GENERAL COMMITTEE MINUTES
February 4, 2013, 9:00 a.m.-12:00 noon
Canada Room
Finance & Administrative Issues Community
Services Issues
Chair: Mayor Frank Scarpitti Chair: Councillor Alex Chiu
Vice Chair: Councillor
Carolina Moretti Vice
Chair: Councillor Howard Shore
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor Valerie Burke Chair: Councillor Logan Kanapathi
Vice Chair: Regional Councillor Joe Li Vice
Chair: Councillor Colin Campbell
Alternate formats are
available upon request.
Attendance
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Andy Taylor, Chief Administrative Officer
Catherine Conrad, City Solicitor
Jim Baird, Commissioner of Development Services
Brenda Librecz, Commissioner of Community & Fire Services
Trinela Cane, Commissioner of Corporate Services
Joel Lustig, Treasurer
Peter Loukes
Andrea Tang, Manager,
Financial Planning
Janice Carroll, Recreation
Dennis Riggs, Recreation
Alida Tari, Council/Committee Coordinator
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The General Committee convened at the hour of
9:05 a.m. with Councillor Carolina Moretti in the Chair and Councillor Alex
Chiu Chaired Community Services related items. Mayor Frank Scarpitti assumed
the Chair at 10:58 a.m.
DISCLOSURE OF PECUNIARY INTEREST
None
disclosed.
1. HUMAN
SERVICES PLANNING BOARD
OF YORK REGION
MAKING ENDS MEET IN YORK REGION (12.2.6)
Presentation
Ms.
Adelina Urbanski, Commissioner of Community and Health Services, Regional
Municipality of York delivered a PowerPoint presentation regarding the Human
Services Planning Board of York Region, Making Ends Meet in York Region.
There
was considerable discussion regarding affordable housing relative to municipal
involvement; tools available to the municipality to assist in meeting
affordable housing needs and Provincial Legislation.
The
Committee enquired whether there are measures in place to protect existing
affordable housing complexes. Staff
advised that York Region and the Province do have legislation in place to protect
existing ones and that the municipality can also include specific policies to
protect existing complexes.
The
Committee discussed stigmas and stereo-types associated to affordable housing
complexes and suggested that York Region highlight some of the existing ones in
their literature.
Moved
by Councillor Carolina Moretti
Seconded
by Councillor Howard Shore
1) That
the presentation by Ms. Adelina Urbanski, Commissioner of Community and Health
Services, Regional Municipality of York and Member of the Human Services
Planning Board of York Region, entitled “Human Services Planning Board of York
Region, Making Ends Meet in York Region” be received.
CARRIED
2. 2013 PROPOSED WATER/WASTEWATER RATES
(7.4)
Presentation
Andrea
Tang, Manager, Financial Planning delivered a PowerPoint presentation regarding
the 2013 Proposed Water/Wastewater Rates.
The
Committee discussed the proposed water rate increase and it was noted that
there is a lot of infrastructure changes/updates that have increased the
cost.
There
was discussion regarding York Region's water sources. It was noted that York Region gets its water
from three primary sources: Lake Ontario, Lake Simcoe and a series of
groundwater.
Moved
by Regional Councillor Gord Landon
Seconded
by Councillor Logan Kanapathi
1) That
the presentation provided by Ms. Andrea Tang, Manager, Financial Planning
entitled "2013 Proposed Water/Wastewater Rates" be received.
CARRIED
3. MINUTES OF THE JANUARY 28, 2013
GENERAL COMMITTEE (16.0)
Minutes
Moved by Councillor Alex Chiu
Seconded by Councillor Carolina Moretti
1)
That the Minutes
of the January 28, 2013 General Committee be confirmed.
CARRIED
4. GERMAN MILLS COMMUNITY CENTRE
BOARD MINUTES - DECEMBER 5,
2012 (16.0)
Minutes
Moved by Councillor Alex Chiu
Seconded by Councillor Carolina Moretti
1) That
the Minutes of the December 5, 2012 German Mills Community Centre Board Minutes
be received for information purposes.
CARRIED
5. MINUTES
OF THE OCTOBER 18, 2012 AND NOVEMBER 15, 2012
ENVIRONMENTAL ADVISORY
COMMITTEE (16.0)
Oct
18 Nov
15
Moved by Councillor Alex Chiu
Seconded by
Councillor Carolina Moretti
1) That
the Minutes of the October 18, 2012 and November 15, 2012 Environmental
Advisory Committee be received for information purposes.
CARRIED
6. MINUTES
OF THE MAY 23, 2012
PUBLIC ART ADVISORY COMMITTEE
(16.0)
Minutes
Moved by Councillor Alex Chiu
Seconded by
Councillor Carolina Moretti
1) That
the Minutes of the May 23, 2012 Public Art Advisory Committee be received for
information purposes.
CARRIED
7. MINUTES
OF THE DECEMBER 17, 2012
PUBLIC LIBRARY BOARD (16.0)
Minutes
Moved by Councillor Alex Chiu
Seconded by
Councillor Carolina Moretti
1) That
the Minutes of the December 17, 2012 Public Library Board be received for
information purposes.
CARRIED
8. 2012 INVESTMENT PERFORMANCE REVIEW
(7.0)
Report
Moved by Councillor Alex Chiu
Seconded
by Councillor Carolina Moretti
1) That the report dated February 4, 2013
entitled “2012 Investment Performance Review” be received; and,
2) That staff be authorized and directed
to do all things necessary to give effect to this resolution.
CARRIED
9. 2013 PROPOSED WATER/WASTEWATER
RATE INCREASE AND 2013 WATERWORKS OPERATING BUDGET (7.4)
Report
Moved by Regional Councillor Gord Landon
Seconded by Councillor Logan Kanapathi
1) That
the report dated February 4, 2013 entitled “Proposed 2013 Water/Wastewater Rate
Increase and 2013 Waterworks Operating Budget” be received; and,
2) That Staff be authorized to hold a
public meeting on February 12, 2013 at 6:30p.m. on the proposed 2013
water/wastewater rate increase; and,
3) That the 2013 City of Markham’s
(“City”) water/wastewater rate increase be equivalent to the Region of York’s
(“Region”) monetary increase of $0.1637 per cubic metre (m3) based
on Region’s approved increase of 10%; and,
4) That in addition to the Region’s
increase, the 2013 water/wastewater rate increase includes a surcharge of $0.0462/m3;
and,
5) That effective April 1, 2013, the 2013 water/wastewater rate will be
$2.8376/m3,
an increase of $0.2099/m3; and,
6) That Council approve the 2013 Waterworks budget that totals $89,789,481,
(excluding the 2012 surplus/deficit), the principal components of which are
detailed in Appendix 1; and further,
7) That Staff be authorized and directed
to do things necessary to give effect to this resolution.
CARRIED
10. CASTAN
AVENUE & RAY STREET
PROPOSED ALL-WAY STOP CONTROL
(5.12)
Report
Moved by Regional Councillor Gord Landon
Seconded by Mayor Frank Scarpitti
1) That the report
entitled “Castan Avenue & Ray Street Proposed
All-way Stop Control”, be received; and,
2) That Schedule 12 (Compulsory
Stops) of Traffic By-law 106-71 be amended to include
the intersection of Castan Avenue and Ray Street;
and,
3) That the Operations Department
be directed to install the appropriate signs and pavement markings at the
subject locations; and,
4) That the cost of
materials and installation for the traffic
signs and pavement markings be funded from capital project # 11305 (Traffic
Operational Improvements) in the amount of $500; and,
5) That York Region Police
be requested to enforce the all-way stop control upon installation of these stop
signs and passing of the By-law; and further,
6) That staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
11. GERMAN MILLS ROAD
PROPOSED PARKING PROHIBITION
(5.12)
Report
Moved by Regional Councillor Gord Landon
Seconded by Mayor Frank Scarpitti
1) That the staff report entitled “German
Mills Road Proposed Parking
Prohibition”, be received;
and,
2) That
Schedule “C” of Traffic By-law 2005-188, be amended by including the west and
north side of German Mills Road, between the property line of 15/17 and 19/31
German Mills Road; and,
3) That Schedule “C” of Traffic By-law 2005-188, be amended by
including the east and south side of
German Mills Road, between the property line of 14/16 and east property line of
# 32 German Mills Road; and,
4) That
the Operations Department be directed
to install and maintain the appropriate regulatory signs at the subject locations;
and,
5) That the cost of materials and installation for the traffic signs and pavement markings be
funded from capital project # 11305 (Traffic Operational Improvements) in the
amount of $500; and,
6) That
the Parking Control Department be directed to enforce the parking prohibition
upon approval of the By-law amendment and installation of the regulatory signs;
and further,
7) That
staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
12. THORNHILL
REFRIGERATION
PLANT RENOVATIONS (6.0)
Report
Attachment
It was
noted that this is a facility life cycle upgrade and that the project is being
scheduled during the regular down times for ice use.
Moved
by Mayor Frank Scarpitti
Seconded
by Councillor Carolina Moretti
1) That the report dated January 25, 2013
entitled “Thornhill Refrigeration Plant Renovations” be received; and,
2) That the contract for the refrigeration
system be awarded to Cimco Refrigeration in the amount of $490,890.24 inclusive
of HST; and,
3) That
the funds for this award be provided from account 500-101-5399-12198 “Thornhill
Refrigeration Plant Renovations” in the amount of $490,890.24; and,
4) That the tendering process be
waived for the refrigeration system in
accordance with Purchasing By-Law 2004-341, Part II, Section 7, 1(b), where
there is only one source of supply for the goods to be purchased; and further,
5) That
staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
NEW
BUSINESS
13. MARKHAM
TO SUPPORT LOCAL CHARITIES
IN HOSTING A JOINT FUNDRAISING
EVENT
– APRIL 25, 2013 (7.0)
Report
+ Attachment A Attachment
B
Regional
Councillor Gord Landon addressed the Committee and summarized the details
outlined in the report.
Joel
Lustig, Treasurer pointed out that all of the organizations participating must
be a registered charity with the Canada Revenue Association (CRA) and he
briefly described how fundraising expenditure should be allocated as per CRA.
Staff
indicated that they will need confirmation of all the organizations that will
be participating.
Moved
by Regional Councillor Gord Landon
Seconded
by Councillor Alan Ho
1) That
the report entitled “Markham to support local charities in hosting a joint
fundraising event – April 25, 2013” be received; and,
2) That
this joint fundraising event be for two to three organizations sharing the same
venue, entertainment, and program book; and,
3) That
a Steering Committee be comprised of
the Mayor as Honourary Chair, Regional Councillor Gord Landon as Chair, and
Councillors Carolina Moretti, Alan Ho, and Logan Kanapathi as Advisors; and,
4) That
all finances for the event be through the City’s Finance Department for the
purposes of centralizing accounting, reporting on donations and issuing tax
receipts, and transparency; and,
5) That
the City’s Corporate Communications and Community Engagement Department assist
in designing and printing tickets, posters, and program books, and promoting
the event; and,
6) That
the promotion, printing, and entertainment costs be paid for by sponsorship
revenue found by Councillors; and,
7) That
all participating organizations be responsible for selling tickets and finding
their own sponsors; and further,
8) That
all net profit (or deficit) from Councillor sponsorship funds after promotion,
printing, and entertainment costs, be split to all participating groups.
CARRIED
14. CANADA DAY COMMITTEE APPOINTMENT (16.24)
The
Mayor advised that Councillor Carolina Moretti has agreed to be re-appointed as
the Chair of the Canada Day Committee.
Moved
by Councillor Alex Chiu
Seconded
by Councillor Colin Campbell
That
Councillor Carolina Moretti be re-appointed as the Chair of the Canada Day
Committee.
CARRIED
ADJOURNMENT
Moved
by Councillor Alex Chiu
Seconded
by Councillor Carolina Moretti
That
the General Committee meeting adjourn at 11:18 a.m.
CARRIED