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Minutes

General Committee

October 17, 2016

Meeting Number 15

 

Finance & Administrative Issues                  Community Services Issues

Chair:              Deputy Mayor Jack Heath                            Chair:                      Councillor Alan Ho

Vice Chair:      Councillor Colin Campbell                             Vice Chair:              Councillor Alex Chiu

 

Environment & Sustainability Issues                        Building, Parks, & Construction Issues

Chair:              Councillor Valerie Burke                 Chair:                     Councillor Colin Campbell

Vice Chair:      Councillor Karen Rea                                      Vice Chair:              Regional Councillor Nirmala Armstrong

 

                                                                                                                       

                Alternate formats are available upon request.

 

 

Attendance

 

Deputy Mayor Jack Heath

Regional Councillor Jim Jones

Regional Councillor Joe Li

Regional Councillor Nirmala Armstrong

Councillor Valerie Burke

Councillor Alan Ho

Councillor Don Hamilton

Councillor Karen Rea

Councillor Colin Campbell

Councillor Amanda Collucci

Councillor Alex Chiu

 

Regrets

Mayor Frank Scarpitti

Councillor Logan Kanapathi

Andy Taylor, Chief Administrative Officer

Jim Baird, Commissioner of Development Services

Trinela Cane, Commissioner of Corporate Services

Brenda Librecz, Commissioner of Community & Fire Services

Catherine Conrad, City Solicitor

Kimberley Kitteringham, City Clerk

Martha Pettit, Deputy City Clerk

Nasir Kenea, Chief Information Officer

Joel Lustig, Treasurer

Catherine Conrad, Acting Director of Human Resources

 

Alida Tari, Council/Committee Coordinator

 

 

 

 

The General Committee meeting convened at the hour of 9:02 AM with Deputy Mayor Jack Heath in the Chair.

 

Disclosure of Interest

 

None disclosed.

 


 

 

1.         VIDEO STREAMING OF MARKHAM CITY
            COUNCIL, STANDING COMMITTEE AND
            STATUTORY PUBLIC MEETINGS (7.14)

            Presentation

 

 

Kimberley Kitteringham, City Clerk addressed the Committee and provided brief introductory remarks relative to the proposed video streaming.

 

Martha Pettit, Deputy City Clerk delivered a PowerPoint presentation regarding the proposed video streaming of Markham City Council, Standing Committee & statutory public meetings that are held in the Council Chamber.

 

The Committee discussed the following relative to the proposed video streaming of Markham City Council, Standing Committee and Statutory Public meetings held in the Council Chamber:

·        How soon can it be implemented

·        Why can't the video streaming be an option for the Canada Room

·        Consider having larger name plates for Members of Council that can be viewed by the camera

·        Consider having a secondary light that indicates who is speaking

·        Consider moving the General Committee meetings to the Council Chamber when the video streaming begins

           

Moved by Regional Councillor Nirmala Armstrong

Seconded by Regional Councillor Jim Jones

 

1)         That the presentation by Martha Pettit, Deputy City Clerk regarding the video streaming            of Markham City Council, Standing Committee & statutory public meetings in the             Council Chamber be received; and,

 

2)         That Council approve the proposed video streaming solution for implementation for       Council, Standing Committee & statutory meetings held in the Council Chamber no later    than January 2017.

Carried

 

Moved by Regional Councillor Nirmala Armstrong

Seconded by Councillor Alex Chiu

 

That General Committee meetings be moved into the Council Chamber when video streaming begins.

Carried

 

 

 

 

2.         UPDATE ON MARKHAM
            CONVERGENCE CENTRE (10.16)

           

Andy Taylor, Chief Administrative Officer addressed the Committee and provided some introductory remarks relative to the Markham Convergence Centre.

 

Jeremy Laurin, President and CEO of ventureLAB delivered a PowerPoint presentation entitled "Markham Convergence Centre inside the IBM Innovation Space."

 

The Committee discussed the following relative to the proposal of having the Markham Convergence Centre inside the IBM Innovation Space:

·        Proposed move in date

·        Approximate yearly cost

·        Should the entire Economic Development team move to this location

·        Consider retrofitting the windows to meet the bird friendly guidelines

 

Moved by Councillor Alan Ho

Seconded by Regional Councillor Nirmala Armstrong

 

That the presentation from Jeremy Laurin, President and CEO of ventureLAB regarding the Markham Convergence Centre inside the IBM Innovation Space, be received.

 

Carried

 

 

3.         MINUTES OF THE SEPTEMBER 26, 2016
GENERAL COMMITTEE (16.0)

            Minutes

 

Moved by Regional Councillor Jim Jones

Seconded by Councillor Alex Chiu

 

1)         That the minutes of the September 26, 2016 General Committee meeting be confirmed.

Carried

 

 

 

4.         MINUTES OF THE JUNE 15, 2016
AND JULY 20, 2016
BOARD OF MANAGEMENT
UNIONVILLE BUSINESS
IMPROVEMENT AREA (16.0)

            June 15     July 20

 

Moved by Regional Councillor Jim Jones

Seconded by Councillor Alex Chiu

 

1)         That the minutes of the June 15, 2016 and July 20, 2016 Board of Management Unionville Business Improvement Area Committee meeting be received for information purposes.

Carried

 

 

 

5.         MINUTES OF THE JUNE 27, 2016
YORK UNIVERSITY MARKHAM
CAMPUS COMMITTEE (16.0)

            Minutes

 

Moved by Regional Councillor Jim Jones

Seconded by Councillor Alex Chiu

 

1)         That the minutes of the June 27, 2016 York University Markham Campus Committee meeting be received for information purposes.

 

Carried

 

 

6.         MINUTES OF THE JUNE 27, 2016
MARKHAM PUBLIC LIBRARY BOARD (16.0)

            Minutes

 

Moved by Regional Councillor Jim Jones

Seconded by Councillor Alex Chiu

 

1)         That the minutes of the June 27, 2016 Markham Public Library Board meeting be received for information purposes.

Carried

 

 

 

 

7.         CANCELLATION, REDUCTION OR REFUND
            OF TAXES UNDER SECTIONS 357 AND 358
            OF THE MUNICIPAL ACT, 2001 (7.1)

            Report

           

Moved by Regional Councillor Jim Jones

Seconded by Councillor Alex Chiu

 

1)         That the Report for the Cancellation, Reduction or Refund of Taxes Under Sections 357 and 358 of the Municipal Act, 2001 be received; and,

 

2)         That taxes totalling approximately $137,582.34 be adjusted under sections 357 and 358 of the Municipal Act, 2001 of which the city’s portion is estimated to be $22,723.52; and,

 

3)         That the associated interest be cancelled in proportion to the tax adjustments; and,

 

4)         That the Treasurer be directed to adjust the Collector’s Roll accordingly; and further,

 

5)         That staff be authorized and directed to do all things necessary to give effect to this resolution.

Carried

 

 

 

 

8.         KING JOHN ROAD PROPOSED
PARKING PROHIBITION (2.17)

Report

Councillor Karen Rea requested that this matter be listed on the November 1, 2016 Council agenda.

 

Moved by Regional Councillor Jim Jones

Seconded by Councillor Alex Chiu

 

1)         That the report entitled "King John Road Parking Prohibition," be received; and,

 

2)         That Schedule "C" of Parking By-Law 2005-188 be amended to prohibit parking on the north side of King John Road, in its entirety; and,

 

3)         That the Operations Department be directed to install the appropriate signs at the subject locations, funded through Operations Department account # 061-5350-16179-005 (Traffic Operational Improvements); and,

 

4)         That the By-law Enforcement Department be directed to enforce the parking prohibition upon installation of the signs and passing of the by-law; and further,

 

5)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

 

Carried

 

 

 

9.         REVIEW OF REGIONAL COUNCIL GOVERNANCE (13.4)

 

 

Regional Councillor Nirmala Armstrong advised that there was discussion at the York Region meeting last week regarding the current Council composition.  It was noted that this will be on the October 31, 2016 General Committee meeting agenda for discussion.

 

 

 

 

10.       IN-CAMERA MATTERS (8.7; 8.6; 8.7)

 

Moved by Councillor Valerie Burke

Seconded by Councillor Alex Chiu

 

That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into an in-camera session to discuss the following confidential matters (10:19 AM):

 

(1)        THE SECURITY OF THE PROPERTY OF THE MUNICIPALITY OR

            LOCAL BOARD (MARKHAM CONVERGENCE CENTRE) (8.7)

            [Section 239 (2) (a)]

 

 

(2)        A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (PROPERTY MATTER IN WARD 2) (8.6)

            [Section 239 (2) (c)]

 

(3)        THE SECURITY OF THE PROPERTY OF THE MUNICIPALITY OR LOCAL BOARD AND ADVICE THAT IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE, INCLUDING COMMUNICATIONS NECESSARY FOR THAT PURPOSE (MARKHAM RUGBY CLUB) (8.7)

            [Section 239 (2) (a) (f)]

Carried

 

Moved by Councillor Don Hamilton

Seconded by Councillor Valerie Burke

 

That the General Committee rise from the in-camera session 12:11 PM.

 

Carried

 

 

 

11.       THE SECURITY OF THE PROPERTY OF THE MUNICIPALITY OR

            LOCAL BOARD (MARKHAM CONVERGENCE CENTRE) (8.7)

            [Section 239 (2) (a)]

 

General Committee received the verbal update on the proposed lease for the Markham Convergence Centre.

 

 

 

12.       A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (PROPERTY MATTER IN WARD 2) (8.6)

            [Section 239 (2) (c)]

 

General Committee received the update from staff.

 

 

 

13.       THE SECURITY OF THE PROPERTY OF THE MUNICIPALITY OR LOCAL BOARD AND ADVICE THAT IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE, INCLUDING COMMUNICATIONS NECESSARY FOR THAT PURPOSE (MARKHAM RUGBY CLUB) (8.7)

            [Section 239 (2) (a) (f)]

 

General Committee consented to direct staff to report back on this matter.

 

 

 

Adjournment

 

Moved by Councillor Don Hamilton

Seconded by Councillor Valerie Burke

 

That the General Committee meeting adjourn at 12:11 PM.

 

Carried

 

 

 

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