Report to: General Committee                                                        Report Date: April 07, 2008

 

 

SUBJECT:                          Award of Tender # 005-T-08 Restoration of Concrete Curb and Sidewalk

PREPARED BY:               Jeff Johnston, Extn 2316

                                            Amit Sobti, Extn 2239

 

RECOMMENDATION:

THAT the report entitled “Award of Contract # 005-T-08 Restoration of Concrete Curb and Sidewalk” be received;

 

AND THAT the contract for # 005-T-08 Restoration of Concrete Curb and Sidewalk be awarded to the lowest priced supplier Vidome Construction Ltd. in the estimated annual value of $1,574,250.00 exclusive of GST for a period of three (3) years totaling $4,722,750.00;

AND THAT funds for this contract for the 2008 period be drawn from the 2008 Capital Budget Accounts as listed under financial considerations in the estimated annual amount of $1,574,250.00, exclusive of GST and funds for this contract for the 2009 & 2010 (estimated $1,574,250.00 per annum, exclusive of GST and any increase identified during the budget process) period be drawn after budget approval for the respective years;

AND THAT the 2009 and 2010 purchase orders be adjusted based on the approved budget for that year;

AND THAT the Director of Operations and the Manager of Purchasing be authorized to reallocate funds from this blanket order within the overall Asphalt Resurfacing Program up to a maximum of 20% of the estimated blanket amount for the duration of the contract; to a combined annual total for the Asphalt Resurfacing Program not to exceed $7,026,119.00 exclusive of GST;

 

AND THAT Staff be authorized and directed to do all things necessary to give effect to this resolution.

 

EXECUTIVE SUMMARY:

Not applicable

 

PURPOSE:

The purpose of this report is to obtain Council approval to award contract # 005-T-08 Restoration of Concrete Curb and Sidewalk.

 

BACKGROUND:

This tender was issued to secure a contractor to carry out restoration of concrete curb and sidewalk throughout the Town.  This restoration work is typically carried out in advance of asphalt resurfacing on Town roadways and forms part of the annual Road Rehabilitation Program.

 

 

 

 

OPTIONS/ DISCUSSION:

Vidome Construction Ltd. submitted the lowest priced acceptable bid and was therefore recommended for the award. Vidome has successfully completed various similar contracts for the Town in the past and staff is confident that they will continue to provide satisfactory service that meets, if not exceeds the Town’s expectations.

 

 

BID INFORMATION:

Advertised, place and date

ETN

Bids closed on

March 14, 2007

Number of contractors picking up bid documents

6

Number of contractors responding to bid

6

 

 

DETAILED PRICING INFORMATION:

Company

Total Price, Excl GST

Vidome Construction Ltd.

  $1,574,250.00*

VBN Paving Ltd.

$1,721,515.00

Maple-Crete Inc.

$2,175,145.00

Aloia Bros. Concrete Contractors

$2,419,825.00

Serve Construction Ltd.

$2,474,850.00

Brennan Paving and Construction

$3,531,803.52

   *As compared to the previous contract and allowing for only minor changes in scope, this contract represents an approximate 8% increase in net cost.

The bid documents have been verified for accuracy and compliance with the tender specifications and staff are satisfied that all terms, conditions and bid prices comply with the Town’s requirements.

 

FINANCIAL CONSIDERATIONS AND TEMPLATE: (external link)

The funds for the overall Asphalt Resurfacing project is included in the approved 2007/2008 Capital budget accounts as follows and includes $1,574,250.00 for the Restoration of Concrete Curb and Sidewalk:

 

 

 

 

 

 

 

 

 

 

 

 

 

Account

Account #

Budget Amount

Spent to Date

Budget Available

Committed to other Asphalt Resurfacing projects

Amount Allocated to Concrete Curb & Sidewalk Award

Budget Remaining

2007-Asphalt Resurfacing

050 6150 7455 005

$5,145,000

$4,710,404

$434,596

 

$434,596

                  -

2007-Parking Lot Overlay (THCC)

070 5350 7537 005

$250,000

$4,575

$245,425

$195,425

$50,000

                  -

 

2007 Surface Treatment (19th ave)

050 6150 7213 005

$330,000

$277,802

$52,198

$52,198

                     -

                  -

2008-Asphalt Resurfacing-Curb/Sidewalk

050 6150 8600 005 to  050 6150 8603 005

$5,341,900

- 

$5,341,900

$4,302,246

$1,039,654

- 

 2008 Parking Lots - Replacement Program 

 50 6150 8605 005 to  050 6150 8606 005

$152,000

- 

$152,000

$152,000

                     -

                  -

 2008 Secondary Rd Works 

 050 6150 8609 005 to 050 6150 8612 005

$800,000

- 

$800,000

$750,000

$50,000

                -

Totals

 

$12,018,900

$4,992,781

$7,026,119

$5,451,869

$1,574,250

   -

 

On April 25, 2006, Council authorized staff to reallocate funds and adjust blanket purchase orders (up to a maximum of each blanket purchase order) within the overall Concrete and Asphalt Maintenance program budget.  This allows staff the flexibility of responding to minor work program changes when required, while remaining within the overall program budget.  Staff is again requesting this flexibility in this contract award.

 

ENVIRONMENTAL CONSIDERATIONS:

Not applicable

 

ACCESSIBILITY CONSIDERATIONS:

Not applicable

 

ENGAGE 21ST CONSIDERATIONS:

Not applicable

 

BUSINESS UNITS CONSULTED AND AFFECTED:

Not applicable

 

 

 

 

 

RECOMMENDED

                            BY:    ________________________          ________________________

                                      Paul Ingham                                        Peter Loukes

                                      General Manager                                Commission Lead

                                      Operations                                         Operations & Asset Management

 

ATTACHMENTS:

Not applicable