GENERAL
COMMITTEE
Finance
& Administrative Issues Community
Services Issues
Chair: Councillor
J. Virgilio Chair:
Councillor
A. Chiu
Chair,
Budget Sub-Ctte: Councillor D.
Horchik Environment & Sustainability Issues
Chair:
IT Sub-Ctte: Reg. Councillor
J. Jones Chair: Councillor
E. Shapero
Chair: Grants Sub-Ctte: Councillor V. Burke
Attendance
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J. Livey, Chief Administrative Officer
C. Conrad, Town Solicitor
A. Taylor, Commissioner of Corporate Services
J. Baird, Commissioner of Development Services
P. Loukes, Acting Commissioner, Asset Management
A.
Seabrooke, Acting Commissioner, Markham
Public Libraries, Fire &
Emergency Services, Recreation Services
and Culture
S. Andrews, Director, Asset Management
S. Birrell, Town Clerk
B. Cribbett, Treasurer
D. Taylor, Acting Director, Strategic Initiatives
A. Brown, Director, Engineering
J. Lustig, Director of Financial and Client Services
P. Ingham, General Manager, Operations
A. Wolfe, Project Coordinator
B. Nicholson, Manager, Business and Technical Services
J. Ryerson, Director/Manager, Varley Art
Gallery
C. Raynor, Committee Clerk
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The General Committee convened at 9:00
a.m. with Councillor J. Virgilio in the Chair. The meeting recessed
at 11:00 a.m. and resumed
at 12:45 p.m. Mayor F.
Scarpitti assumed the Chair during discussion of Item 1A in order to allow
Councillor J. Virgilio to take part in debate. Councillor A. Chiu assumed the
Chair for discussion of Community Services Issues Items 10-11. Councillor E.
Shapero assumed the Chair for discussion of Environment and Sustainability
Issues Items 12-13. Councillor C. Moretti assumed the Chair for discussion of
Land, Building and Parks Issues Item 14.
DISCLOSURE OF INTEREST
None declared.
1. DRAFT 2007 CONSOLIDATED FINANCIAL
STATEMENTS (7.2)
Presentation
Mr. J. Lustig, Director, Financial and Client Services, presented an
overview of the Town of Markham’s
Draft Consolidated Financial Statements for 2007. Committee queried the
omission of Markham Enterprises Corporation’s statements.
Committee also sought, and received, clarification on Business
Improvement Area expenses, the Library Reserve Fund, election costs, and the
Land Acquisition Funds. There was brief discussion of the Pre-DCA Engineering
Growth Reserve Funds.
Moved by Mayor F. Scarpitti
Seconded by Councillor A. Chiu
That the presentation by Mr. J. Lustig, Director, Financial and Client
Services be received.
CARRIED
2. DRAFT 2007 CONSOLIDATED FINANCIAL
STATEMENTS (7.2)
Report Appendix
1 Appendix
2
Moved by Mayor F. Scarpitti
Seconded by Councillor A. Chiu
That the report “Draft
2007 Consolidated Financial Statements be received; and,
That Council approve the
Corporation of the Town of Markham’s
Draft Consolidated Financial Statements for
the fiscal year ended December
31, 2007; and,
That staff report back to
Council on April 29, 2008
with financial information for Markham Enterprises Corporation and Powerstream;
and,
That Council authorize Staff to
issue the Consolidated Financial Statements for the fiscal year ended December 31, 2007 upon finalization of all consolidated amounts; and further,
That Staff be authorized and directed to do all things necessary to
give effect to this resolution.
CARRIED
3. APPOINTMENTS/RESIGNATIONS FROM ADVISORY
COMMITTEES (16.0)
Moved by Councillor
A. Chiu
Seconded by Regional
Councillor T. Wong
That the resignation
of Ms. Rachel Lau from the Animal Care Committee be accepted with regret and a
letter of appreciation be forwarded.
CARRIED
4. 2008 CELEBRATE MARKHAM GRANTS ALLOCATIONS
BY THE GRANTS SUB-COMMITTEE (7.6)
Report Appendix
1 Appendix
2 Appendix
3 Appendix
4 Appendix
5
There was discussion surrounding grants for Tourism Markham and Opera
York. There was also discussion surrounding the appropriateness of funding
Character Community initiatives from the Celebrate Markham fund.
Moved by Councillor C. Moretti
Seconded by Councillor A. Chiu
That consideration of the following
recommendation be deferred to a future meeting of General Committee pending
further information on the Character Community program:
“That the report dated April 21, 2008 entitled “2008
Celebrate Markham Grants Allocation by the Grants Sub-Committee” be received;
and,
That the Grants Sub-Committee is recommending
the 2008 Allocation of Celebrate Markham Grants as outlined in Appendix 2 be
approved; and,
That the Grants Sub-Committee recommends that
any costs relating to the Character Community Initiative be absorbed in the
2008 Operating Budget; and,
That funding for the Character Community
Initiative be considered during the 2009 Budget discussions, if required; and
further,
That Staff be authorized and directed to do
all things necessary to give effect to this resolution.”
CARRIED
5. 2008 MUNICIPAL ROAD & BRIDGE INFRASTRUCTURE
INVESTMENT GRANT (7.6)
Report
Moved by Councillor A. Chiu
Seconded by Regional Councillor T. Wong
That the report titled “2008
Municipal Road and Bridge Infrastructure Investment
Grant” be received; and,
That Council approve the receipt of the $3,295,097 2008 Municipal Road
and Bridge Infrastructure Investment Grant awarded to the Town of Markham, to
be used for municipal roads and bridges; and,
That Council approve the attached following resolution “2008 Municipal Road
and Bridge Infrastructure Investment Grant”:
“Whereas on March 25, 2008 the Province
of Ontario announced $400 million in funding for municipal roads and bridges
outside of Toronto in the 2008 provincial budget; and
Whereas on March 31, 2008 the Town of Markham
received a letter from the Minister of Transportation advising that the Town of
Markham had been approved to receive funds in the amount of $3,295,097 towards
Markham’s municipal road and bridge capital investment needs;
Now therefore be it resolved that:
That the $3,295,097 allocated to the Town of Markham by the
province be used for municipal road and bridge capital investment needs;
and,
That a final summary report detailing
expenditures, use of provincial funding , and outcomes achieved shall be
submitted to the Ministry and the Ministry may request an independent audit of
the project; and
Any funds intended for the project that are
not used for the purposes of rehabilitation of municipal road and bridge
capital investment needs or in accordance with the terms outlined above will be
returned to the ministry;”
and,
That Staff report back to Council on road and bridge infrastructure
construction project options for the use of the grant; and further,
That Staff be authorized and directed to do all things necessary to
give effect to this resolution.
CARRIED
6. STAFF AWARDED CONTRACTS FOR THE MONTH
OF FEBRUARY 2008 (7.4)
Report Attachment
There was brief clarification on the details of a tender award.
Moved by Councillor A. Chiu
Seconded by Regional Councillor G. Landon
That the report entitled “Staff Awarded Contracts
for the Month of February 2008” be received.
CARRIED
7. AWARD OF TENDER # 005-T-08 RESTORATION OF
CONCRETE CURB AND SIDEWALK (7.12.1)
Report
There was brief clarification of the length of the previous contract.
Moved by Councillor A. Chiu
Seconded by Regional Councillor G. Landon
That the report entitled
“Award of Contract # 005-T-08 Restoration
of Concrete Curb and Sidewalk” be received; and
That
the contract for # 005-T-08 Restoration of Concrete Curb and Sidewalk be
awarded to the lowest priced supplier Vidome Construction Ltd. in the estimated
annual value of $1,574,250.00 exclusive of GST for a period of three (3) years
totaling $4,722,750.00; and,
That funds for this contract for the 2008 period be
drawn from the 2008 Capital Budget Accounts as listed under financial
considerations in the estimated annual amount of $1,574,250.00, exclusive of
GST and funds for
this contract for the 2009 & 2010 (estimated $1,574,250.00 per annum,
exclusive of GST and any increase identified during the budget process) period
be drawn after budget approval for the respective years; and,
That the
2009 and 2010 purchase orders be adjusted based on the approved budget for that
year; and,
That
the Director of Operations and the Manager of Purchasing
be authorized to reallocate funds from this blanket order within the overall
Asphalt Resurfacing Program up to a maximum of 20% of the estimated blanket
amount for the duration of the contract; to a combined annual total for the Asphalt
Resurfacing Program not to exceed
$7,026,119.00 exclusive of GST; and further,
That Staff be authorized and directed to do all
things necessary to give effect to this resolution.
CARRIED
8. AWARD OF TENDER 018-T-08 MUSEUM WARD BUILDING
REHABILITATION (7.12.3)
Report
There was brief discussion surrounding the proposed flooring
installation. It was agreed there will be no carpeting and Committee expressed
a preference for a treated concrete floor.
Moved by Councillor C. Moretti
Seconded by Deputy Mayor J. Heath
That
the report entitled “Award
of Tender 018-T-08 Markham Museum Ward Building Rehabilitation” be received; and,
That the contract for Tender 018-T-08 Markham Museum Ward Building
Rehabilitation be awarded to lowest priced qualified bidder, Toryork General
Contracting Limited, in the amount of $455,400.00, exclusive of GST; and,
That a contingency in the amount of $40,000
exclusive of GST, be established to cover any additional construction and
consultant costs and that the Director of Asset Management be authorized to
approve expenditure of this contingency amount up to the specified limit; and,
That the award be funded from the available
budget of $415,000 as follows:
Previously approved capital - Museum Ward
Renovation $310,000.00
2007
Capital Project # 7589 – Design North Parking Lot & Soil Testing $30,000.00
2005
Capital Project # 6602 – Ward
Building Drainage Upgrade $25,000.00
2008
Capital Project #8001-Accessibility Project $50,000.00
$415,000.00
And
that the additional funding required of
$142,000 be provided as follows:
MECO
Funding # 031-2220034
$55,000.00
Life
Cycle and Capital Reserve $87,000.00
$142,000.00
And
that funding for this project comes from the accounts per the Financial
Considerations of this report; and,
That the remaining balance of $61,600 to be
applied to architectural fees and disbursements as needed for the Ward
building; and further,
That staff be authorized and directed to do all things necessary to
give effect to this resolution.
CARRIED
9. LEADERSHIP MATTERS-A
GOVERNANCE FOR LOCAL
LEADERS IN ONTARIO
MAY 9 & 10, 2008-DEERHURST RESORT, HUNTSVILLE (11.12)
Itinerary
Councillor
E. Shapero advised that the costs of attending the “Leadership Matters”
conference in Huntsville, ON have been waived as she will be appearing
as a guest speaker.
Moved
by Regional Councillor G. Landon
Seconded
by Deputy Mayor J. Heath
That the information from Councillor E. Shapero regarding the waiving
of her attendance fees at the “Leadership Matters” conference in Huntsville, ON
due to her being a guest speaker, be received.
CARRIED
10. NATIONAL PUBLIC WORKS WEEK
MAY 18-24, 2008 (3.4)
Report
Moved
by Regional Councillor J. Jones
Seconded
by Councillor E. Shapero
That
the Mayor and Council proclaim the week of May 18-24, 2008 as ‘National Public
Works Week’ in the Town of Markham; and,
That
staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
11. PROGRAM TO DISCONNECT ROOF DOWNSPOUTS FROM THE
SANITARY SEWERAGE SYSTEM (5.3)
Presentation Report
Moved
by Regional Councillor G. Landon
Seconded
by Councillor V. Burke
That the report titled “Program to Disconnect Roof Downspouts from the
Sanitary Sewerage System” be received; and,
That the report be amended to include the
following Councillors who served on the Downspout Disconnection Working Group:
Deputy Mayor J. Heath, Regional Councillor T. Wong, Councillor E.
Shapero and Councillor V. Burke; and,
That staff proceed with implementation of Phase 1 of the Downspout
Disconnection Program as outlined in this report; and,
That estimated expenditures of $198,000 for Phase 1 of the Downspout
Disconnection Program be funded as $96,000 from Capital Project
#050-6150-7194-005 EREP Rain Storm Damage, and $102,000 from Capital Project
#053-5399-8172-005 Inflow/Infiltration Source Detection; and,
That Staff report back to Council with the findings of Phase 1 of the
Downspout Disconnection Program, including required resources and staffing to implement
future phases of the program; and further,
That Staff be authorized and
directed to do all things necessary to give effect to this resolution.
CARRIED
12. TREES FOR TOMORROW (5.7)
Report
There was discussion regarding the presentation of statistics in the
Markham Trees For Tomorrow Program. Committee requested that the report include
references to greenhouse gas reductions and clean air statistics, as well as
ways to challenge commercial and industrial areas to make environmental
enhancements. Additionally, it was noted that a percentage target should be set
for overall tree cover and that the importance of using native species be
emphasized. Committee noted that increased tree cover will help reduce the risk
of flooding.
Further, Committee requested that steps be taken to engage the local
School Boards. It was noted that grants issued under the program will be
handled in the same way as for the Markham Environmental Sustainability Fund.
There was brief discussion of a multi-cultural forest which might
incorporate native trees from around the world.
Moved by Mayor F. Scarpitti
Seconded by Councillor A. Chiu
That the ‘Markham Trees for Tomorrow Program’
and associated work plan be endorsed by Council, with the following
additions:
- that the greenhouse gas and clean air
impacts of the Program be fully reported;
- that staff review and report back on a
challenge to the commercial and industrial sectors to make environmental
enhancements; and,
- that the School Boards be encouraged to
review their policies on tree planting and to participate in the Program;
and,
- that the use of native species be
emphasized; and,
That ‘Markham Trees for Tomorrow’ be approved
by Council as the name of the program; and,
That the Town Solicitor be authorized to
proceed with the required application to register an official mark or trade-mark,
as appropriate, for the mark
‘Markham Trees for Tomorrow’ and any associated mark(s)
as approved by staff, and to retain any required external legal counsel or
agents for that purpose; and,
That a
‘Markham Trees for Tomorrow Reserve Fund’ be established similar to the Markham
Environmental Sustainability Reserve Fund to encourage tree plantings and
public awareness by community groups, non-government organizations and staff;
and,
That funds totaling $1,270,500 be provided in
the capital budget accounts 059-5350-7836-005, 059-5399-8407-005, 059-5350-8370-005,
059-6150-8245-005 and 059-6150-8286-005 as detailed in financial considerations
section of this report; and,
That Council, staff and community leaders be
encouraged to promote and actively participate in the program; and,
That program status reports be provided to
Council on an annual basis; and further,
That Staff be authorized and directed to do
all things necessary to give effect to this resolution.
CARRIED
13. UPDATE ON THE MARKHAM GREEN PRINT:
A COMMUNITY SUSTAINABILITY
PLAN (5.7)
Report Attachment
1 Attachment
2
Moved
by Councillor C. Moretti
Seconded
by Regional Councillor G. Landon
That consideration of the following recommendation be deferred to the May 5, 2008 meeting of
General Committee:
“That the report entitled “Update on the Markham
Green Print: a Community Sustainability Plan” dated April 21, 2008, be received; and,
That Council endorse the work plan outlined in this
report; and,
That Council representation on the Green Print
Steering Committee be comprised of Mayor Scarpitti, Regional Councillor Wong,
Councillor Shapero, Councillor Burke, Councillor Kanapathi; and further,
That Staff be authorized and directed to do all
things necessary to give effect to this resolution.”
CARRIED
14. MARKHAM MUSEUM WARD
BUILDING REHABILITATION
AND COLLECTIONS BUILDING SCHEMATIC DESIGN
APPROVAL (6.7)
Report
Moved
by Councillor C. Moretti
Seconded
by Regional Councillor G. Landon
That consideration of the following recommendation be deferred to the May 5, 2008 meeting of
General Committee:
“That the report
entitled “Markham Museum Ward Building Rehabilitation and Collections Building
Schematic Design Approval” be received; and,
That the allocation of $557,000 for the Ward
Building Rehabilitation be funded and spent as identified in Council report
“Award of Tender 018-T-08 Markham Museum Ward Building Rehabilitation”; and,
That Council approve locating the new Museum Collections
Building on a site
adjacent to the north side of the Reception Centre; and,
That Council approve the Schematic Design of
the new Museum Collections Building that includes a 16,000 square foot
split-level building including site development work, and LEED Silver
certification, as detailed in this report as Option 4; and,
That Council approve a Schematic Design
project cost estimate for the new Collections
Building including site
development work as summarized below:
|
Construction
|
$ 7,300,000
|
|
Furniture Fixtures and Equipment
|
$ 840,000
|
|
Internal*
|
$ 1,018,000
|
|
TOTAL
|
$ 9,158,000
|
*Internal costs include architectural Fees,
signage, insurance, and storage etc
And that funding be
provided from the following sources:
|
Previously Approved Capital Funding-
Collections Building Project
|
$ 4,390,000
|
|
Cultural Spaces Federal Grant and Ward
Family Contribution
|
$ 954,500
|
|
Total Approved Funding
|
$ 5,344,500
|
|
Life Cycle and Capital Reserve
|
$ 2,283,500
|
|
Development Charges Reserve Fund
|
$ 1,530,000
|
|
Total Additional Funding
|
$ 3,813,500
|
And that Council authorize the architect to
proceed with the completion of the design of the Collections Building;
and,
That Staff report the results of the public
information meeting to Council as part of the Site Plan Approval process; and
further,
That the Director
of Asset Management and the Manager of Purchasing be authorized to negotiate an
increase in fees to Ventin Group Architects for the design and construction
administration of the Collections Building to reflect the increased complexity
and scope of this project.”
CARRIED
15. CITY OF MISSISSAUGA
RETAIL BUSINESS HOLIDAYS ACT
(13.5.2)
Letter
The
Town Clerk agreed to investigate why New Years Day was excluded from the list
of holidays referenced in the letter from the City of Mississauga regarding the Retail Business
Holidays Act.
Moved
by Councillor A. Chiu
Seconded
by Deputy Mayor J. Heath
That
the letter dated March 27, 2008 from the City of Mississauga containing two
resolutions dealing with the Retail Business Holidays Act be received.
CARRIED
16. POMANDER ROAD PARKING PROHIBITION (5.12.4)
Report Attachment By-law
Mr. A. Brown, Director, Engineering, provided an overview of the
current situation on Pomander Road.
Councillor J. Virgilio vacated the Chair in order to participate in debate in
this matter. Mayor F. Scarpitti assumed the Chair on those occasions.
Mr. J. Clarke, Pomander
Road resident, spoke in opposition to the staff
recommendation. Mr. Clarke suggested that rotating the parking restrictions on
the north and south sides of Pomander
Road was more equitable.
Mr. B. Murphy and Mr. F. Watson, Pomander Road residents, spoke in favour
of a fixed parking restriction on the road but expressed a preference that it
be on the north side. Both residents suggested that a fixed restriction will
reduce confusion.
There was considerable discussion surrounding the public consultation
process and the number of respondents. Also discussed were the possibility of
enforcing a rotating parking restriction as a one year pilot project, whether
parking is a continuous issue on the road or only during special events, whether
additional public consultation is necessary, and whether temporary signage
should be installed to prohibit parking on the road during the Unionville
Festival.
Moved by Regional Councillor T. Wong
Seconded by Councillor E. Shapero
That the deputations by Mr. J. Clarke,
Pomander Road resident, in favour of rotating parking restrictions on the north
and south sides of Pomander Road and Mr. B. Murphy, and Mr. F. Watson, Pomander
Road residents, in favour of a fixed parking restriction on either side of the
road, be received; and,
That consideration of the following
recommendation be deferred until June, 2008 so that a survey of Pomander Road
residents can be carried out – using the same format as for traffic calming
surveys – to determine residents’ order of preference for a fixed parking
restriction on the north side of Pomander Road, a fixed restriction on the
south side of Pomander Road or for a restriction on both sides of the road that
will be rotated on a regular basis:
“That the
report entitled “Pomander Road Parking Prohibition” dated April 22, 2008, be received; and,
That
Schedule ‘C’ of Traffic By-law 2005-188 be amended to prohibit parking on the
north side of Pomander Road, as outlined in this report; and,
That the Operations Department be directed to
install the appropriate signs at the subject location, funded
through the 2008 Engineering
Department budget, account #8402; and,
That on-going maintenance costs for these signs be
included in future Operations Department budgets; and,
That the Parking Control Department be
directed to enforce the parking prohibition upon installation of the signs; and
further,
That staff be authorized and directed to do
all things necessary to give effect to this resolution.”
CARRIED
Moved by Councillor J. Virgilio
Seconded by Regional Councillor T. Wong
That staff bring forward a parking control
by-law to be in effect until such time as permanent parking restrictions are
finalized.
CARRIED
Moved by Councillor E. Shapero
Seconded by Councillor J. Virgilio
That staff report back to a future meeting of
General Committee with options for providing a shuttle service for attendees of
the Unionville and Markham
Festivals.
CARRIED
17. DEVELOPMENT CHARGES UPDATE (10.0)
Presentation
Ms. B. Cribbett,
Treasurer, provided an overview of the proposed changes to the Development
Charges regime.
Mr. R. Pettigrew, on
behalf of Remington Group, spoke in support of a reduction in the number of
Area Specific Development Charges (ASDC) as many local improvements provide a
benefit to a wider area and requested that a transition policy be established
for high rise developments. Mr. Pettigrew also requested that Development
Charges for parking structures be eliminated.
Mr. A. Bishop, on
behalf of Redevco Management, expressed concern over potential inequities that
may arise when ASDCs are transferred and suggested that keeping the status quo
may be preferable. Mr. Bishop requested that any recalculated credit transfers
to developers be completed before the new by-law is enacted.
Mr. R. Grimes, on
behalf of IBI Group, requested that the by-law be opened up following the
conformity phase. It was stated that high density developers typically experience
a longer building permit-to-sale process than do low density developers and
that a phase-in period may be appropriate.
Ms. D. Teubner, on
behalf of the Teubner family, requested that the current limited exemption on Non-Residential
Developments for their parcel of land be continued to August 31, 2009. Committee requested
Ms. Teubner make improvements to the fencing in a portion of the land in
question.
Mr. N. Mracic, on
behalf of Metrus Developments, suggested that the reduction in ASDCs may lead to
inequities and that the appropriate time for the change may be after the new
growth areas have been completed.
There was
considerable discussion on the points raised by the representatives of the
development industry. It was noted that the current ASDC regime is complex but
does accurately reflect the different streetscape and design burdens in the
various areas of the Town. It was also stated that the proposed by-law does
account for higher unit numbers and the increased people per unit figures from
the 2006 census.
It was noted that any
sort of transition program will be difficult to manage and calculate and would
delay the introduction of the by-law.
**Moved by Mayor F.
Scarpitti
Seconded by Regional
Councillor J. Jones
That the presentation
regarding the Development Charges Update be received; and,
That
Council directs staff to prepare the Development Charge Background Study
incorporating the following:
That local services be excluded from
the calculation of Development Charges;
That all capital projects required for full build-out within the
current urban boundary be included;
That the limited exemption on Non-Residential Developments continue until
August 31, 2009
to coincide with the natural expiry of the 2004 by-laws – ASDC By-law No.
2004-225;
That the change in calculation base be considered in the next
Development Charge Background Study;
That the exemption on expansions/additions to buildings where lot
levies were previously paid be discontinued;
That the exemption/credit where a change of use exists be amended to
provide a credit for an amount equal to the Development Charges originally paid
(unindexed);
That the following services be transferred to Town Wide Hard (TWH)
where appropriate: 3rd lanes (roads), intersection
improvements/signals, illumination, watermains >300mm; and further,
That
staff continue to meet with representatives from the development industry to review
the implementation of this by-law and if necessary after the review, the matter
be brought back to General Committee.
**Amended by Council
at its meeting on April 29,
2008 to add the following paragraph:
“That staff be further directed to:
Review the quantum
of the internal cost recovery to the Town included in overall land
acquisition costs
Consider whether infrastructure currently included in
the 2008 Town Wide Hard capital project list should have a portion of cost
deferred as a post period benefit (future growth not included in the current
growth projections)
Continue
to work with the developers to address credit agreement issues.”
18. WOODBINE CACHET SANITARY SEWER OVERSIZING
REIMBURSEMENT (5.5)
Report
Moved by Councillor L. Kanapathi
Seconded by Councillor A. Chiu
That the report titled “Woodbine Cachet
Sanitary Sewer Oversizing Reimbursement” be received; and,
That the Mayor and Clerk be authorized to
enter into a reimbursement agreement with Woodbine Cachet West Inc., in a form
satisfactory to the Town Solicitor; and further,
That staff be authorized and directed to do
all things necessary to give effect to this resolution.
CARRIED
19. AWARD OF QUOTATION #017-Q-08 ROBINSON
STREET
LANEWAY SANITARY SEWER
SYSTEM-LOCAL IMPROVEMENT (7.12)
Report
Staff agreed to provide Councillors with
information as to the number of septic connections still in use within the
urban area. Staff also agreed to follow up on a specific issue relating to the
decommissioning of septic tanks in Ward 2. There was brief discussion
surrounding the timing of tender releases and whether bids are lower at certain
times of the year.
Moved by Councillor C. Moretti
Seconded by Regional Councillor G. Landon
That the report entitled “Award of Quotation 017-Q-08 Robinson Street
Laneway Sanitary Sewer System” be received; and,
That Quotation 017-Q-08 Robinson Street Laneway Sanitary Sewer be
awarded to the lowest priced bidder,
Dig-Con International Limited in the amount of $52,891.00, exclusive of contingency and GST; and,
That a separate purchase order
in the amount of $8,103.78 exclusive of GST be issued for
contingency to cover any additional fees and that the Director of Asset
Management be authorized to approve expenditure of this contingency amount up
to the specified limit in accordance with the Expenditure Control Policy; and,
That the cost for construction,
engineering and all related administration costs in a total estimated amount of
$76,400.00 be front-ended by the Town from the Waterworks Stabilization/Capital
Reserve into capital
account 058 6150 7366 005 and recovered from the benefiting property owners
with appropriate interest; and,
That the Robinson Street Laneway Sanitary Sewer System proceed and the
total project cost in the estimated amount of $76,400.00 be recovered from each
of the property owners abutting the works in accordance with Section 391 of the
Municipal Act 2001; and,
That the actual construction cost, all the engineering and related
administrative and financing costs front-ended by the Town form part of the
total project cost and be recovered in accordance with the requirements of
Section 391 of the Municipal Act and the by-law approved by Council; and,
That the necessary By-law to levy the associated cost by property for
the Robinson Street Laneway Sanitary Sewer System be prepared in accordance
with the requirements of Section 391 of the Municipal Act 2001, when the final
cost of the project has been determined; and,
That the residents be allowed to have the option to pay the full amount
at the time of the completion of work or in instalments over 15 years on their
tax bill with interest payable at the 15 Year Region of York Debenture Interest
Rate in effect on the date the by-law is enacted, calculated annually in
advance; and further ,
That Staff be authorized and directed to do all things necessary to
give effect to this resolution.
CARRIED
20. MISSION TO CHINA (10.16)
Mayor
F. Scarpitti outlined the details of the recent Mission to China. Mayor F. Scarpitti advised
the trip was a great success and that many valuable contacts were exchanged. It
was noted that a press conference will be held on April 21, 2008 which will provide more
details.
21. CANADIAN ASSOCIATION OF
MUNICIPAL ADMINISTRATORS AWARD (12.0)
Committee
was advised that the Click With Markham Program was awarded the Innovation
prize by the Canadian Association of Municipal Administrators (CAMA).
Moved
by Mayor F. Scarpitti
Seconded
by Deputy Mayor J. Heath
That
Council approve the attendance of Mayor F. Scarpitti and Councillor J. Virgilio
at the Canadian Association of Municipal Administrators (CAMA) Awards in Quebec
City in order to receive the Innovation prize bestowed on the Click With
Markham Program in accordance with the existing policy on Councillors’
attendance at such functions; and,
That
Councillor J. Virgilio be approved for one night’s additional accommodation in
accordance with the existing policy on Councillors’ attendance at such
functions.
CARRIED
22. 7th ANNUAL WORLD WIND ENERGY
CONFERENCE 2008
ST. LAWRENCE COLLEGE, KINGSTON, ON JUNE 24-26, 2008 (5.7,
12.0)
Moved by Regional Councillor G. Landon
Seconded by Deputy Mayor J. Heath
That the attendance of Councillor
E. Shapero at the “7th Annual World Wind Energy Conference 2008” at
St Lawrence College, Kingston, ON from June 24-26, 2008 be approved in
accordance with the existing policy on Councillors’ attendance at seminars and
conferences.
CARRIED
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Moved
by Regional Councillor G. Landon
Seconded
by Councillor A. Chiu
That
the Committee resolve in camera to discuss a confidential property matter
relating to the East Markham Community Centre and Library and two (2)
confidential personnel matters. (3:10)
CARRIED
Moved
by Regional Councillor G. Landon
Seconded
by Councillor A. Chiu
That
the Committee rise (4:10)
CARRIED
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ADJOURNMENT
The
meeting adjourned at 4:25 p.m.