Electronic General Committee Meeting
Revised Agenda
Revised Items are Italicized.

Meeting Number: 4

Monday, March 01, 2021 at 9:30 A.m. - 1:00 P.m.

Live streamed

Alternate formats for this document are available upon request.
General Committee meetings are live video and audio streamed on the City's website.
Closed captioning during the video stream may be turned on by clicking the [cc] icon located at the lower right corner of the video screen.
Please bring this General Committee Agenda to the Council meeting on March 9, 2021.

---

1.

CALL TO ORDER

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE FEBRUARY 16, 2021 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the February 16, 2021 General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

COMMUNICATIONS

6.

PETITIONS

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

7.1

MINUTES OF THE NOVEMBER 18, 2020, DECEMBER 9, 2020 AND JANUARY 13, 2021 BOARD OF MANAGEMENT UNIONVILLE BUSINESS IMPROVEMENT AREA (16.0)

• 1. That the minutes of the November 18, 2020, December 9, 2020 and January 13, 2021 Board of Management Unionville Business Improvement Area Committee meetings be received for information purposes.

8.

CONSENT REPORTS - LAND, BUILDING & PARKS CONSTRUCTION ISSUES

8.1

BOX GROVE COMMUNITY PARK ADDITIONAL FUNDING REQUIRED (10.0)

R. Fournier, ext. 2120

• 1. That the memorandum dated March 1, 2021 to General Committee, titled “Box Grove Community Park Additional Funding Required” be received.

      

9.

PRESENTATIONS - FINANCE & ADMINISTRATIVE ISSUES

9.1

GOVERNMENT FINANCE OFFICERS ASSOCIATION AWARDS (12.2.6)

L. Chen, ext. 3880

Note: Joel Lustig, Treasurer, will provide a presentation on this matter.

• 1. That the report dated March 1, 2021 titled “Government Finance Officers Association Awards” (GFOA) be received; and,

  2. That the formal presentation of the following Government Finance Officers Association awards be received:
     1. Distinguished Budget Presentation Award for the annual budget for the fiscal year beginning January 1, 2020; and,
     2. Canadian Award for Financial Reporting for the annual financial report for the year ended December 31, 2019

9.2

2020 YEAR-END RESULTS OF OPERATIONS (7.0)

L. Chen, ext. 3880 and J. Pak, ext. 2514

Note: Lisa Chen, Senior Manager, Financial Planning & Reporting, Financial Services, will provide a presentation.

• 1. That the report titled “2020 Year-End Review of Operations” be received; and,
  2. That a COVID-19 Reserve be established from the Safe Restart Agreement funding to be used to offset COVID-19 operating impacts; and, 
  3. That the City’s 2020 COVID-19 net favourable variance of $2.21M be allocated as follows:

  a. $1.30M COVID provision for future tax adjustments;
  b. $0.91M transfer to the COVID-19 Reserve;

  4. That the City’s 2020 net operations favourable variance of $7.60M be transferred as follows, as per the approved Financial Planning and Budgeting Policy:

  a. $3.60M one-time funding to replenish the Corporate Rate Stabilization Reserve;
  b. $0.79M to the Corporate Rate Stabilization Reserve to achieve a balance equal to 15% of the local tax levy;
  c. $3.21M to the Life Cycle Capital Replacement and Capital Reserve Fund; and further,

  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.3

CANADA HEALTHY COMMUNITIES INITIATIVE (7.6)

M. West, ext. 3792 and S. Tam, ext. 7533

Note: Meg West, Manager of Business Planning and Projects, CAO's Office, will provide a presentation on this matter.

• 1. That the presentation titled "Canada Healthy Communities Initiative" be received for information.

10.

PRESENTATIONS - COMMUNITY SERVICES ISSUES

10.1

RECREATION SERVICES FINANCIAL AND PROGRAMS UPDATE (6.0)

M. Creighton, ext. 7515

Note: Mary Creighton, Director, Recreation Services, will provide a presentation on this matter. 

• 1. That the presentation titled "Recreation Services Financial and Programs Update" be received.

10.2

CULTURE SERVICES FINANCIAL AND PROGRAMS UPDATE (6.0)

C. Kakaflikas, ext. 6590

Note: Christina Kakaflikas, Director, Economic Growth, Culture & Entrepreneurship, will provide a presentation on this matter.

• 1. That the presentation titled “Culture Services Financial and Programs Update” be received for information.

11.

REGULAR REPORTS - FINANCE & ADMINISTRATIVE ISSUES

11.1

DEVELOPMENT CHARGE DEFERRAL – ST. MARY AND ST. SAMUEL THE CONFESSOR COPTIC ORTHODOX CHURCH (7.11)

S. Neville, ext. 2659 and K. Ross, ext. 2126

• 1. That the report entitled, “”, dated March 1, 2021, be received;

  2. That staff do not recommend the approval of a development charge deferral for construction at 9377 McCowan Road to convert a single detached dwelling unit owned by St. Mary and St. Samuel the Confessor Coptic Orthodox Church, to a daycare facility operated by Forever Blessed Child Care Inc.;

  3. That in the event Council grants a development charge deferral, the Mayor and Clerk be authorized and directed to enter into an agreement with the applicant to secure the following terms of approval:
     1. The development charges be deferred for a period not longer than three (3) years from the date of building permit issuance, following which the charges will become payable,
     2. The development charges payable be calculated at the rate in effect at building permit issuance and be subject to annually accrued interest at The Bank of Canada Prime Business Rate,
     3. In accordance with Section 32(1) of The Development Charges Act, 1997 as amended, should the development charges remain unpaid after the amount becomes payable, the amount unpaid shall be added to the tax roll and collected in the same manner as taxes,
     4. That the fees applicable to a DC Deferral be charged,

  4. That the recommendation of a deferral, if so granted, be forwarded to the Regional Clerk of York for consideration on the treatment of the Regional Development Charges; and,

  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

12.

MOTIONS

13.

NOTICES OF MOTION

14.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

15.

ANNOUNCEMENTS

16.

CONFIDENTIAL ITEMS

16.1

FINANCE & ADMINISTRATIVE ISSUES

16.1.1

GENERAL COMMITTEE CONFIDENTIAL MINUTES - JANUARY 18, 2021 (16.0) [ Section 239 (2) (b)(c)]

16.2

LAND, BUILDING & PARKS CONSTRUCTION ISSUES

16.2.1

ADVICE THAT IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE, INCLUDING COMMUNICATIONS NECESSARY FOR THAT PURPOSE; REPORTING OUT OF LEASE (8.2) [SECTION 239 (2) (f)]

17.

ADJOURNMENT