General Committee Meeting Minutes

Meeting Number: 6
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Live streamed
Roll Call
  • Mayor Frank Scarpitti
  • Deputy Mayor Michael Chan
  • Regional Councillor Jim Jones
  • Regional Councillor Joe Li
  • Regional Councillor Alan Ho
  • Councillor Keith Irish
  • Councillor Ritch Lau
  • Councillor Reid McAlpine
  • Councillor Karen Rea
  • Councillor Andrew Keyes
  • Councillor Amanda Collucci
  • Councillor Juanita Nathan
  • Councillor Isa Lee
Staff
  • Andy Taylor, Chief Administrative Officer
  • Trinela Cane, Commissioner, Corporate Services
  • Arvin Prasad, Commissioner, Development Services
  • Claudia Storto, City Solicitor and Director of Human Resources
  • Martha Pettit, Deputy City Clerk
  • Catherine Biss, Chief Executive Officer
  • Adam Grant, Fire Chief
  • Alex Moore, Manager of Purchasing & Accounts Payable
  • Mark Visser, Sr Manager Strategy Innovation ＆ Investments
  • Hristina Giantsopoulos, Election/Council & Committee Coordinator
  • John Wong, Technology Support Specialist II
  • Erica Alligood
  • Giulio Cescato, Director of Panning & Urban Design
  • Stephanie DiPerna, Director, Building Standards
  • Heena Mistry, Senior Financial Analyst
  • Alice Lam, Director, Operations

1.
CALL TO ORDER

 

INDIGENOUS LAND ACKNOWLEDGEMENT


We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron- Wendat, Anishnabeg, Seneca, Chippewa, and the Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

The General Committee Meeting convened at 9:33 AM with Mayor Frank Scarpitti presiding as Chair.

2.
DISCLOSURE OF PECUNIARY INTEREST

 

There were none disclosed.  

3.
APPROVAL OF PREVIOUS MINUTES

 

3.1
MINUTES OF THE JANUARY 23, 2023 SPECIAL GENERAL COMMITTEE - BUDGET MEETING (16.0)

This item has attachments. 
1.Special General Committee Minutes - Jan 23, 2023.pdf
  • Moved byDeputy Mayor Michael Chan
    Seconded byCouncillor Karen Rea
    1. That the minutes of the January 23, 2023 Special General Committee -Budget meeting be confirmed.
    Carried

3.2
MINUTES OF THE JANUARY 23 AND 30, 2023 SPECIAL GENERAL COMMITTEE MEETING (16.0)

This item has attachments. 
1.GC20230123.pdf
2.GC20230130.pdf
  • Moved byDeputy Mayor Michael Chan
    Seconded byCouncillor Karen Rea
    1. That the minutes of the January 23 and January 30, 2023 Special General Committee meeting be confirmed.
    Carried

4.
DEPUTATIONS

 

There were no deputations.

5.
COMMUNICATIONS

 

There were no communications.

6.
PETITIONS

 

There were no petitions.

7.
CONSENT REPORTS - FINANCE & ADMINISTRATIVE MATTERS

 

7.1
MINUTES OF THE NOVEMBER 28, 2022 MARKHAM PUBLIC LIBRARY BOARD MEETING (16.0)

This item has attachments. 
1.Approved Minutes of MPL Regular Board Meeting November 28,2022.pdf
  • Moved byRegional Councillor Joe Li
    Seconded byCouncillor Keith Irish
    1. That the minutes of the November 28, 2022 Markham Public Library Board meeting be received for information purposes. 
    Carried

7.2
MINUTES OF THE JANUARY 27, 2023 AND JANUARY 30, 2023 BUDGET COMMITTEE MEETING (16.0)

This item has attachments. 
1.Budget Committee-Jan27,2023.pdf
2.Budget Committee-Jan30,2023.pdf
  • Moved byRegional Councillor Joe Li
    Seconded byCouncillor Keith Irish
    1. That the minutes of the January 27, 2023 and January 30, 2023 Budget Committee meeting be received for information purposes.
    Carried

7.3
261-T-22 REHABILITATION OF SUSPENDED WATERMAIN (5.3)

This item has attachments. 
1.261-T-22 Rehabilitation of Suspended Watermain.pdf
2.261-T-22 Attachment A_Location Map.pdf
  • Moved byRegional Councillor Joe Li
    Seconded byCouncillor Keith Irish
    1. That the report entitled “261-T-22 Rehabilitation of Suspended Watermain” be received” be received; and,
    2. That the contract for the rehabilitation of suspended watermain be awarded to the lowest priced Bidder, Avertex Utility Solutions Inc., in the amount of $912,082.00, inclusive of HST; and,
    3. That a 10% contingency in the amount of $91,208.20 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and,
    4. That the construction award in the amount of $1,003,290.20 (912,082.00 + $91,208.20) be funded from capital project #22206 “Suspended Watermain Insulation Replacement/ Rehabilitation” with available budget of $638,569.56; and,
    5. That the budget shortfall of $364,720.64 be funded from the Waterworks Reserve; and further, 
    6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
    Carried

7.4
STAFF AWARDED CONTRACTS FOR SEPTEMBER AND OCTOBER 2022 (7.12)

This item has attachments. 
1.Staff awarded contracts for the month of September and October 2022.pdf
  • Moved byRegional Councillor Joe Li
    Seconded byCouncillor Keith Irish
    1. That the report entitled “Staff Awarded Contracts for the Months of September and October 2022” be received; and,
    2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
    Carried

7.5
2022 INVESTMENT PERFORMANCE REVIEW (7.0)

This item has attachments. 
1.2022 Investment Performance Review.pdf
2.2022 Year End Analysis Investments print version.pdf
  • Moved byRegional Councillor Joe Li
    Seconded byCouncillor Keith Irish
    1. That the report dated February 7, 2023 entitled “2022 Investment Performance Review” be received; and, 
    2. That staff be authorized and directed to do all things necessary to give effect to this resolution.
    Carried

8.
CONSENT REPORT - COMMUNITY SERVICES MATTERS

 

8.1
BLUE BOX TRANSITION CONFIDENTIALITY AGREEMENT(3.0)

This item has attachments. 
1.Blue Box Transition Confidentiality Agreement - Presentation for General Committee - February 21, 2023.pdf
2.Blue Box Transition Confidentiality Agreement - Presentation for GC - February 21, 2023.pdf
  • Moved byRegional Councillor Joe Li
    Seconded byCouncillor Keith Irish
    1. That the CAO be authorized to execute Circular Materials Ontario’s Registration Forms and Confidentiality Agreements (in a form satisfactory to the City Solicitor) in order for Staff to obtain documents related to blue box Collection RFPs and blue box transition; and, 
    2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
    Carried

9.
REGULAR REPORTS - FINANCE & ADMINISTRATIVE MATTERS

 

9.1
2023 WATER AND WASTEWATER RATE REPORT PRESENTATION (5.3)

This item has attachments. 
1.2023 Water and Wastewater Rate Report Final - v2.pdf
2.2023 Water and Wastewater Rate General Committee Meeting Presentation 7-Feb-2023.pdf

Heena Mistry, Senior Financial Analyst, addressed the Committee to provide a brief summary of the 2023 Water and Wastewater Rate Report Presentation which included information about the City's Environmental Services Department, the City's Water/Wastewater system, historical rates, comparisons with other municipalities and a summary of the 2023 water/wastewater rate.  She  indicated that the rate is increasing by 3.8% or $0.1774 from $4.6163/m3, to $4.7937/m3 effective April 1st, 2023.  

The Committee thanked Ms. Mistry and staff for their work on this presentation and their continued support in this regard.    

There was an inquiry related to the impact of not having any water/wastewater increases during the pandemic had to the Capital Reserves.  

Staff noted that the previous Council approved a four-year rate phase-in beginning in 2023 with an incremental rate increase of 0.4% over four years to maintain the reserve balance.  

  • Moved byCouncillor Andrew Keyes
    Seconded byCouncillor Isa Lee
    1. That the presentation entitled “2023 Water/Wastewater Rate Public Consultation Meeting” be received and approved for presentation at the February 13th Public Consultation meeting; and,
    2. That the report entitled “2023 Water/Wastewater Rate” be received; and,
    3. That Staff be authorized to hold a hybrid public meeting on February 13th, 2023 at 5:30 p.m. to gather residents’ feedback on the principle of increasing the 2023 water/wastewater rate by 3.8% or $0.1774 from $4.6163/m3 to $4.7937/m3 effective April 1st, 2023; and,
    4. That feedback received at the public meeting along with the proposed 2023 water/wastewater rate be put forward for Council’s consideration on February 22nd, 2023; and further,
    5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
    Carried

10.
MOTIONS

 

There were no motions.

11.
NOTICES OF MOTION

 

There were no notices of Motion.

12.
NEW/OTHER BUSINESS

 

There was no new or other business.

13.
ANNOUNCEMENTS

 

There were no announcements.

14.
CONFIDENTIAL ITEM

 

The Committee resolved into Confidential Session at 9:52 AM.  Chair Scarpitti advised that Committee will not return into open session after Confidential Session ends and will not report out on any matter.   

  • Moved byRegional Councillor Alan Ho
    Seconded byCouncillor Ritch Lau

    That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

    Carried

14.1
FINANCE & ADMINISTRATIVE MATTERS

 

14.1.1
SPECIAL GENERAL COMMITTEE CONFIDENTIAL MINUTES- JANUARY 23 AND 30, 2023 (16.0) [ Section 239 (2) (l)]

 

The Committee confirmed the General Committee Confidential Minutes of January 23, and 30, 2023.  

14.1.2
VERBAL UPDATE FROM THE CHIEF ADMINISTRATIVE OFFICER ON LABOUR RELATIONS [Section 239 (2) (d)]

 

Moved By Councillor Isa Lee

Seconded By Councillor Keith Irish

 

That the verbal update on Labour Relations be received.  

Carried

14.2
LAND, BUILDING & PARKS CONSTRUCTION MATTERS

 

14.2.1
A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE CITY OR LOCAL BOARD; (8.6) [SECTION 239 (2)(c)];

 

The Committee consented to place this matter on the February 8, 2023, Confidential Council Meeting Agenda for consideration.

15.
ADJOURNMENT

 
  • Moved byCouncillor Juanita Nathan
    Seconded byRegional Councillor Joe Li

    That the General Committee Confidential session adjourn at 11:32 AM and not return to Open Session or report out on any matter. 

    Carried
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