General Committee Meeting
Revised Agenda
Revised items are identified by an asterisk (*)

Meeting Number: 17

Tuesday, December 17, 2024 at 9:30 A.m. - 11:00 A.m.

Live streamed

Please bring this General Committee Agenda to the Council meeting on December 18, 2024. 

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron- Wendat, Anishnabeg, Seneca, Chippewa, and the Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE DECEMBER 3, 2024 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the December 3, 2024 General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

COMMUNICATIONS

6.

PETITIONS

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE MATTERS

7.1

MINUTES OF THE OCTOBER 28, 2024 MARKHAM PUBLIC LIBRARY BOARD MEETING (16.0)

• 1. That the minutes of the October 28, 2024 Markham Public Library Board meeting be received for information purposes.

7.2

MINUTES OF THE SEPTEMBER 11, 2024 UNIONVILLE BUSINESS IMPROVEMENT AREA BOARD MEETING (16.0)

• 1. That the minutes of the September 11, 2024 Unionville Business Improvement Area Committee meeting be received for information purposes.

7.3

MIDEA HOME APPLIANCES CANADA – SPONSORSHIP AND NAMING RIGHTS AGREEMENT (8.2)

R. McCluskey, ext. 2105

• 1. That the report titled “Midea Home Appliances Canada – “Sponsorship and Naming Rights Agreement” be received; and,
  2. That the City of Markham enter into a five-year sponsorship and naming rights agreement with Midea Home Appliances Canada company (“Midea”), granting Midea the following rights:
     1. Designation as the “Entertainment Sponsor” for the Markham Canada Day Celebration for the years 2025, 2026, 2027, 2028 and 2029.
     2. Sponsorship rights and interior naming rights for the Angus Glen Community Centre East Arena and Gymnasium.
     3. Naming rights for the Angus Glen Community Centre Lower-Level Concession Stand, to be named the “Midea Community Kitchen and Pantry"; and,
  3. That the sponsorship and naming rights agreement include the following fees payable by Midea;
     1. A one-time Concession Stand Renovation Fee of $50,000 to be paid in Year 1.
     2. A one-time Gymnasium Floor Renovation Fee of $55,000 to be paid in Year 1.
     3. An annual Canada Day Entertainment Sponsor sponsorship fee of $30,000 for Years 1, 2, 3, 4, and 5.
     4. An annual East Arena and Gymnasium naming rights and sponsorship fee of $25,000 for Years 1, 2, 3, 4, and 5.
     5. An annual naming rights fee of $24,000 for Years 1, 2, 3, 4, and 5, for the Midea Community Kitchen and Pantry; and,
  4. That the Mayor and Clerk be authorized to execute the sponsorship and naming rights agreement between the City and Midea, substantially in accordance with the terms set out in the report, and extensions of such sponsorship and naming rights agreement, in a form approved by the CAO and City Solicitor; and,
  5. That the one-time Concession Stand Renovation Fee of $50,000 and the one-time Gymnasium Floor Renovation Fee of $55,000 be deposited into new two new capital projects; and,
  6. That the East Arena and Gymnasium sponsorship and naming rights proceeds be deposited into G/L# 795-796-9254 (General Sponsorships), the Lower-Level Concession Stand naming rights proceeds be deposited into G/L # 514-113-8910 (Recreation Revenue Account) and the Canada Day Entertainment Sponsor sponsorship proceeds be deposited into G/L # 025-210-0016 (Canada Day) for the payment terms in 2025, 2026, 2027, 2028 and 2029; and,
  7. That Council delegate authority to the CAO to approve and execute agreements in connection with interior naming rights and sponsorship opportunities up to $100,000 per agreement, in a form approved by the CAO and the City Solicitor; and further,
  8. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.4

CITY OF MARKHAM LANGUAGE AND TRANSLATION POLICY (12.1)

B. Frois, ext. 3792

• 1. That the report titled “City of Markham Language and Translation Policy” be received; and,
  2. That Council adopt the Language and Translation Policy attached as Attachment A to this report; and further,
  3. That staff be authorized and directed to do all things necessary to give effect to this resolution.

7.5

AWARD OF TENDER 232-T-24 FOR SHORT TERM RENTAL OF VEHICLES (7.12)

S. Dollmaier, ext. 2275 / M. Lee, ext. 2239

• 1. That the report titled “Award of Tender 232-T-24 for Short Term Rental of Vehicles” be received; and,
  2. That the contract for Tender 232-T-24 for Short Term Rental of Vehicles be awarded to the lowest priced bidder, Surgenor National Leasing Limited, for one year (January 1 – December 31, 2025), in the annual amount of $348,675.55, inclusive of HST, with the option to renew the contract for three additional, separate one-year periods from January 1 to December 31 of the renewal period, for a total estimated contract amount of $1,394,702.21, inclusive of HST; and,
  3. That an annual 10% contingency in the amount of $34,867.56 inclusive of HST, be established to cover any additional costs related to the short-term rentals and that authorization to approve expending the contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and,
  4. The total award in the amount of $383,543.11 ($348,675.55 + $34,867.56) be funded from various operating accounts outlined in the Financial Considerations section; and,
  5. The budget shortfall in the amount of $127,184.11 ($256,359.00 - $383,543.11) be included as part of the 2025 year-end results of operations; and further,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.6

REPORTING OUT OF REAL PROPERTY ACQUISITIONS – 66 AND 68 MORGAN AVENUE, MARKHAM (8.6)

J. Chan, ext. 4745 / H. Tencer, ext. 5988

• 1. That the report entitled “Reporting Out of Real Property Acquisitions– 66 and 68 Morgan Avenue, Markham” be received; and,

  2. That Staff be authorized and directed to take the actions set out in this report; and further,

  3. That the report entitled “Reporting Out of Real Property Acquisitions – 66 and 68 Morgan Avenue, Markham” and the foregoing resolutions be reported out at the next public Council meeting.

7.7

AUDITOR GENERAL SERVICES PROCUREMENT (7.12)

K. Kitteringham, ext. 4729 / M. Pettit, ext. 8220 / J. Evans, ext. 3835

• 1. That the report “Auditor General Services Procurement” be received; and,
  2. That a Procurement Team, led by Purchasing Staff and comprised of the Commissioner of Corporate Services, the City Treasurer, the City Clerk and the City Solicitor, be authorized to undertake a recruitment/procurement process for Auditor General Services for the City of Markham; and,
  3. That the Auditor General Services Procurement Team provide a recommendation to General Committee regarding the preferred candidate in the first quarter of 2025; and further,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.

MOTIONS

9.

NOTICES OF MOTION

10.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

11.

ANNOUNCEMENTS

12.

ADJOURNMENT