guard Program be extended for one (1)
additional year ending June 30, 2009 with Staffing Services Inc. and including
the existing terms and conditions as outlined in the original bid document, in
the estimated annual amount of $576,236.00, exclusive of GST; and,
That
funds for this contract during the 2008 season (i.e. September 2008 – December
2008) be funded from the Engineering Department’s 2008 Operating Budget account
640 998 5642 School Crossing Guards in the estimated amount of $253,572.00,
exclusive of GST; and,
That
funds for this contract during the 2009 season (i.e. January 2009 – June 2009),
in the estimated amount of $322,664.00, exclusive of GST, be included in the
2009 budget; and further,
That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
12. AWARD OF TENDER 065-T-08 TRAFFIC CALMING
AT ROYAL ORCHARD BOULEVARD, CARLTON ROAD AND
VILLAGE PARKWAY (5.12)
Report
It was noted that traffic calming measures
will not include speed humps.
Moved
by Deputy Mayor J. Heath
Seconded
by Councillor C. Moretti
That the report entitled “Award of
Tender # 065-T-08 Traffic Calming at Royal Orchard
Boulevard, Carlton Road and Village Parkway” be received; and,
That the
contract for Tender # 065-T-08 Traffic Calming at Royal Orchard Boulevard,
Carlton Road and Village Parkway be awarded to the lowest priced qualified
bidder, Mopal Construction Limited in the amount of $373,753.00 exclusive of
GST; and,
That a
contingency in the amount of $56,062.00 exclusive of GST, be established to
cover any additional construction costs and that the Director of Engineering be
authorized to approve expenditure of this contingency amount up to the
specified limit; and,
That the award be funded from the 2007 Engineering Capital for
Safe Streets Programme, project # 083 5350 7660 005 in the amount of
$429,815.00; and further,
That Staff be authorized and
directed to do all things necessary to give effect to this resolution.
CARRIED
13. MOTION REGARDING POWERSTREAM
OPERATIONS CENTRE (13.7)
Motion
**Moved by Councillor E. Shapero
Seconded by Councillor C.
Moretti
Whereas PowerStream Management has
recommended to its Board of Directors that it move to one operation centre to
service PowerStream’s existing service territory;
And whereas at its meeting of April 25,
2008, PowerStream’s Board of Directors approved a recommendation authorizing
PowerStream’s Management to finalize negotiations with JAXX Corporation (Atlas)
for the lease and purchase option of a new operations centre and for the
purchase of adjacent land for a new transformer station, subject to Shareholder
approval;
And whereas the Shareholders Agreement
(“Shareholders Agreement”) between The Corporation of the Town of Markham,
Markham Energy Corporation, The Corporation of the City of Vaughan and Amalco
Hydro Distribution Inc., dated June 1, 2004, as amended, provides in Section
2.05 that the Corporation shall maintain two (2) operations centres, together
with two (2) store front customer service centres, one to be located in each of
Markham and Vaughan;
And whereas Section 5.03 of the
Shareholders Agreement provides that an amendment to the Shareholders Agreement
requires agreement in writing, duly executed by all parties to the Shareholders
Agreement;
It is therefore resolved that The Corporation of the
Town of Markham approves an amendment to Section 2.05 of the Shareholders Agreement so
that it reads as follows:
“The
head office and registered office of the Corporation shall be located in one of
the municipalities where the Business is conducted. In addition, the
Corporation shall maintain one or more operation centre(s) within PowerStream’s
service territory, one of which shall be located within Markham or Vaughan, and
shall maintain two store front customer service centres, one to be located in
each of Markham and Vaughan, Ontario.”
**Amended by Council at its meeting on June
10, 2008 to withdraw the motion above and replace it with the following:
“That the following Shareholder Waiver
regarding the PowerStream Operations Centre, adopted by the Board of Directors
of Markham Enterprises Corporation at its meeting held on June 9, 2008, be
approved; and,
That the Mayor
and Clerk be authorized to execute the waiver in substantially the form set
out, in a form satisfactory to the Chief Administrative Officer:
“WHEREAS the undersigned are parties to the
Shareholders Agreement for PowerStream Inc. dated June 1, 2004 (the “USA”);
AND WHEREAS all capitalized terms used herein
have the meanings ascribed thereto in the USA;
AND WHEREAS Section 2.05 of the USA requires
the Corporation to maintain two operations centres, one to be located in each
of Markham and Vaughan, Ontario;
AND WHEREAS it is now intended that the
Corporation maintain, at a minimum, one operations centre, to be located in
either Markham or Vaughan, Ontario;
AND WHEREAS the undersigned accordingly
desire to waive the requirements of Section 2.05 of the USA;
NOW THEREFORE FOR VALID CONSIDERATION, the
undersigned hereby waive Section 2.05 of the USA such that the Corporation
shall maintain, at a minimum, one operations centre to be located in either
Markham or Vaughan, Ontario, provided that the operations of the Corporation
shall be carried out by the Corporation to the current service level and other
standards which, at a minimum, are in compliance with the requirements of the
Ontario Energy Board.
Agreed as of the day of June, 2008.
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THE CORPORATION OF THE TOWN OF MARKHAM
Per: _____________________________
Mayor
Per: _____________________________
Clerk
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MARKHAM ENTERPRISES CORPORATION
Per: ____________________________
Name:
Per: ____________________________
Name:
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THE CORPORATION OF THE CITY OF VAUGHAN
Per: ____________________________
Name:
Per: ____________________________
Name:
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VAUGHAN HOLDINGS INC.
Per: ____________________________
Name:
Per: ____________________________
Name:
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POWERSTREAM INC.
Per: ___________________________
Name:
Per: ___________________________
Name:”
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”
14. AWARD
OF TENDER #052-T-08 TOWNWIDE, PAVEMENT
MARKINGS (7.12.2)
Report
Moved by Councillor C. Moretti
Seconded by Councillor D. Horchik
That
the report entitled “Award of Tender # 052-T-08 Townwide, Pavement Markings” be
received; and,
That
the contract for Townwide, Pavement Markings be awarded to the lowest bidder,
Guild Electric Ltd. for an estimated annual amount of $254,089.40 exclusive of
GST, totalling $762,268.20 exclusive of GST for a period of three (3) years;
and,
That
funds for this contract for the 2008 period be drawn from the 2008 Operating
Budget Account 700 505 5307 Pavement Markings in the estimated amount of
$254,089.40 exclusive of GST;
and,
That
funds for this contract for the 2009 and 2010 periods, in the estimated amount
of $508,178.80 exclusive of GST, be
included in the 2009 and 2010 Operating Budget; and further,
That
Staff be authorized and directed to do all things necessary to give effect to
this resolution;
CARRIED
15. BUSINESS
IMPROVEMENT AREA (BIA) STREETSCAPE
SERVICES (3.11 & 3.12)
Report Appendix
A Appendix
B
There was
considerable discussion concerning streetscape services in the Business
Improvement Areas (BIAs). It was agreed that the streetscape enhancements are a
draw for visitors and it was suggested that innovations in maintenance
techniques may help reduce associated costs. Increased use of perennials was
also suggested and there was agreement that a Working Group should consider
ways to ensure all areas of the Town are treated equally.
Moved by
Councillor J. Virgilio
Seconded by
Councillor C. Moretti
That
the report dated May 26, 2008 entitled “Business Improvement Area (BIA)
Streetscape Services” be received; and,
That
the report dated May 5, 2008 entitled “Business Improvement Area
(BIA)Streetscape Services” be disregarded and be replaced with this report;
and,
That the emails from the following members of the Main Street Markham
BIA forwarding their comments with respect to the report entitled, “Business
Improvement Area-Streetscape Services” be received:
Roger Clements
Diane Kobelansky
Paul Salvo
Leslie Olson
Beatrice and John
Barbarian
Victor Hartman;
and,
That in 2008, the Markham and Unionville Business Improvement Areas
receive the current level of streetscape services at no cost; and,
That a Committee be established to consider a Town-wide policy on
streetscape enhancement and beautification, to be in effect in 2009; and,
That the Markham and Unionville Business Improvement Areas not be
charged for streetscape services received in 2007; and further,
That Staff be
authorized and directed to do all things necessary to give effect to this resolution.
CARRIED
16. BILL
130-IMPACT ON BUSINESS IMPROVEMENT
AREAS (BIA) (3.11 & 3.12)
Report
There was considerable discussion concerning the Business Improvement
Areas (BIAs). Topics discussed included the potential for additional BIAs;
issues regarding the use of Town property and facilities used by the BIAs; the
possibility of having BIAs implement parking restrictions on private property in
those areas; notice requirements for BIA meetings.
Moved by Deputy Mayor J.
Heath
Seconded by Councillor J.
Webster
That the report entitled “Bill 130 – Impact
on Business Improvement Areas (BIAs)” be received for information purposes;
and,
That a copy of the report entitled “Bill 130
– Impact on Business Improvement Areas (BIAs)” be provided to Markham’s BIAs
for information/action; and,
That the Clerk meet with representatives from
the BIAs, including Council representatives, in order to review the
requirements and implications of Bill 130, with an invitation extended to all
Members of their Management Boards; and,
That staff review and report back to General
Committee on the enactment of a general by-law regarding the accountability,
transparency, financial management and the governance structure of Markham’s
BIAs; and further,
That staff consider inviting representatives
from the Ministry of Municipal Affairs and Housing to give a presentation to
General Committee and representatives of the BIAs, on Bill 130.
CARRIED
17. ZERO
WASTE POLICY FOR TOWN FOOD AND CATERING
SERVICES AND EVENTS (5.1)
Report Attachment
Ms. C. Marsales, Manager, Waste Management, provided a brief overview
of the Zero Waste Policy.
Moved by Councillor E. Shapero
Seconded by Mayor F. Scarpitti
That the Report entitled “Zero Waste Policy
for Town Food and Catering Services and Events” be approved; and,
That effective July 1, 2008, all food service
operations and Town run events in the Civic Center conform to Markham’s Zero
Waste Food and Catering Service Policy; and,
That effective January 1, 2009, all food
service operations in Town owned or leased facilities and Town run events conform
to Markham’s Zero Waste Food Service and catering Policy subject to
negotiations with contracts already in place; and,
That effective January 1, 2009, all food
service vendors who supply services directly or indirectly to the Town, through
the servicing of Town sponsored events be prohibited from using polystyrene
food serving products including but not limited to plastic utensils, clamshell
containers, cups, and plates; and,
That effective January 1, 2009, all community events that have been
financially supported by the Town be required to conform to Markham’s Zero
Waste Food Service and Catering Service Policy; and,
That an awareness and education program be
developed; and,
That the Town’s cafeteria services contract
mandate the adherence to this policy; and further,
That Staff be authorized and directed to do all
things necessary to give effect to this resolution.
18. CONTRACT EXTENSION 014-R-02 CAFETERIA
SERVICES FOR THE MARKHAM CIVIC
CENTRE (7.12 & 5.1)
Report
Mr. M. Schreiner, Vice
President, Local Food Plus (LFP), presented information relating to the
benefits of local food. It was noted that food is considered local if it
originated in Ontario.
Moved by Councillor E. Shapero
Seconded by Councillor D. Horchik
That the report entitled “Contract extension 014-R-02 Cafeteria Services for Markham Civic
Centre” be received; and,
That
the presentation by Mr. M.
Schreiner, Vice President, Local
Food Plus (LFP), be received; and,
That
the tendering process be waived in accordance with Purchasing By-Law 2004-341,
Part II, Section 7 (1) which states…(c) when the extension of an existing
contract would prove more cost-effective or beneficial; and,
That Contract 014-R-02 for Cafeteria Services
for Markham Civic Centre be extended to Unique Caterers & Party Services
(Unique Caterers), for a term of three (3) years with an option to renew for an
additional two (2) years based on mutual agreement and with revised financial
terms and conditions as provided under financial consideration section of this
report; and,
That Contract 014-R-02 for Cafeteria Services
for Markham Civic Centre be amended to include 8100 Warden Ave Cafeteria
Services requirements; and,
That the Cafeteria
Services contract include a clause that focuses on provision of services that
conform to the Town’s healthy workplace environment and initiatives related to
waste diversion resulting in a “Zero Waste” environment; and,
That the Mayor and Town Clerk be authorized to execute an
agreement with Unique Caterers in a form satisfactory to the Town’s Solicitor
and Commissioner, Corporate Services; and,
That
the Manager of Purchasing be authorized to enter in a Memorandum of
Understanding with the Local Food Plus (LFP) for the duration of this contract
to monitor and implement the purchase of produce from local farmers as per
contract; and,
That
the Treasurer be given the authority to set aside annually up to ten per
cent of the revenue from the contract to assist Unique Caterers on pricing
strategies and procurement alternatives to enable the achieving of the mandates
of the Corporate Zero Waste policy, healthy food alternatives and Local Food
Procuring initiatives; and,
That
the current working group continue to work with Unique Caterers and
periodically report to the environmental issues committee on the progress of
the Zero Waste initiatives; and,
That funds collected will be credited to the
Corporate Revenue Account; and further,
That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
19. AWARD OF TENDER 043-T-08 STEELES AVENUE
EAST
WATERMAIN REPLACEMENT (PHASE 2) FROM HENDERSON
AVENUE TO BAYVIEW AVENUE (5.4)
Report Attachment
Moved
by Regional Councillor G. Landon
Seconded
by Councillor E. Shapero
That
the report entitled “Award of Tender 043-T-08 Steeles Avenue East Watermain
Replacement (Phase 2) from Henderson Avenue to Bayview Avenue” be received;
and,
That the
contract for 043-T-08 Steeles Avenue East Watermain Replacement (Phase 2) from
Henderson Avenue to Bayview Avenue be awarded to the lowest priced bidder,
Hollingworth Construction Co. in the amount of $965,877.50 exclusive of GST;
and,
That a separate purchase order in the amount of
$96,587.75 exclusive of GST be issued for contingency to cover any
additional fees and that the Director of Asset Management be authorized to
approve expenditure of this contingency amount up to the specified limit in
accordance with the Expenditure Control Policy; and,
That staff be authorized to retain a
qualified geotechnical consulting firm in accordance with the Town’s purchasing
bylaw to provide geotechnical and materials testing services during construction
for an upset limit of $7,000.00 exclusive of GST; and,
That the award
be funded from the 2008 Waterworks Department Capital Project 053-6150-8435-005
Watermain Construction/Replacement; in the amount of $1,350,000.00; and,
That upon payment
of all the invoices, the remaining funds in the amount of $280,534.75 be
returned to the original funding source; and further,
That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
20. CANCELLATION,
REDUCTION OR REFUND OF TAXES
UNDER SECTION 357 AND 358 IF
THE MUNICIPAL ACT 2001 (7.3)
Report
There was no one in attendance to speak on this matter.
Moved by Councillor C. Moretti
Seconded by Councillor A. Chiu
That taxes totalling approximately $234,407.42
be adjusted under Section 357 (in the amount of $222,240.66) and Section 358
(in the amount of $12,166.76) of the Municipal Act, 2001 of which the Town’s
portion is estimated to be $29,708.48; and,
That the Treasurer be directed to adjust the
Collector’s Roll accordingly; and further,
That staff be authorized and directed to do
all things necessary to give effect to this resolution.
CARRIED
21. 2008
TAX RATE AND LEVY BY-LAW (7.3)
Report
Staff agreed to publish details of the 2008 Tax Rate and Levy By-Law on
the Town’s website.
Moved by Regional Councillor G. Landon
Seconded by Regional Councillor T. Wong
That a by-law to provide for
the levy and collection of property taxes totalling $469,324,052 required by the Town of Markham, Regional Municipality of York and
the Boards of Education in a form substantially similar to the attached
Appendix and satisfactory to the Town Solicitor and to provide for the mailing
of notices requesting payment of taxes for the year 2008, as set out as
follows, be approved:
Town of Markham: $102,254,653
Region of York: $194,918,649
School Boards: $172,150,750
Markham BIA: $ -
Unionville BIA: $ -
Total $469,324,052
That
staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
22. DEVELOPMENT
CHARGES TRANSITION RULES (7.11)
Report
Moved by Councillor J. Webster
Seconded by Councillor C. Moretti
That the report titled “Development Charge
Transition Rules” be received; and,
That Council approve a transition policy for
implementation of the proposed development charge by-law amendments, as
follows:
- that
subdivision applicants that have submitted all documentation required to
initiate the Subdivision Agreement, as set out in this report, on or
before 14 days from the date of enactment of the 2008 Town Wide Hard and
Area Specific Development Charge By-laws, be charged development charges
based on the current 2004 bylaw rates, as indexed;
- that site
plans that have been endorsed by Council on or before 14 days from the
date of enactment of the 2008 Town Wide Hard and Area Specific Development
Charge By-laws, be charged development charges based on the current 2004
bylaw rates, as indexed; and,
That
subdivision applicants that qualify for the 2004 development charge rates be
given until September 30, 2008 to register their subdivisions, failing which
the 2008 by-law rates apply; and,
That site plan
applicants that qualify for the 2004 development charge rates be given until
September 30, 2008 to complete the site plan agreement process and obtain a
building permit, failing which the 2008 by-law rates apply; and further,
That Staff be authorized and directed to do
all things necessary to give effect to this resolution.
CARRIED
23. DISASTER
RELIEF-MYANMAR (BURMA) (7.6)
Memorandum
Moved by Regional Councillor G. Landon
Seconded by Councillor V. Burke
That the Staff memorandum dated May 15, 2008 from Mr. S. Mintz, Deputy
Fire Chief, Emergency Management and Co-ordination regarding disaster relief
for Myanmar (Burma) be received.
CARRIED
24. SPECIAL
GENERAL COMMITTEE MEETING (9.0)
Moved by Councillor A. Chiu
Seconded by Councillor J. Webster
That, as recommended
by the Chair, June 23, 2008 be set aside for an extra General Committee meeting
in the event it is required to complete its business before the summer recess.
CARRIED
25. COUNCIL
REMUNERATION (11.9)
Memorandum
Moved by Mayor F. Scarpitti
Seconded by Regional Councillor J. Jones
That the Staff Memorandum
dated May 5, 2008 from the Director of Human Resources be received; and,
That there be a one time
economic adjustment to equalize Ward and Regional Councillors’ base salaries;
and
That further benefit
improvements and remuneration increases be based on the CUPE Agreement, as it
is for the Town’s non-union staff, with effect from April, 2007.
CARRIED
26. GLENBOURNE
AND GLENRIDGE COMMUNITIES
SANITARY SEWER (LOCAL
IMPROVEMENT) (5.5)
Report Attachment
Moved by Councillor J. Virgilio
Seconded by Councillor C. Moretti
That
the report entitled “Glenbourne and Glenridge Communities Sanitary Sewer (Local
Improvement)” be received; and,
That
the municipal sanitary sewer system options proposed for Glenbourne and
Glenridge Communities be received; and,
That
the Asset Management Department staff report back to Council if a local
improvement project is requested by the community and staff recommendations on
the overall servicing scheme; and further,
That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
27. COMMUNITY
LEAD TESTING PROGRAM-
STATUS REPORT (1) (5.3)
Report
Mr. J. Klaus, General Manager, Waterworks, provided a brief overview of
the Community Lead Testing Program. Committee requested there be a press
release outlining the success of the Program.
Moved by Regional Councillor G. Landon
Seconded by Deputy Mayor J. Heath
That
the report “Community Lead Testing Program – Status Report (1)” be received; and,
That
staff report back to Council with the findings of the Community Lead Testing
Program after completion of Sampling Period # 2; and further,
That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
28. SMOG
SUMMIT
Memorandum
Moved by Regional
Councillor T. Wong
Seconded by Regional
Councillor G. Landon
That the staff
memorandum from Ms. M Urquhart, Manager, Environmental Leadership, regarding
the Smog Summit in June, 2008, be received; and,
That Mayor F. Scarpitti be authorized to sign the 2008 Toronto
and Region Intergovernmental Declaration on Clean Air on behalf of the Town of
Markham at the Smog Summit on June 4, 2008.
CARRIED
29. GRANT
REQUEST-SOUTH ASIAN HERITAGE MONTH (7.6)
Application
Mr.
S. Joshi and Mr. A. Kumar, on behalf of Vedic Cultural Centre, presented
information relating to the work of the Centre and of the South Asian Heritage
Month event.
Committee
suggested that the Vedic Cultural Centre use the Civic Centre to host an
information display during the South Asian Heritage Month event on May 31, 2008.
The Grants Sub-Committee and Finance staff met during the lunch recess in order
to make a recommendation on the Centre’s request for funding in the amount of
$4,000.
Moved by
Councillor V. Burke
Seconded by
Councillor L. Kanapathi
That the presentations by Mr. S. Joshi and Mr. A. Kumar, on behalf of
Vedic Cultural Centre, regarding the work of the Centre and of the South Asian
Heritage Month event, be received; and,
That
the grant application from the Vedic Cultural Centre towards their South Asian
Heritage Celebration event on May 31, 2008 be approved to a level of $2,500 to
be funded from the Council Sponsorships Account number 840-841-5840.
CARRIED
30. 2008 CELEBRATE MARKHAM GRANTS ALLOCATIONS
BY THE GRANTS SUB-COMMITTEE INCLUDING THE 2008
CHARACTER COMMUNITY PROGRAM (7.6)
Report Attachments
There was discussion
concerning the various grant allocations.
Moved by Mayor F. Scarpitti
Seconded by Deputy Mayor J.
Heath
That
the report dated May 26, 2008 entitled “2008 Celebrate Markham Grants
Allocation by the Grants Sub-Committee including the 2008 Character Community
Program” be received; and,
That
$5,000 be allocated to Character Community from the unallocated balance of
$5,250 within the 2008 Celebrate Markham Grants Budget; and,
That
the recommendations from the April 21, 2008 report entitled “2008 Celebrate
Markham Grants Allocation by the Grants Sub-Committee” be approved, save and except the amounts apportioned to the Seniors Clubs and Opera
York; and,
That staff report back to General Committee with a policy on grant
allocations; and further,
That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
Moved by
Councillor J. Webster
Seconded by
Regional Councillor G. Landon
That
staff be directed to consider options for retaining a consultant to provide
education to Celebrate Markham grant recipients on strategies for making events
more financially sustainable.
CARRIED
31. INTRODUCTION OF AUDITOR GENERAL (12.0)
Committee was introduced to Ms. I. Kutter, the new Auditor General of
the Town of Markham.
32. LAND BANKING STRATEGY (12.0)
Moved by Councillor C. Moretti
Seconded by Deputy Mayor J. Heath
Whereas the Town of Markham will require land for future public
facilities including but not limited to parking structures, recreational and
cultural venues;
And whereas the Town may also require land for future economic
development partnership opportunities similar to the National Centre for Medical Device Development (NCMDD);
And whereas it
may be both financially and strategically advantageous for the Town to purchase
such land several years in advance of the actual known requirement;
Therefore be
it resolved that staff report back to Committee with a comprehensive land
banking strategy which will identify both potential future requirements and
funding strategies.
CARRIED
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Moved by Councillor C. Moretti
Seconded by Regional Councillor J. Jones
That the Committee resolve in camera to discuss the following
confidential matters: (2:40 p.m.)
(a)
Lease of Town
Owned Lands
(b)
Conveyance of
Land to Box Grove Developments
(c)
Proposed land
transaction with ORC
(d)
Proposed sale or
lease of Town Owned Lands
(e)
Birchmount Road
extension contract
CARRIED
Moved by Councillor C. Moretti
Seconded by Regional Councillor J. Jones
That the Committee rise (4:18 p.m.)
CARRIED
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ADJOURNMENT
The meeting adjourned at 4:20 p.m.