GENERAL COMMITTEE
DECEMBER 5, 2011
Meeting No. 28
Finance & Administrative Issues Community Services Issues
Chair: Mayor
Frank Scarpitti Chair: Councillor Alex Chiu
Vice Chair: Councillor Carolina Moretti Vice
Chair: Councillor Howard Shore
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Logan Kanapathi
Vice Chair: Regional Councillor Joe Li Vice
Chair: Councillor Colin Campbell
Alternate formats are available
upon request.
Attendance
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Andy
Taylor, Chief Administrative Officer
Catherine
Conrad, Town Solicitor
Jim
Baird, Commissioner of Development Services
Brenda
Librecz, Commissioner of Community & Fire Services
Gary Adamkowski, Director, Asset Management
Kimberley
Kitteringham, Town Clerk
Peter Loukes, Director, Environmental Services
Joel Lustig,
Treasurer
Glen
Taylor, Senior Manager, Infrastructure & Special Projects
Mary Creighton, Director, Recreation
Services
Bill Wiles, Manager, By-law &
Enforcement
Paul Wealleans,
Director, Revenues
Claudia Marsales, Senior Manager, Waste and Environmental Management
Alida
Tari, Council/Committee Coordinator
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The General Committee convened at the hour of 9:06 a.m. with Councillor
Alex Chiu in the Chair and Councillor Carolina Moretti assumed the Chair at
9:14 a.m. Mayor Frank Scarpitti assumed
the Chair at 10:01 a.m.
DISCLOSURE OF
INTEREST
None disclosed.
1. CIVIC CENTRE ICE RINK (5.0)
Ms. Mary Creighton, Director, Recreation
Services delivered a PowerPoint presentation outlining the operating
information for the Civic Centre Ice Rink.
There was brief discussion regarding
whether helmets will be mandatory. Staff
pointed out that they will be following the same rules as the other Town of
Markham facilities where helmets are not mandatory however strongly
recommended.
The Committee inquired what will be done to
keep individuals from skating and/or walking on the natural pond area. Staff advised that there will be signage, the
flagging system will continue to be used and the pond will not be cleared for
ice-skating as it was in the past.
There was discussion regarding the hours of
operation for the skating rink and cafeteria.
The Committee inquired whether the public using the skating rink will
have to come through the lower atrium to access the cafeteria and washroom
facilities. Staff advised that there are
washrooms in the change rooms and that there is an entrance to the cafeteria
close to the skating rink.
The Committee
suggested that staff report back in late January 2012 providing an update on
the use of the Civic Centre Ice Rink and the extended cafeteria hours.
Moved by Councillor
Alan Ho
Seconded by Councillor
Valerie Burke
1) THAT the presentation by Mary
Creighton, Director, Recreation Services, entitled “ Civic Centre Ice Rink” be
received.
CARRIED
2. MINUTES OF THE NOVEMBER 28, 2011
GENERAL COMMITTEE (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded
by Councillor Colin Campbell
1)
That the Minutes of the
November 28, 2011 General Committee be confirmed.
CARRIED
3. MINUTES OF THE JULY 4, 2011
ENVIRONMENTAL ISSUES WASTE DIVERSION
SUB-COMMITTEE (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded
by Councillor Colin Campbell
1) That the Minutes of the July 4, 2011
Environmental Issues Waste Diversion
Sub-Committee be received for information purposes.
CARRIED
4. MINUTES OF THE OCTOBER 19,
2011
ANIMAL CARE COMMITTEE (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded
by Councillor Colin Campbell
1) That the Minutes of the October
19, 2011 Animal Care Committee be received for information purposes.
CARRIED
5. MINUTES OF THE OCTOBER 18,
2011
SENIORS ADVISORY COMMITTEE
(16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded
by Councillor Colin Campbell
1) That the Minutes of the October 18,
2011 Seniors Advisory Committee be received for information purposes.
CARRIED
6. MINUTES OF THE SEPTEMBER 19 &
OCTOBER 6, 2011 VARLEY MCKAY ART
FOUNDATION OF MARKHAM (16.0)
September October
Moved by
Councillor Alex Chiu
Seconded
by Councillor Colin Campbell
1) That the Minutes of the September 19
& October 6, 2011 Varley McKay Art Foundation of Markham be received for
information purposes.
CARRIED
7. MINUTES OF THE NOVEMBER 23, 2011
IMPLEMENTATION OF LED STREET
LIGHT TASK FORCE (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded
by Councillor Colin Campbell
1) That the Minutes of the November 23,
2011 Implementation of LED Street Light Task Force be received for information
purposes.
CARRIED
8. MINUTES OF THE OCTOBER 19,
2011
ACCESSIBILITY COMMITTEE (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded by Councillor Colin
Campbell
1) That the Minutes of the October 19,
2011 Accessibility Committee be received for information purposes.
CARRIED
9. 2012 INTERIM TAX LEVY AND
BYLAW (7.3)
Report
Moved by
Councillor Alex Chiu
Seconded
by Councillor Colin Campbell
1) THAT
Council authorize an interim tax levy for 2012; and,
2) THAT
the attached by-law be passed to authorize the 2012 interim tax levy; and
further,
3) THAT staff be authorized
and directed to do all things necessary to give effect to this resolution.
CARRIED
10. INTERIM SPENDING AUTHORITY PENDING
APPROVAL OF 2012 BUDGET (7.4)
Report
Moved by
Councillor Alex Chiu
Seconded by Councillor Colin Campbell
1) THAT the report “Interim Spending Authority pending approval of 2012 Budget”,
be received; and,
2) THAT
Council approve 50% of the 2011 Operating Budget equal to $130,040,129 as
a pre-budget approval for 2012 operating
expenditures; and further,
3) THAT Staff be authorized
and directed to do all things necessary to give effect to this resolution.
CARRIED
11. 2012 CAPITAL BUDGET (7.5)
Report Appendix
1 Appendix
2 Appendix
3
Moved by
Councillor Alex Chiu
Seconded
by Councillor Colin Campbell
1) That
the report dated December 5, 2011 entitled, “2012 Capital Budget” be received;
and,
2) THAT Council approve the 2012 Capital
Budget which totals $107,257,600 as outlined on Appendices 1 & 2 the
funding sources and the 2012 Capital projects; and,
3) THAT the 2012 capital project #12287
“Daniel Fairty House Stabilization and Preservation” in the amount of $448,000
be included in the 2012 Capital Budget as a placeholder and Staff will not
proceed with the project until such time that Staff brings forward a
presentation on the state of the facility and its cultural heritage value to
members of Council; and,
4) THAT the 2012 Capital Budget includes
the new project #12373 “Solar Photovoltaic Readiness and Energy & Water
Sub-metering system” for the East Markham Community Centre & Library in the
amount of $220,000 to be funded by the Green Municipal Fund grant; and further,
5) THAT Staff be authorized
and directed to do all things necessary to give effect to this resolution.
CARRIED
12. AMENDMENTS TO THE SITE ALTERATION
AND PROPERTY STANDARDS BY-LAWS (2.0)
Report Attachment
1 Attachment
2
There was discussion regarding the importance of
more enhanced education to residents regarding their general responsibilities
for their property including the maintenance of a grading level that is
compatible with neighbourhood lot grading.
Moved by
Councillor Alex Chiu
Seconded
by Councillor Colin Campbell
1) THAT the report entitled “Amendment
to Property Standards By-law 248-1999 and Enactment of an Updated Site
Alteration By-law” be received; and,
2) THAT Council approve the
proposed amendments to Property Standards By-law 248-1999 as contained in
“Attachment ‘A’- Property Standard By-law Amendment” to this report; and,
3) THAT Council repeal Site
Alteration By-law 2006-97 and enact an updated by-law as proposed in
“Attachment ‘B’- Site Alteration By-law” to this report; and further,
4) THAT Staff be authorized
and directed to do all things necessary to give effect to this resolution.
CARRIED
13. CONTRACT EXTENSION (029-T-07)
FOR ROUTINE & EMERGENCY SEWER
AND WATERMAIN REPAIRS (5.4)
Report
Mr. Peter Loukes, Director,
Environmental Services summarized the details outlined in the report.
Moved by Deputy Mayor
Jack Heath
Seconded by Councillor
Colin Campbell
1) THAT
the report entitled “Contract Extension (029-T-07) for Routine & Emergency
Sewer and Watermain Repairs” be received; and,
2) THAT
Contract 029-T-07 for Routine & Emergency Sewer and Watermain Repairs be
extended to Finch Paving (1993) Inc. for two (2) additional years (January 1,
2012 to December 31, 2013) at a 5% reduction compared with 2010 unit pricing in
the estimated annual contractual value of $895,266 inclusive of HST; and,
3) THAT
the tendering process be waived in accordance with Purchasing By-Law 2004-341,
Part II, Section 7 (1) (c) which states “when the extension of an existing
contract would prove more cost-effective or beneficial”; and,
4) THAT
funds be provided from the Budget Accounts as listed in the Financial
Considerations section in the annual amount of $895,266, inclusive of HST; and
further,
5) THAT
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
14. MARKHAM RECEIVES DOUBLE GOLD
AT THE 2011 ONTARIO WASTE MINIMIZATION
AWARDS (12.2.6)
Report
Ms. Claudia Marsales, Senior Manager, Waste and Environmental Management
presented Mayor and Members of Council with the double gold 2011 Ontario Waste
Minimization Award from the Recycling Council of Ontario.
The Committee
suggested that this award be received at the Tuesday December 13, 2011 Council
meeting.
Moved by Deputy Mayor
Jack Heath
Seconded by Councillor
Don Hamilton
1) THAT Mayor and Council on behalf of the
Town of Markham, receive the double gold 2011 Ontario Waste Minimization Award from the Recycling Council of
Ontario.
CARRIED
NEW BUSINESS
15. STRIKING YORK TRANSIT WORKERS
Councillor Colin Campbell inquired whether
there is any information that he can relay to his constituents regarding the
York Region Transit strike. It was
suggested that he direct any calls or e-mails to Mr. Bill Fisch, Chair, York
Region.
16. IN-CAMERA MATTERS
Moved by Deputy
Mayor Jack Heath
Seconded by
Regional Councillor Joe Li
That, in
accordance with Section 239 (2) (b) (c) (a) (c) (b) of the Municipal Act,
General Committee resolve into an in-camera session to discuss the following
confidential matters
(10:01 AM):
1) Personal matters about an identifiable
individual, including municipal or local board employees;
2) A proposed or pending acquisition or
disposition of land by the municipality or local board;
3) The security of the
property of the municipality or local board;
4) A proposed or
pending acquisition or disposition of land by the municipality or local board;
5) Personal matters
about an identifiable individual, including municipal or local board employees.
CARRIED
Moved by Regional Councillor Gord Landon
Seconded by Councillor Alan Ho
That the General Committee rise from the in-camera session (1:34
PM).
CARRIED
ADJOURNMENT
That the General Committee meeting adjourn at 1:35 PM.