GENERAL COMMITTEE
November 28, 2011
Meeting No. 27
Finance & Administrative Issues Community Services Issues
Chair: Mayor
Frank Scarpitti Chair: Councillor Alex Chiu
Vice Chair: Councillor Carolina Moretti Vice
Chair: Councillor Howard Shore
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Logan Kanapathi
Vice Chair: Regional Councillor Joe Li Vice
Chair: Councillor Colin Campbell
Alternate formats are available
upon request.
Attendance
|
|
Andy
Taylor, Chief Administrative Officer
Catherine
Conrad, Town Solicitor
Jim
Baird, Commissioner of Development Services
Brenda
Librecz, Commissioner of Community & Fire Services
Gary Adamkowski, Director, Asset Management
Paul Ingham, Director, Operations
Kimberley
Kitteringham, Town Clerk
Peter Loukes, Director, Environmental Services
Joel Lustig,
Treasurer
Bill Snowball,
Fire Chief
Paul Wealleans,
Director, Revenues
Dennis Flaherty,
Director of Communications and Community Relations
Graham Seaman, Manager, Climate Change & Energy
Atiq Rahman, Senior
Facility Engineer
Alida
Tari, Council/Committee Coordinator
|
|
The General Committee convened at the hour of 9:07 a.m. with Mayor Frank
Scarpitti in the Chair and Councillor Alex Chiu Chaired Community Services
related items.
DISCLOSURE OF
INTEREST
None disclosed.
1. MINUTES OF THE NOVEMBER 21, 2011
GENERAL COMMITTEE (16.0)
Minutes
Moved
by Councillor Alex Chiu
Seconded
by Councillor Alan Ho
1)
THAT the Minutes of the
November 21, 2011 General Committee be confirmed.
CARRIED
2. MINUTES OF THE OCTOBER 4, 2011
SANTA CLAUS PARADE COMMITTEE (16.0)
Minutes
Moved by Councillor Alex
Chiu
Seconded by Councillor Alan
Ho
1) That the Minutes of the October 4, 2011
Santa Claus Parade Committee be received for information purposes.
CARRIED
3. MINUTES OF THE OCTOBER 24,
2011
PUBLIC LIBRARY BOARD (16.0)
Minutes
Moved by Councillor Alex
Chiu
Seconded by Councillor Alan
Ho
1) That the Minutes of the October 24 2011
Public Library Board be received for information purposes.
CARRIED
4. MINUTES OF THE OCTOBER 18,
2011
MARKHAM CEMETERY BOARD (16.0)
Minutes
Moved by Councillor Alex Chiu
Seconded by Councillor Alan
Ho
1) That the Minutes of the October 18,
2011 Markham Cemetery Board be received for information purposes.
CARRIED
5. MARKHAM ENTERPRISES CORPORATION
EQUITY INJECTION EXTENSION (7.0)
Report
Moved by Councillor Alex
Chiu
Seconded by Councillor Alan
Ho
1) THAT the report entitled “Markham
Enterprises Corporation Equity Injection Extension” be received; and,
2) THAT the Town’s subscription for
Markham Enterprises Corporation shares, as set out in this report, to
facilitate Markham Enterprises Corporation equity injection into PowerStream
for their solar business, be extended to December 31, 2013, subject to the
terms and conditions set out in this report; and further,
3) THAT
staff be directed to do all things necessary to give effect to this report.
CARRIED
6. DEVELOPMENT CHARGES INDEXING
JANUARY 1, 2012 (7.11)
Report
Moved by Councillor Alex
Chiu
Seconded by Councillor Alan
Ho
1) THAT the report titled
“Development Charges Indexing – January 1, 2012” be received; and,
2) THAT Council approve an
increase in development charges of 2.10%, effective January 1, 2012; and
further,
3) THAT staff be directed to do all things
necessary to give effect to this report.
CARRIED
7. INTERIM SPENDING AUTHORITY PENDING
APPROVAL OF THE 2012 UNIONVILLE & MARKHAM
VILLAGE BUSINESS IMPROVEMENT AREAS (B.I.A.)
BUDGETS (7.4)
Report
Moved by Councillor Alex
Chiu
Seconded by Councillor Alan
Ho
1) THAT the report dated November 28,
2011, entitled “Interim Spending
Authority Pending Approval of the 2012 Unionville & Markham Village
Business Improvement Areas (B.I.A.) Budgets” be received; and,
2) THAT
Council approve 50% of the 2011 Operating Budget equivalent to the amounts of
$105,500 and $140,628 for the Unionville B.I.A. (UBIA) and Markham Village
B.I.A. (MBIA) as pre-budget approval for the 2012 operating expenditures
respectively; and further,
3) THAT
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
8. STAFF AWARDED CONTRACTS FOR
THE MONTH
OF OCTOBER 2011 (7.12)
Report
Moved by Councillor Alex
Chiu
Seconded by Councillor Alan
Ho
1) THAT the report entitled
“Staff Awarded Contracts for the Month of October 2011 be received; and,
2) THAT Staff be authorized
and directed to do all things necessary to give effect to this resolution.
CARRIED
9. TAX EXEMPTION FOR PROPERTIES UTILIZED
BY THE TOWN OF MARKHAM FOR LANDS
LEASED FROM THE TORONTO REGION
CONSERVATION AUTHORITY (TRCA) (7.3)
Report
The Committee inquired
whether a clause can be added to allow future additions to the list. Staff advised that this is an amendment to a
Town By-law and any amendments to the by-laws require Council endorsement.
Moved by Councillor Alex
Chiu
Seconded by Councillor Alan
Ho
1) THAT Council enact the attached draft
by-law to exempt the properties listed on Schedule A, used but not owned by the
Town of Markham, from taxation; and,
2) THAT the Town Clerk give written notice
of the By-law to the Municipal Property Assessment Corporation, the Clerk of
the Regional Municipality of York, and the Secretaries of the applicable School
Boards.
**NOTE:
At the December 13, 2011 Council meeting the above resolution was deferred
10. TAX WRITE-OFFS IN ACCORDANCE
WITH SECTION 354 OF THE MUNICIPAL ACT,
2001 (7.3)
Report
There was discussion
regarding the Edgecomb Court property and whether the Town should consider purchasing
it or whether there is an opportunity to sell the land to the owners to the
south (properties abutting Edgecomb). The
Committee also discussed the 9829 Ninth Line property and suggested that staff
report back on these matters.
Moved by Councillor Alex
Chiu
Seconded by Councillor Alan
Ho
1) THAT taxes totalling $116,371
(excluding penalty and interest) as set out in this report be written off
pursuant to the provisions of Section 354 of the Municipal Act, 2001, of which the Town’s portion is $31,113;
and,
2) THAT the applicable penalty and/or
interest charges (estimated at $84,500) be adjusted accordingly; and,
3) THAT
staff report back on the matters discussed regarding the Edgecomb Court and
9829 Ninth Line properties; and,
4) THAT the Treasurer be directed to
remove the taxes from the Collector’s Roll; and further,
5) THAT staff be authorized to and directed
to do all things necessary to give effect to this resolution.
CARRIED
11. BYLAW TO AUTHORIZE TEMPORARY
BORROWINGS FOR 2012 (7.3)
Report
Moved
by Councillor Alex Chiu
Seconded
by Councillor Alan Ho
1) THAT the report “By-law to authorize
Temporary Borrowing for 2012” be received; and,
2) THAT a by-law be brought forward for
Council approval to authorize the temporary borrowing, if required, of an
amount not to exceed $130,040,129 from January 1, 2012 to September 30, 2012
and $65,020,065 from October 1, 2012 to December 31, 2012 to meet the
expenditures of the municipality until taxes are collected and other revenues
are received; and,
3) THAT the Treasurer report
to Council in advance of borrowing, if temporary borrowing is required; and
further,
4) THAT Staff be authorized
and directed to do all things necessary to give effect to this resolution.
CARRIED
12. WATERMAIN BREAK EMERGENCY
PURCHASE – 7330 BAYVIEW AVENUE (5.4)
Report
Staff summarized the details
outlined in the report.
The Committee thanked and
complimented Peter Loukes and all the staff involved in repairing the sink hole
along Bayview Avenue.
There was discussion
with respect to the ground penetrating radar that York Region used to image the
subsurface.
Moved by Councillor
Howard Shore
Seconded Councillor
Valerie Burke
1) THAT
the report entitled “Watermain Break Emergency Purchase – 7330 Bayview Avenue”
be received; and,
2) THAT
the Environmental Services Department continues to manage the watermain break
and related emergency purchases in compliance with the Town of Markham’s
Purchasing By-Law; and,
3) THAT
in accordance to the Purchasing By-law, Staff be authorized to approve the
award of the final repair and restoration work to be completed in the spring of
2012 through the Region and York; and,
4) THAT
that a memo be circulated to members of Council upon completion of final repair
and restoration work in 2012 communicating the final cost of all works; and
further,
5) THAT
staff be authorized and directed to do all things necessary to give to this
resolution.
CARRIED
12A. AWARD OF CONTRACT FOR THE Page
247
INSTALLATION OF ARTIFICIAL TURF
FIELD AT MOUNT JOY COMMUNITY CENTRE (5.0)
Report
Ms. Brenda Librecz,
Commissioner of Community & Fire Services summarized the details outlined
in the report.
There was brief discussion
with respect to the arrangements between the Town of Markham and the York
Catholic District School Board regarding the use of the fields.
Moved by Councillor
Alex Chiu
Seconded by
Councillor Logan Kanapathi
1) That the report
entitled “Award of Contract for the Installation of Artificial Turf Field at
Mount Joy Community Centre” be received; and,
2) THAT the contract
for Construction of the Mount Joy Artificial Turf from Tender 207-T-11 be awarded to the lowest
priced bidder, Davan Site Contractors, in the amount of $1,026,464.61
(inclusive of HST impact); and,
3) THAT a construction
contingency be established in the amount of $100,000 inclusive of HST impact to
cover any additional construction costs in accordance with the Expenditure
Control policy; and,
4) THAT the award be
funded from the 2011 capital Budget, Project #11265- “Mount Joy Artificial
Turf” with a remaining budget of $512, 299 and from the 2012 Capital Budget,
Project #12039- “Mount Joy Air Support” with a budget of $130,000; and,
5) THAT $150,000 be
pre-approved from 2012 Capital Budget, project $12244- “Floodlight and Pole
Replacement”; and,
6) THAT the shortfall
for the project in the amount of $334,165 be funded from the surplus funds in
the completed Operations and Recreation capital projects as identified in
appendix A; and,
7) THAT the issuance of
the purchase order in the amount of $100,000 to Davan Site Contractors be
pre-approved to facilitate work on the site being initiated immediately to meet
a late spring 2012 completion date; and further,
8) THAT Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
Presentation
Mr. Paul Ingham,
Director, Operations, delivered a PowerPoint presentation regarding the
Operations Facility Master Plan. Staff
pointed out that the recommendations outlined in this presentation are the
consultant's recommendation that require further staff evaluation.
The Committee
discussed the following regarding the John Street site:
·
What is
involved in removing the water tank from the site
·
Site is
outdated and out of place
·
What is
the current level of activity (# of trucks leaving the site)
·
Size of
the site
·
Is there
another potential site within this vicinity that can be considered (Guardsman/Harlech
Court area)
The Committee
discussed the following regarding the 14th Avenue site:
·
Continue discussions
with the City of Toronto regarding the use of their lands
·
Valuable
site
·
Consider
the lands as a potential addition to the Milliken Mills Community Centre
·
Examine
other options for potential site within the area that may be considered for
relocation
The Committee
suggested that staff include the Town of Richmond Hill as part of their
potential partnership discussions.
The Committee
suggested that any potential land acquisitions be considered during an
in-camera discussion at the December 5, 2011 General Committee meeting.
Moved by Mayor Frank
Scarpitti
Seconded by Deputy
Mayor Jack Heath
1) THAT
the presentation by Mr. Paul Ingham, Director, Operations, entitled “Operations Facility
Master Plan” be received; and,
2) THAT staff continue to refine/evaluate
the consultant's recommendations, and phasing
options; and,
3) THAT staff continue to pursue
partnership opportunities with York Region and others;
and,
4) THAT staff work with the Manager, Real
Property to explore options for land acquisition
for an East Works Yard; and further,
5) THAT staff report back to Council in
early 2012 on recommendations and options for
phased implementation for the Operations Facility Master Plan.
CARRIED
14. COMMUNITY LEAD TESTING
PROGRAM
STATUS REPORT (8) (5.0)
Report
There was discussion
regarding whether residential testing should continue. The Committee discussed the benefits of a
well communicated education program with respect to lead testing in residential
homes.
Moved by Regional
Councillor Jim Jones
Seconded by Deputy
Mayor Jack Heath
1) THAT
the report titles “Community Lead Testing Program – Status Report (8)” be
received; and,
2) THAT
staff report back to Council with the findings of the Community Lead Testing
Program after completion of sampling period #9; and further,
3) THAT
staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
Report Bylaw Plan
Ms. Sonia Singh, Emergency Preparedness
Coordinator, delivered a PowerPoint presentation regarding the Markham
Emergency Management Program.
There was discussion with respect to the
importance of receiving and sharing timely information among many organizations
such as the federal government, provincial ministries, communities, and other
supporting organizations to assist in facilitating an effective emergency
response.
The Committee discussed ways to communicate
to local residents and noted that the use of a wide variety of communication
tools such as radio and/or broadcast or cable television station news and social media would be utilized to provide information to the
public.
Moved by Mayor Frank Scarpitti
Seconded by Regional Councillor Jim Jones
1) THAT the report titled
“Markham Emergency Management Program 2011” be received; and,
2) THAT a by-law enacted to:
(i)
adopt the Emergency
Management Program attached thereto as “Schedule A”, in accordance with the
provisions of the Emergency Management and Civil Protection Act, R.S.O.
1990, c.E.9, as amended;
(ii)
adopt the Emergency Plan
attached thereto as “Schedule B”, in accordance with the provisions of the Emergency
Management and Civil Protection Act, R.S.O. 1990, c.E.9, as amended; and
(iii)
repeal By-law 2004-325 and
By-law 2006-197, which adopted previous Markham emergency management programs;
and,
3) THAT the Deputy Fire
Chief, Philip Alexander, be hereby designated as Markham’s Emergency Management
Program Co-ordinator in accordance with Ontario Regulation 380/04. For the purposes of Markham’s Emergency
Management Program and Emergency Plan (and in keeping with the terms used by
Emergency Management Ontario in its
emergency management training programs), the Emergency Management Program
Co-ordinator shall be referred to as the “Community Emergency Management
Co-ordinator”; and,
4) THAT the Director of
Corporate Communications and Community Relations be hereby designated as
Markham’s Emergency Information Officer in accordance with Ontario Regulation
380/04; and further,
5) THAT Staff be authorized
and directed to do all things necessary to give effect to this resolution.
CARRIED
16. THE ONTARIO MINISTRY OF
ENVIRONMENT-
MARKHAM DISTRIBUTION SYSTEM –
DRINKING
WATER SYSTEM INSPECTION REPORT
(5.3)
Report
Staff briefly summarized the details outlined in
the report.
Moved by Regional
Councillor Jim Jones
Seconded by Councillor
Don Hamilton
1) THAT
the report entitled “The Ontario Ministry of Environment – Markham Distribution
system – Drinking Water System Inspection Report” be received; and,
2) THAT
staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
17. ENERGY PERFORMANCE REPORTING AND
ONTARIO REG. 397/11 – ENERGY CONSERVATION
AND DEMAND MANAGEMENT PLANS (5.0)
Report
Mr. Graham Seaman,
Manager, Climate Change & Energy summarized the details outlined in the
report.
There was brief
discussion regarding the energy upgrades at Centennial Community Centre.
The Committee
discussed the payback, ground source heating and the price of electricity with
respect to the Fire Station 93 (Cathedral Fire Station).
The Committee
suggested that Markham Energy Conservation Office (MECO) report back to Council
every two years.
Moved by Deputy Mayor
Jack Heath
Seconded by Councillor
Alan Ho
1) THAT
the report titled “Energy Performance Reporting and Ontario Reg. 397/11- Energy
Conservation and Demand Management Plans” be received; and,
2) THAT
the high level overview of energy retrofit and renewable energy project
performance be received; and,
3) THAT
the Markham Energy Conservation Office (MECO) be responsible for leading
Markham’s collaborative effort to ensure compliance with Ontario Regulation
397/11 – Energy Conversation and Demand Management Plans; and,
4) THAT
MECO report back to Council by July 1, 2014 and every five years thereafter
with Markham’s complete Energy Conservation and Demand Management plan or
update for their approval as per Regulation 397/11; and,
5) THAT MECO report back to Council every two
years on the result of energy saving projects; and,
6) THAT
MECO be delegated authority to compile, publish and submit to the Minister
Markham’s Energy Consumption and GHG Emission Template starting July 1, 2013
and every year thereafter; and,
7) THAT
by December 31st, 2013 and every year thereafter MECO provide to
Council a summary of the Energy Consumption and GHG Emission Template submitted
to the Minister; and further,
8) THAT
staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
18. QUALITY MANAGEMENT SYSTEM
DOCUMENT REVISION ENDORSEMENT AND
MANAGEMENT REVIEW OUTCOMES (5.0)
Report
Moved by Deputy Mayor
Jack Heath
Seconded by Councillor
Don Hamilton
1) THAT
the report “QMS Document Revision Endorsement and Management Review Outcomes”
be received; and,
2) THAT
Council, as the Owner of the Town’s Drinking Water System acknowledges and
endorses the revisions made to the Town’s Quality Management System Operational
Plan and System Level Documents; and,
3) THAT
the Quality Management System (QMS) Management Review Outcomes be received;
and,
4) THAT
Council, as the Owner of the Town’s drinking water system, acknowledge and
support the outcomes and action items identified from the 2011 Management
Review; and further,
5) THAT
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
NEW BUSINESS
There was
no new business.
ADJOURNMENT
That the General Committee meeting adjourn at 12:28 PM.