General Committee Meeting
Revised Agenda
Revised items are identified by an asterisk (*)

Meeting Number: 6

Tuesday, February 07, 2023 at 9:30 A.m. - 1:00 P.m.

Live streamed

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron- Wendat, Anishnabeg, Seneca, Chippewa, and the Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE JANUARY 23, 2023 SPECIAL GENERAL COMMITTEE - BUDGET MEETING (16.0)

• 1. That the minutes of the January 23, 2023 Special General Committee -Budget meeting be confirmed.

3.2

MINUTES OF THE JANUARY 23 AND 30, 2023 SPECIAL GENERAL COMMITTEE MEETING (16.0)

• 1. That the minutes of the January 23 and January 30, 2023 Special General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

COMMUNICATIONS

6.

PETITIONS

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE MATTERS

7.1

MINUTES OF THE NOVEMBER 28, 2022 MARKHAM PUBLIC LIBRARY BOARD MEETING (16.0)

• 1. That the minutes of the November 28, 2022 Markham Public Library Board meeting be received for information purposes. 

7.2

MINUTES OF THE JANUARY 27, 2023 AND JANUARY 30, 2023 BUDGET COMMITTEE MEETING (16.0)

• 1. That the minutes of the January 27, 2023 and January 30, 2023 Budget Committee meeting be received for information purposes.

7.3

261-T-22 REHABILITATION OF SUSPENDED WATERMAIN (5.3)

P. Kumar, ext. 2989 / T. Casale, ext. 3190

• 1. That the report entitled “261-T-22 Rehabilitation of Suspended Watermain” be received” be received; and,
  2. That the contract for the rehabilitation of suspended watermain be awarded to the lowest priced Bidder, Avertex Utility Solutions Inc., in the amount of $912,082.00, inclusive of HST; and,
  3. That a 10% contingency in the amount of $91,208.20 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and,
  4. That the construction award in the amount of $1,003,290.20 (912,082.00 + $91,208.20) be funded from capital project #22206 “Suspended Watermain Insulation Replacement/ Rehabilitation” with available budget of $638,569.56; and,
  5. That the budget shortfall of $364,720.64 be funded from the Waterworks Reserve; and further, 
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.4

STAFF AWARDED CONTRACTS FOR SEPTEMBER AND OCTOBER 2022 (7.12)

A. Moore, ext. 4711

• 1. That the report entitled “Staff Awarded Contracts for the Months of September and October 2022” be received; and,
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.5

2022 INVESTMENT PERFORMANCE REVIEW (7.0)

M. Visser, ext. 4260

• 1. That the report dated February 7, 2023 entitled “2022 Investment Performance Review” be received; and, 
  2. That staff be authorized and directed to do all things necessary to give effect to this resolution.

8.

CONSENT REPORT - COMMUNITY SERVICES MATTERS

8.1

BLUE BOX TRANSITION CONFIDENTIALITY AGREEMENT(3.0)

C. Marsales ext. 3560

• 1. That the CAO be authorized to execute Circular Materials Ontario’s Registration Forms and Confidentiality Agreements (in a form satisfactory to the City Solicitor) in order for Staff to obtain documents related to blue box Collection RFPs and blue box transition; and, 
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

REGULAR REPORTS - FINANCE & ADMINISTRATIVE MATTERS

9.1

2023 WATER AND WASTEWATER RATE REPORT PRESENTATION (5.3)

J. Pak, ext. 2514 / H. Mistry, ext. 2117

• 1. That the presentation entitled “2023 Water/Wastewater Rate Public Consultation Meeting” be received and approved for presentation at the February 13^th Public Consultation meeting; and,
  2. That the report entitled “2023 Water/Wastewater Rate” be received; and,
  3. That Staff be authorized to hold a hybrid public meeting on February 13th, 2023 at 5:30 p.m. to gather residents’ feedback on the principle of increasing the 2023 water/wastewater rate by 3.8% or $0.1774 from $4.6163/m³ to $4.7937/m³ effective April 1^st, 2023; and,
  4. That feedback received at the public meeting along with the proposed 2023 water/wastewater rate be put forward for Council’s consideration on February 22^nd, 2023; and further,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.

MOTIONS

11.

NOTICES OF MOTION

12.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

13.

ANNOUNCEMENTS

14.

CONFIDENTIAL ITEM

14.1

FINANCE & ADMINISTRATIVE MATTERS

14.1.1

SPECIAL GENERAL COMMITTEE CONFIDENTIAL MINUTES- JANUARY 23 AND 30, 2023 (16.0) [ Section 239 (2) (l)]

14.2

LAND, BUILDING & PARKS CONSTRUCTION MATTERS

14.2.1

A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE CITY OR LOCAL BOARD; (8.6) [SECTION 239 (2)(c)];

15.

ADJOURNMENT