GENERAL COMMITTEE
2006-10-16
Meeting
No.16
Finance & Administrative
Issues Community
Services & Environment Issues
Chair: Councillor S. Daurio Chair:
Councillor A. Chiu
Vice Chair, Budget: Councillor
D. Horchik Vice Chair, Fire & Emergency Services:
Vice Chair, IT: Regional
Councillor B. O’Donnell Regional Councillor J. Heath
Vice
Chair, Recreation & Culture:
Councillor J. Webster
Vice
Chair, Character Community:
Councillor J. Webster
Vice
Chair, Environment Issues:
Councillor E. Shapero
Attendance
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J. Livey, Chief
Administrative Officer
C. Conrad, Town
Solicitor
J. Sales,
Commissioner of Community &
Fire Services
A. Taylor,
Commissioner of Corporate Services
J. Baird,
Commissioner of Development Services
S. Birrell, Town
Clerk
B. Cribbett, Treasurer
D. McClean, Fire
Chief
A. Brown, Director
of Engineering
P. Loukes, Director,
Operations
A. Seabrooke,
Director, Strategic Services
M. Urquhart,
Manager, Environmental Leadership
C. Joyce, Manager, Marketing
and Community
Partnerships
G. Dick, Chief Fire
Prevention Officer
L. Wells, Manager,
Programs
G. Taylor, Manager,
Community Centre Operations
A. Mukherjee,
Manager, Transportation
V. McGrath, Manager,
Environmental Leadership
F. Wong, Manager,
Financial Planning
R. Mino, Fire
Prevention Officer
L. Mele, TDM
Co-Ordinator
B. Nanninga,
Executive Assistant to Mayor and
Council
J. Kee, Committee
Clerk
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The
General Committee convened at the
hour of 10:10 a.m. with Councillor S. Daurio in the
Chair.
At 11:15 a.m. Councillor S. Daurio vacated the
Chair and Councillor A. Chiu assumed the
Chair.
DISCLOSURE OF INTEREST
None declared.
1. 7778 KENNEDY ROAD (FORMERLY 4488 14TH AVENUE)
DEVELOPMENT CHARGES – MR.
GERRY MINTZ (7.11)
Attachments
Mr. Gerry Mintz,
Calearth International Developments Inc. was in attendance and provided a
summary of information relating to a request for refund of an overpayment of
development charges relating to 7778
Kennedy Road, formerly 4488 14th Avenue.
Moved by Councillor G. McKelvey
Seconded by Councillor J. Virgilio
That the presentation of Mr. Gerry Mintz,
Calearth International Developments, regarding 7778 Kennedy Road and related
development charges, be received and referred to staff;
And
that staff also examine whether there actually was an overpayment, possible
mechanisms to handle this situation, and the impact on the Town.
CARRIED
2. CONSTRUCTION OF BOX GROVE BY-PASS – MR.
TOM
FARRAR, BOX GROVE COMMUNITY
ASSOCIATION (5.10)
Attachments
Mr. Tom Farrar,
Chair, Box Grove Community Association, was in attendance to express concerns
about the lack of progress on the construction of the Box Grove By-pass. The Director of Engineering advised that a
number of issued are being addressed, and that every effort is being made to
make the By-pass operational prior to the end of 2006.
Moved by Councillor A. Chiu
Seconded by Regional Councillor B.
O’Donnell
That the presentation of Mr. Tom Farrar,
Chair, Box Grove Community Association, regarding the construction of the Box
Grove By-Pass, be received;
And that the verbal update and letter dated September 29, 2006 from the
Director of Engineering be received.
CARRIED
3. FIREWORKS SALES – LICENSING AND
TRAINING
PRESENTATION AND REPORT (2.3)
Presentation Report By-law Schedule
A B C
Chief Fire
Prevention Officer Glenn Dick was in attendance and gave a presentation on the
proposal for a new by-law which would provide for the licensing of both
permanent and mobile sales of fireworks and for the training of all vendors by
members of the Fire Department.
Mr. David Porter, of
Port Fire Pyrotechnics and Special Effects, located in Ajax, spoke in support
of licensing the sale of fireworks, but also suggested that mobile sales not
only be restricted to non for profit service clubs, but to legitimate fireworks
companies.
Committee expressed
some concern that notice of these proposed changes had not been broad enough,
and it was suggested that prior to a decision being made, a public information
meeting be held to provide more information across the Town.
Moved by Regional Councillor J. Jones
Seconded by Regional Councillor J. Heath
That the
presentation by Chief Fire Prevention Officer Glenn Dick regarding Fireworks
Licensing and Training, be received;
And that the staff report, entitled, “Fireworks Sales – Licensing and
Training” and the corresponding proposed by-law be deferred;
And that a Public Information Meeting be scheduled to provide, to
the public, more details of the proposed changes to the by-law;
And that such meeting be held either prior to or immediately following
a Development Services Committee Public Meeting;
And that staff be requested to report back with recommendations to
Committee following the Public Information Meeting.
CARRIED
4. STATUS OF CAPITAL PROJECTS
AS OF JULY 31, 2006 (5.0)
Report Attachments
A –C D
Mr. Peter
Loukes, Director, Operations, and Mr. Fuwing Wong, Manager, Financial Planning,
responded to questions of Committee with respect to various capital projects,
including:
- #2201 Robinson Creek Realignment (Tannery Pond) – funding
concerns
- #5345 Markham Main
Street 2004 Water
Fountain – repair required
- #5203 Markham Beautification – John Daniels
Park (Phase 2) -
query
- #6207 Watercourse Improvements/Repairs - query
- #5112 Watercourse Improvements – query
- #7126 Kennedy/Steeles Corner Beautification – partial project
completed through Communities in Bloom funding
- #6664 Water System Upgrades Program – C/B Flushing &
Sampling Sta. - query
**Moved
by Regional Councillor J. Heath
Seconded
by Councillor J. Virgilio
That the report
titled “Status of Capital Projects as of July 31, 2006” be received;
And that $1,346,319
from closed capital projects be transferred to the sources of funding as listed
on Exhibit A entitled “Summary of Closed Capital Projects by Account” with
$0.25M from closure of operating budget funded capital projects to be
transferred to the capital contingency project and further closures of
operating budget funded capital projects, $0.06M, to be transferred to the
Markham Environmental Sustainability Fund;
And that projects
listed on Exhibit C entitled “Summary of Open Capital Projects 100% (or
Greater) Encumbered at July 31, 2006” be closed upon payment of final invoices
and any outstanding amount returned to/from the original sources(s) of funding;
And that Section 3.0
of Capital Budge Control Policy be amended, as attached in Exhibit D, to
outline the establishment of a Planning DC (Development Charge) Capital
Contingency Project and an Urban Design DC Capital Contingency Project which
will be funded through transfers from completed Planning and Urban Design
development charge funded capital projects to a maximum of $50,000 and $100,000
respectively.
CARRIED
**Note: See October 17, 2006 Council
Meeting minutes for amendment to this resolution.
5. AWARD OF CONTRACT 185-T-06 – SUPPLY AND
DELIVERY OF GASOLINE, DIESEL
FUEL, AND FURNACE
OIL – YORK REGION BUYERS CO-OPERATIVE ct-06-01 (7.12)
Moved by Regional
Councillor J. Heath
Seconded by
Councillor J. Virgilio
THAT the report entitled “Award of Tender 185-T-06
Supply & Delivery of Gasoline, Diesel Fuel and Furnace Oil York Region
Buyers Co-operative CT-06-01” be received;
AND THAT Part A, Item 1 of Tender 185-T-06 be awarded
to the lowest priced bidder, Suncor Energy Products Inc. in the estimated
annual amount of $395,557.80 exclusive
of GST;
AND THAT Part A, Item 3 of Tender 185-T-06 be awarded
to the lowest priced bidder, FIBA Canning Inc. in the estimated annual amount
of $246,073.16 exclusive of GST;
AND THAT Part B, Item 1 of Tender
185-T-06 purchased on credit cards at area service stations be awarded to
Suncor Energy Products Inc. in their unit price discount of 4% on POS (Point Of
Sale);
AND THAT the term of the contract
be for one (1) year commencing from the date of issue of the purchase order
with an option to renew for two (2) additional one (1) year periods subject to
the satisfactory performance of the Contractor and approval of the Region of
York and/or the participating members of the Co-operative;
AND THAT the Director of
Operations and the Manager of Purchasing
be authorized to extend the contract for the additional two (2) one (1) year
terms at a unit price to be mutually agreed upon with the vendor and the York
Region Co-operative;
AND THAT the costs for November and December 2006,
estimated at $116,460.00 be charged to the 2006 Operations Departments
Operating Accounts;
AND THAT the following 2007 estimated costs be
provided for within the budget submission for the Operations Department;
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Account Name
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Account Number
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Budget
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Gasoline
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750-752-4300
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$382,541.00
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Diesel Fuel
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750-752-4302
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$243,715.00
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Bio Diesel
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750-752-4307
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$ 15,375.00
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Total
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$641,631.00
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CARRIED
6. PUBLIC MEETING ON THE PROPOSED 2007
WATER/WASTEWATER RATE INCREASE (7.4
& 7.5)
Report
Moved by Councillor
A. Chiu
Seconded by Regional
Councillor B. O’Donnell
That the report
dated October 16, 2006 entitled “Public Meeting on the Proposed 2007
Water/Wastewater Rate Increase” be received;
And that staff be
authorized to hold a public meeting on December 12, 2006 at 6:00 p.m. on the
proposed 2007 Water/Wastewater rate increase;
And further that the
proposed 2007 Water/Wastewater rate increase to be presented at the public
meeting be equivalent to the latest Regional increase available before the
meeting.
CARRIED
7. MARKHAM
ENVIRONMENTAL SUSTAINABILITY FUND
FALL FUNDING (5.7)
Report Attachments
Moved by Councillor J. Virgilio
Seconded by Regional Councillor J. Heath
That the Community project application from York Region Condominium
Corporation #636 for a boiler retrofit project be deferred until such time as
the Condominium Corporation is invited and is able to make a presentation to
Committee to provide details of their application.
CARRIED
Moved by Regional Councillor J. Heath
Seconded by Regional Councillor B.
O’Donnell
That the staff
report entitled “Markham
Environmental Sustainability Fund – Fall Funding”, dated October 16, 2006, be
received;
And that Council
approve funding for Town-initiated Projects as evaluated and recommended by
staff and the Environmental Issues Committee as set out in this report, in the
amount of $70,182, as follows:
- $10,800 for purchase of fluorescent lamp fixtures to be
installed in the Civic Centre Underground Garage;
- $19,920 for Funding for “Community Shuttle” pilot project;
- $10,580 for electric – powered utility replacement vehicle;
- $2,215 for Bike Pool Pilot Program.
to be funded from
the Markham Environmental Sustainability Fund (MESF), Account #87 2800168;
And that Council
approve $26,667, for the “Environmental Professionals Internship” program for
an intern position as evaluated and recommended by Staff to be funded from the
Markham Environmental Sustainability Fund (MESF), Account #87 2800168;
And that Council
defer the following Projects:
- $17,000 for a Markham
Centre Interpretive Pavilion;
- $8,140 for Pomona Mills Downspout Disconnection program; and
- $11,500 for the Unionville Villager Associations’ Community
Signage Project;
pending additional
information, as requested by the Environmental Issues Committee, as described
in this report;
And that Council
approve $2,000 for Idling Communication Materials for the existing anti-idling
program, as evaluated and recommended by Staff and Environmental Issues
Committee, as outlined in this report, to be funded from the Markham
Environmental Sustainability Fund (MESF), Account #87 2800168;
And further that a
formal cheque presentation be made at Council to all applicants who received
funding in 2006.
CARRIED
8. PURCHASE OF SPONSORSHIP – DON COUSENS
TRIBUTE DINNER – NOVEMBER 17,
2006 (12.2.6)
Report Letter
Moved
by Councillor A. Chiu
Seconded
by Councillor G. McKelvey
That
Council sponsors The Don Cousens Tribute Dinner hosted by the Markham Board of
Trade on Friday, November 17, 2006 in the amount of $2000. The Tribute Dinner will be held at Hilton
Suites Markham. The cost to be charged
to account 840 8415840.
CARRIED
9. PURCHASE OF ADVERTISING – SPECIAL
TABLOID
KEEPSAKE EDITION OF MARKHAM ECONOMIST
AND SUN – TRIBUTE TO DON COUSENS (12.2.6)
Moved by Councillor J. Virgilio
Seconded by Regional Councillor J. Jones
That a full page advertisement, in the amount of
$1,800 be purchased in the Markham Economist & Sun’s Special Tabloid
Keepsake Tribute Edition in honour of Don Cousens on the occasion of his
retirement from public service. The cost
to be charged to account 840 8415840, and such publication will be dated Tuesday,
November 7, 2006.
CARRIED
10. CANADIAN
SPORT INSTITUTE ONTARIO
(CSIO)
FEASIBILITY STUDY UPDATE (3.0 & 6.0)
Presentation
Mr.
Allan Seabrooke, Director, Strategic Services, was in attendance and gave a
detailed presentation on the status of the Canadian Sport institute Ontario
(CSIO) Feasibility Study. He provided
background information; key progress highlights; key financial components; DC
Background Study vs Master Plan data, and a list of remaining activities.
He
reported that positive progress has been achieved in the 14 weeks since the
Study began, and advised that staff will report back on the feasibility of CSI
in January of 2007.
Moved
by Councillor S. Daurio
Seconded
by Regional Councillor J. Jones
That the
presentation by the Director, Strategic Services, regarding the Canadian Sport
Institute Ontario (CSIO) Feasibility Study Update, be received.
CARRIED
11. 2006 COMMUNITIES IN BLOOM (12.2.6 &
3.0)
RESULTS AND FINAL REPORT
Report Appendix
A B C
Ms. Cathy
Joyce, Manager, Marketing and Community Partnerships, gave a presentation on
the success of the 2006 Communities in Bloom program.
Highlights
included community outreach; participation from all demographic groups; judges
tour highlights; the CIB National Conference – September 19-23; details of the
Evaluation Grid; areas for improvement; and the Town’s strengths.
Ms. Joyce
reported that Markham
had received 5 Blooms, the highest number available, and received 887 points
out of a possible 1000. Markham
had also been recognized for its Heritage Estates neighbourhood, however, the
City of Brampton
had been awarded the National Communities in Bloom Title this year.
Staff were
commended for all of their work in this program.
Moved by
Councillor G. McKelvey
Seconded by
Councillor A. Chiu
That the presentation by the Manager,
Marketing and Community, regarding the 2006 Communities in Bloom – Results and
Final Report, be received;
And that the staff
report entitled “2006 Communities in Bloom – Results and Final Report”, be
received;
And further that
continued participation in Communities in Bloom within the non-competitive
“Friends” category be considered as part of the 2007 Budget discussions and
submission.
CARRIED
12. MINUTES – ENVIRONMENTAL ISSUES COMMITTEE
SEPTEMBER 14, 2006 (6.7)
Minutes
Moved by
Regional Councillor B. O’Donnell
Seconded by
Councillor G. McKelvey
That the minutes of
the September 14, 2006 meeting of the Environmental Issues Committee be
received for information.
CARRIED
13. ENVIRONMENTAL MANAGEMENT PLAN
IMPLEMENTATION PLAN (5.7 & 3.0)
Report Appendix
Moved by Councillor G. McKelvey
Seconded by Regional Councillor J. Jones
That the staff
report entitled “Environmental Management Plan Implementation Plan” dated
October 16, 2006, be received;
And that staff move
forward with establishing a staff technical advisory committee representing
each commission to begin implementing the recommendations of the Environmental
Management Plan – Phase One;
And that the
Commissioner, Community and Fire Services develop recommendations on
establishing an Environmental Sustainability Office within that commission;
And that staff
report back on progress to date and further recommendations in January 2007, in
order for these recommendations to be considered during Council’s 2007
strategic planning session.
CARRIED
14. 2005 BELL TRUE SPORT AWARD GRANT (12.2.6
& 6.4 & 7.6)
Report
Moved by Regional Councillor B. O’Donnell
Seconded by Regional Councillor J. Jones
That the report
entitled “2005 Bell True Sport Award Grant” be received;
And that Council
approves spending the $10,000 grant on development of programs for volunteer
coaches;
And that the Markham
Sport Council is given the authority to administer the grant for the volunteer
coaching programs.
CARRIED
15. PETITION FROM RESIDENTS REQUESTING
THE CONSTRUCTION OF SPEED
BUMPS ON
HIGHGLEN AVENUE (5.12)
Letter
Moved by
Councillor G. McKelvey
Seconded by
Councillor S. Daurio
That the petition
dated September 23, 2006 from residents of Highglen Avenue requesting the
construction of speed bumps on Highglen Avenue from McCowan Road to Markham
Road, be received and referred to the Director of Engineering.
CARRIED
16. 16TH
AVENUE ROAD CONSTRUCTION
TRAFFIC CONGESTION (5.10,
13.4)
Regional
Councillor B. O’Donnell reported that further to concerns raised at the October
10th Council Meeting regarding traffic congestion on 16th
Avenue, due to construction, the Region of York has advised that they will
ensure that two west-bound lanes will be open during the morning rush-hour, and
that two east-bound lanes will be open during the evening rush-hour along 16th
Avenue. He also advised that communications
and signage will be improved.
17. UPDATE ON NEGOTIATION WITH ANGUS GLEN
GOLF
CLUB FOR MARKHAM GREEN GOLF COURSE
LEASE AGREEMENT (8.2 & 6.4)
Moved by Regional Councillor J. Jones
Seconded by Councillor J. Virgilio
That the report entitled “Update on Negotiation with Angus Glen Golf
Club for Markham Green Golf Course Lease Agreement”, be received;
And that the Commissioner of Community and Fire Services be authorized
to enter into a Memorandum of Understanding (MOU) with Angus Glen in a form
satisfactory to the Chief Administrative Officer and Town Solicitor, providing
for early access to the golf course and ensuring winterization of the golf
course;
And that the Mayor and Town Clerk be authorized to execute the final
lease agreement with Angus Glen in a form satisfactory to the Town Solicitor,
Town Treasurer and Commissioner, Community and Fire Services.
CARRIED
ADJOURNMENT
The General Committee adjourned at the hour of 12:25 p.m.