GENERAL COMMITTEE
Finance & Administrative
Issues Community
Services Issues
Chair: Councillor
J. Virgilio Chair:
Councillor
A. Chiu
Chair, Budget Sub-Ctte: Councillor D. Horchik Environment & Sustainability Issues
Chair: IT Sub-Ctte: Reg. Councillor J. Jones Chair: Councillor
E. Shapero
Chair:
Grants Sub-Ctte: Councillor V. Burke
Attendance
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J. Livey, Chief
Administrative Officer
A. Taylor,
Commissioner of Corporate Services
S. Andrews, Director of Asset Management
A. Brouwer, Deputy
Town Clerk
C. Conrad, Town
Solicitor
B. Cribbett,
Treasurer
P. Loukes, Director,
Operations
K. Ross, Manager of
Development Finance
L.
Wells, Manager of Programs
A. Moore, Manager of Purchasing
P.
Wealleans, Director of Taxation
R. Raman, Senior Manager, Accounting
& Expenditure Control
J. Ryerson, Director of Culture
B. Snowball, Fire Chief
M. Stanford, Project Manager, Asset
Management
M. Visser, Manager, Financial Strategy
& Investments
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The General Committee convened at the hour of 9:01 a.m. with Councillor
J. Virgilio in the Chair. Councillor A.
Chui chaired the meeting for the community services related items; and
Councillor C. Moretti chaired the building, parks, and construction related
items.
DISCLOSURES OF
PECUNIARY INTEREST
There were
no disclosures of pecuniary interest.
1. DEPUTATIONS REGARDING
WASHROOMS IN TOURIST AREAS (5.6)
D. Denby addressed Committee with respect to
item (Washrooms in Tourist Areas) and expressed concerns about potential
littering, sewer capacity, parking and vandalism associated with the proposed
washroom facility location. D. Denby
also felt a lack of notice about the proposed location for the washroom
facility.
C. Reeh addressed Committee with respect to
item (Washrooms in Tourist Areas) and felt that the location of the proposed
washroom facility was a generally a good compromise as a location, recognizing
that the sewer capacity concerns should be reviewed by the Town.
J. Ker-Hornell (President of the Unionville
Villagers Association - UVA) addressed Committee with respect to item (Washrooms
in Tourist Areas) and indicated that any location for the washroom facility within
Unionville would be challenging to accommodate and noted that there was no
decision made on this matter by the UVA.
She indicated that she is personally not in favor of locating the
washroom facility in the bandstand.
W. Rowe addressed Committee with respect to
item (Washrooms in Tourist Areas) and indicated that he does not support the
proposed location of the washroom facility, preferring the bandstand instead.
2. DEVELOPMENT CHARGE
UPDATE (SOFT SERVICES)
MIXED USE
CALCULATIONS (7.11)
Presentation
B.
Cribbett, Treasurer, provided a brief overview with respect to the development
charge update (soft services) mixed use calculations. It was recommended that the final background
study be prepared to include a three category non-residential charge.
Moved by
Councillor J. Webster
Seconded
by Councillor A. Chiu
1) That
the presentation by Ms. B. Cribbett, Town Treasurer, entitled “Development
Charge Update (Soft Services) Mixed Use Calculations” be received; and,
2) That
the final background study be prepared to include a three category
non-residential charge (Industrial/Office/Institutional, Mixed Use, Non-Mixed
Use Retail).
CARRIED.
3. MINUTES OF THE APRIL
20, 2009
GENERAL COMMITTEE (16.0)
Minutes
Moved by Councillor C. Moretti
Seconded by Regional Councillor G. Landon
1) That
the minutes of the April 20, 2009 General Committee be received.
CARRIED.
4. MINUTES OF THE APRIL 6, 2009
RACE RELATIONS COMMITTEE
(16.0)
Minutes
Moved by Councillor C. Moretti
Seconded by Regional Councillor G. Landon
1) That the minutes of the April 6, 2009
Race Relations Committee be received.
CARRIED.
5. MINUTES OF THE MARCH 23, 2009
CANADA DAY COMMITTEE (16.0)
Minutes
Moved by Councillor C. Moretti
Seconded by Regional Councillor G. Landon
1) That the minutes of the March 23, 2009
Canada Day Committee be received.
CARRIED.
6. MINUTES OF THE APRIL 16, 2009
ENVIRONMENTAL ADVISORY
COMMITTEE (16.0)
Minutes
Moved by Councillor C. Moretti
Seconded by Regional Councillor G. Landon
1) That the minutes of the April 16, 2009
Environmental Advisory Committee be received.
CARRIED.
7. APPOINTMENTS,
RESIGNATIONS
-
ADVISORY COMMITTEES (16.24)
Moved by Councillor C. Moretti
Seconded by Regional Councillor G. Landon
Cycling and Pedestrian Advisory
Committee
1) That the
resignations of Ms. Marcia Guthenberg and Mr. Dwight Richardson from the Cycling
and Pedestrian Advisory Committee be accepted with thanks and a letter of
appreciation be forwarded; and,
2) That
the vacancies be filled in the normal manner.
CARRIED.
8. AWARD
OF TENDER 071-T-09
RELINING OF CAST IRON AND
DUCTILE WATERMAINS (7.12.1)
Report
Moved by Deputy
Mayor J. Heath
Seconded by Councillor
L. Kanapathi
1) That
the report entitled “Award of Tender #071-T-09 2009 Relining the Cast Iron and
Ductile Watermains” be received; and,
2) That
the contract for 2009 Relining of Cast Iron and Ductile Iron Watermains be
awarded to the lowest qualified priced bidder, Fer-Pal Construction Ltd. in the
total amount of $948,891.49 exclusive of GST; and,
3) That a
contingency in the amount of $94,889.00 exclusive of GST be established to
cover any additional construction costs and that the General Manager of
Waterworks be authorized to approve expenditure of this contingency amount up
to the specified limit; and,
4) That
this contract be drawn from the 2009 Capital Budget Account 053-6150-9285-005
“Cement Relining Iron Watermain” in the amount of $1,200,000.00; and,
5) That
upon completion of the project the remaining funds be returned to the original
funding source; and further,
6) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED.
9. AWARD
OF TENDER 014-T-09
CONCRETE MAINTENANCE (7.12.1)
Report
Moved by Councillor V. Burke
Seconded by Deputy Mayor J. Heath
1)
That the
report entitled “Award of Tender 014-T-09 Concrete
Maintenance” be received; and,
2)
That the
contract for Tender 014-T-09 Concrete Maintenance be awarded to the lowest price bidder, VGN Construction
Limited, in the estimated amount of $769,600.00, exclusive of GST; and,
3)
That if the low bidder, VGN Construction Limited, does not accept the purchase
order for Contract 014-T-09, Staff be authorized to pull the Bid Bond in the
amount of $76,960.00 (10%) as per the terms and conditions set out in the
Town’s tender document; and,
4)
That Staff be authorized to
award Contract 014-T-09 to the 2nd lowest priced bidder, Peltar
Paving Co Ltd. , if the low bidder does not accept the purchase order as
outlined in Recommendation # 3; and,
5)
That the
Director of Operations and Manager of Purchasing be authorized to exercise the
option to renew Contract 014-T-09 for an additional 2 years (2010-2011) at the
2009 itemized prices, subject to performance and budget approval; and,
6)
That the
awards be funded from the Operations and Waterworks Department 2009 Operating
and Capital budget accounts as detailed in the financial template and next
years budgets upon approval; and,
7)
That Staff be authorized to amend the award amounts in years 2009-2011 to
reflect changes to the Operations and Waterworks Department Operating and
Capital budget accounts (listed in the financial template) approved by Council
during the annual budgeting process; and further,
8) That Staff
be authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED.
10. 2009 TAX RATE AND
LEVY BY-LAW (7.3)
Report
Moved by Councillor D. Horchik
Seconded by Councillor V. Burke
1)
That a by-law to provide for the levy and collection of property
taxes totalling $484,182,876 required
by the Town of Markham, Regional Municipality of York, Boards of Education, in
a form substantially similar to the attached Appendix and satisfactory to the
Town Solicitor and to provide for the mailing of notices requesting payment of
taxes for the year 2009, as set out as follows, be approved:
Town of Markham: $104,811,019
Region of York: $203,992,972
School Boards: $175,378,885
Total $484,182,876
2)
That clauses
6 and 7 of the draft by-law attached to this report, be deleted; and,
3)
That staff
be authorized and directed to do all things necessary to give effect to this
resolution; and further,
4)
That the
report and revised by-law be placed on the agenda of the May 12, 2009 Council
meeting for consideration.
CARRIED.
11. PROPOSED AMENDMENTS
TO PURCHASING BY-LAW (7.9)
Report Presentation
Moved by Councillor
A. Chiu
Seconded by
Regional Councillor G. Landon
1) The report entitled “Revisions to
Purchasing By-Law 2004-341” be received; and,
2) The
Town of Markham Purchasing By-Law 2004-341 be amended as outlined in the
attached staff report; and further,
3) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED.
12. MAY 2009- CANCELLATION REDUCTION
OR REFUND OF TAXES UNDER
SECTIONS 357 AND 358 OF THE MUNICIPAL ACT (7.3)
Report
Moved by Councillor A. Chiu
Seconded by Councillor J. Webster
1) That the taxes
totalling $19,060.37 be adjusted under Section 357 (in the amount of $12,535.37) and Section 358 (in the amount
of $6,525.00) of the Municipal Act,
2001 of which the Town’s portion is estimated to be $3,505.29; and,
CARRIED.
13. RECREATION
SERVICE
UPDATE
WINTER/SPRING 2009 (6.5)
Presentation
L. Wells, Manager of Programs provided an
brief overview of key recreation services through winter and spring, 2009.
Moved by Deputy Mayor J. Heath
Seconded by Councillor J. Virgilio
1) That the presentation by L. Wells,
Manager of Programs, entitled “Recreation Service Update Winter/Spring 2009” be
received.
CARRIED.
Moved by
Councillor L. Kanapathi
Seconded by
Councillor C. Moretti
1)
That Committee recess
until 10:20 a.m.
CARRIED.
Committee
reconvened at 10:28 a.m. with Councillor C. Moretti in the chair.
14. WASHROOMS IN TOURIST
AREAS (5.6)
Report
S. Andrews, Director of Asset Management provided an overview of the
proposal to build a public washroom in the parking lot of the Unionville Train
Station. He indicated that if approved,
an architect would be engaged to develop detailed designs which would be
reviewed with area residents at a public meeting and on an informal basis as
next steps.
Moved by Councillor J. Virgilio
Seconded by Regional Councillor G. Landon
1) That the report titled “Washrooms in
Tourist Areas” dated April 8, 2009 be received; and,
2)
That
Council adopt a strategy set out below
to build permanent public washrooms in both the Unionville and Markham Village
downtowns; and,
* 3) That Council authorizes Staff to retain
the services of an architect and to proceed with the detailed design and
construction tender of a public washroom facility in the parking lot of the
Unionville Train Station in 2009 ; and,
4) That
council authorizes staff to retain the services of an architect and to proceed
with the detailed design and construction tender of a permanent public washroom
facility for Markham Village with an upset spending limit of $20,000.00 to be
allocated from the 2010 budget; and,
5) That
staff submit a site plan application and present the final design concept to
Development Services Committee prior to the issuance of the construction
tenders and that the final design of the structures and signage be reviewed by
Heritage Markham Committee; and,
6) That
appropriate on-street directional signage be installed on Main Street
Unionville to indicate the location of the existing public washrooms in the
Crosby Arena; and,
7) That
temporary washroom facilities be re-installed in Markham Village in 2009 at the
same location as in 2008; and,
8) That
the cost of signage and the temporary washrooms be charged to Account Number
056-4399-8477-005 – New Public Washroom Feasibility Plan as established under
the 2009 Capital Budget; and,
9) That Council direct staff to submit a
2010 budget request for the construction of a permanent washroom facility in
Markham Village; and,
10) Council direct staff to include the cost
of maintenance in the 2010 Operating Budget for the maintenance of permanent
washroom facilities in Unionville and Markham Village; and,
11) That staff be authorized to proceed with
the installation of a temporary public washroom on Main Street, Unionville if a
feasible location can be found in consultation with area residents and the Ward
Councillor; and,
12) That staff be directed to investigate
the feasibility of incorporating washroom facilities and a welcome centre
within the current Unionville Recycling Depot and the possible relocation of
the recycling facility operation within Unionville and report back to General
Committee; and further,
13) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
* At the May 12, 2009 Council Meeting
the following resolution was deferred.
3) That
Council authorizes Staff to retain the services of an architect and to proceed
with the detailed design and construction tender of a public washroom facility
in the parking lot of the Unionville Train Station in 2009 ; and,
15. GALLERY EXPANSION
REPORT (6.9)
Report 1
J. Ryerson, Director of Culture gave a brief
update with respect to the gallery expansion project.
Moved by Councillor J. Virgilio
Seconded by Councillor D. Horchik
1) That
the report entitled “Varley Art Gallery of Markham Expansion” be received; and,
2) That Jerome Markson Architects be
authorized to proceed with the Varley Art Gallery Expansion detailed design,
Site Plan Application and Tendering for the Project; and,
3) That
Site Plan Approval be delegated to the Director of Planning or her designate;
and,
4) That Staff report back to General
Committee to present the final design and to award the construction contract
for the project; and further,
5) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
CARRIED.
___________________________________________
Moved by Councillor J. Webster
Seconded by Councillor L. Kanapathi
1)
That items (i) (Development Charge Update, Soft Services, Mixed Use
Calculations), 7 (Award of Tender 014-T-09, Concrete Maintenance), 8 (Tax Rate
and Levy By-law) and 12 (Washrooms in Tourist Areas) be considered at the May
12, 2009 Council meeting.
CARRIED.
_____________________________________________
IN CAMERA MEETING
Moved by Councillor A. Chiu
Seconded by Councillor V. Burke
1)
That Committee move in-camera to consider a confidential verbal report
from the Director of Human Resources with respect to Fire Service negotiations
in accordance with Subsection 239. (2) (d) (labour relations or employee
negotiations) of the Municipal Act, 2001 (12:15 p.m.)
CARRIED.
_______________________________________________
Moved by Councillor A. Chiu
Seconded by Councillor V. Burke
1)
That Committee rise from its in-camera session.
CARRIED.
NEW BUSINESS
There was no new business.
ADJOURNMENT
General Committee adjourned at 12:35 p.m.