GENERAL
COMMITTEE
2008-05-05
Meeting No. 10
Finance
& Administrative Issues Community
Services Issues
Chair: Councillor
J. Virgilio Chair:
Councillor
A. Chiu
Chair,
Budget Sub-Ctte: Councillor D.
Horchik Environment & Sustainability Issues
Chair:
IT Sub-Ctte: Reg. Councillor
J. Jones Chair: Councillor
E. Shapero
Chair: Grants Sub-Ctte: Councillor V. Burke
Attendance
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J. Livey, Chief Administrative Officer
C. Conrad, Town Solicitor
A. Taylor, Commissioner of Corporate Services
J. Baird, Commissioner of Development Services
P. Loukes, Acting Commissioner, Asset Management
A.
Seabrooke, Acting Commissioner, Markham
Public Libraries, Fire &
Emergency Services, Recreation Services
and Culture
S. Andrews, Director, Asset Management
K. Kitteringham, Deputy Town Clerk
B. Cribbett, Treasurer
W. Snowball, Deputy Fire Chief
M. Shatil, Manager, Facility Assets
H. Tse, Project Manager
V. McGrath, Acting Manager, Executive Operations
M. Urquhart, Manager, Environmental Leadership
A. Wolfe, Project Coordinator
C. Raynor, Committee Clerk
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The General Committee convened at 9:00
a.m. with Councillor J. Virgilio in the Chair. Councillor A. Chiu
assumed the Chair for discussion of Community Services Issues Items 7-8.
Councillor E. Shapero assumed the Chair for discussion of Environment and
Sustainability Issues Items 4-6. Councillor C. Moretti assumed the Chair for
discussion of Land, Building and Parks Issues Item 9-10.
DISCLOSURE OF INTEREST
Councillor C. Moretti declared a conflict of interest for Agenda Item 3
as her son is employed by Fieldgate Developments and did not take part in
discussion or voting on the item.
1. MARKHAM ARTS COUNCIL 2007
UPDATE (12.2.6)
Ms. J. McIntyre, Executive Director, Markham
Arts Council, presented an update on the 2007 activities of
the Markham Arts Council. Topics
covered included funding, activities, education and youth engagement. There was
brief discussion surrounding the creation of a Markham Arts and Culture Centre
and Ms. McIntyre expressed hope that the Arts Council can integrate more
closely with the Town through such things as increased exposure for the Arts
Council in the Markham Recreation Guide and on the Town website.
Moved by Councillor A. Chiu
Seconded by Councillor C. Moretti
That the presentation by Ms. J. McIntyre, Executive Director, Markham Arts Council, providing a 2007 Update on the
Markham Arts Council, be received.
CARRIED
2. HERITAGE
HOUSE GRANT (16.11.3 & 7.6)
Mr. G. Baron presented information regarding two (2) heritage houses he
wishes to relocate to Helen Avenue.
He noted there are financial incentives for relocating heritage buildings to
the Heritage Estates as opposed to elsewhere in Markham.
Committee noted that staff has received direction to develop a broader
policy on acquiring lots in order to protect threatened heritage buildings and
that a report on the matter is forthcoming.
Moved by Mayor F. Scarpitti
Seconded by Councillor A. Chiu
That the presentation by Mr. G. Baron regarding a heritage house grant
be received; and
That the matter be deferred pending a report on a broad policy for the
acquisition of lots in order to protect threatened heritage buildings; and
further,
That the Town express in writing to the Ontario Realty Corporation (ORC)
its desire to protect the Armstrong House at 7931 Kennedy Road.
CARRIED
3. WEST CATHEDRAL FIRE HALL (7.15)
Presentation
Councillor C. Moretti declared a conflict of interest for Agenda Item 3
as her son is employed by Fieldgate Developments and did not take part in
discussion or voting on the item.
Mr. P. McIntosh and Ms. J.
Stewart, Thomas Brown Associates, presented preliminary details of the West
Cathedral Fire Station. There was substantial discussion surrounding the
proposed design of the building and whether it incorporated any architectural
elements from the Cathedral. Environmental and sustainability features were
also discussed, as were the cost implications of deviating from the design
template used for the Bur Oak and Riviera Fire Stations. Committee noted the
importance of ensuring staff receive clear direction on design and other
elements of the project.
It was noted that there is
little available space for additional tree planting and it was suggested that
trees be planted in the natural area to the east.
Moved by Mayor F. Scarpitti
Seconded by Councillor E.
Shapero
That the presentation by Mr.
P. McIntosh, Thomas Brown Associates, regarding the West Cathedral Fire Hall be
received; and,
That staff be directed to
continue with a detailed cost-benefit analysis of the different LEED certification
levels; and,
That an application for
funding for the project be submitted under the Federation of Canadian
Municipalities’ Green Municipal Fund; and further,
That the further
discussion regarding the design of the building be referred to a Unionville
Sub-Committee meeting in May 2008.
CARRIED
4. LEADERSHIP IN ENERGY &
ENVIRONMENTAL
DESIGN (LEED) CANADA
COMPLETE INITIATIVE
PILOT PROJECT (5.7)
Report Attachment
Committee
expressed concern regarding the retention of intellectual property rights
developed by the Town.
Moved
by Mayor F. Scarpitti
Seconded
by Councillor A. Chiu
That Markham Staff Report, LEED Canada Complete Initiative Pilot Project, dated May
5, 2008, be received; and,
That the Town of Markham participate in the LEED Complete
Canada Initiative pilot project for administration buildings for the municipal
offices at 101 Town Centre
Boulevard; and,
That the $3,125 participation fee be funded
from Asset Management account # 750-751-5399; and,
That the Mayor and Clerk be authorized to
execute the necessary agreement to the satisfaction of the Town solicitor; and,
That staff consider options for retrofitting the building to make it
more bird-friendly; and further,
That should future opportunities arise for
participating in similar pilot projects respecting building performance and
sustainability, the Commissioner of Community and Fire Services and the Clerk
be authorized to execute similar agreements to a maximum fee of $10,000.
CARRIED
5. UPDATE
ON THE MARKHAM
GREEN PRINT:
A COMMUNITY SUSTAINABILITY
PLAN (5.7)
Report Attachment
1 Attachment
2
Ms. V. McGrath, Acting Manager, Executive Operations, provided an
update on the Green Print Program activity since the end of 2007. Committee
noted the importance of monitoring any wiki-based applications for inappropriate
content.
Moved by Mayor F. Scarpitti
Seconded by Councillor A. Chiu
That
the report entitled “Update on the Markham Green Print: a Community
Sustainability Plan” dated April
21, 2008, be received; and,
That
Council endorse the work plan outlined in this report; and,
That
Council representation on the Green Print Steering Committee be comprised of
Mayor Scarpitti, Regional Councillor Wong, Councillor Shapero as Chair of the Committee, Councillor Burke, Councillor
Kanapathi; and further,
That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
6. MARKHAM ENVIRONMENTAL
SUSTAINABILITY
FUND (MESF) - SPRING 2008 (5.7)
Report Attachment
Ms.
M. Urquhart, Manager, Environmental Leadership, provided a brief overview of
the Spring 2008 applications to the Markham Environmental Sustainability Fund.
Mr.
F. Granek, Vice President, Toronto Region Sustainability Program (TRSP),
provided more detailed information relating to the funding request from the
Ontario Centre for Environmental Technology Advancement (OCETA).
Committee
requested that staff follow up with the Markham Business Improvement Area regarding
possible funding opportunities.
Moved
by Regional Councillor J. Jones
Seconded
by Councillor A. Chiu
That
staff report “Markham Environmental Sustainability Fund – Spring Funding”,
dated May 5, 2008,
be received; and,
That the
presentation by Mr. F. Granek, Vice
President, Toronto Region Sustainability Program (TRSP), providing more
detailed information relating to the funding request from the Ontario Centre
for Environmental Technology Advancement (OCETA) be received; and,
That Council approve funding for the
following Town-initiated Project as evaluated and recommended by staff and the
Environmental Issues Committee, in the amount of $10,000, as follows:
1. Ontario Centre for Environmental Technology
Advancement (OCETA) be granted $10,000 for Markham Manufacturers’
Sustainability Program provided that:
·
the Program
starts in September 2008;
·
the Program be
managed by the Manager, Environmental Leadership with assistance from the Director, Economic
Development;
·
a Program
outline first be presented to Environmental Issues Committee for review and
approval prior to commencement of the program;
·
the Mayor and
Clerk be authorized to enter into an agreement with OCETA respecting terms and
deliverables of this program; and,
That
OCETA’s further request for $10,000 for holding a Pollution Prevention
Stakeholder Workshop be approved, in principle, but a final decision be
deferred pending completion of the Sustainability Program to determine what is
the best focus for a potential workshop; and,
That Council approve funding for these
Community Projects as evaluated and recommended by staff and the Environmental
Issues Committee in the amount of $24,950, as follows:
1. Unionville BIA for the “Unionville is Cool” LED
lighting project be granted ($7,600),
following review and approval of the detailed lighting plan and education/promotional
proposal and program for tracking savings by:
(i) Heritage Markham
(ii) Manager, Utilities and Contracts
(iii) Managers of Environmental Leadership
and Markham Energy
Conservation Office
That
the Mayor and Clerk be authorized to enter into an agreement with the Unionville BIA who agree to: maintain, replace and
repair the lighting; work with the Markham Energy
Conservation Office to track all energy cost comparisons to
traditional lighting, including energy reduction, greenhouse gas emissions and
carbon credits; and, promote and publicize energy savings in the community acknowledging the assistance of
MECO and the MESF in their promotional brochures, signage and materials.
2.
Sir Richard W.
Scott Catholic School be granted $5,000 for a planting program, subject to
approval of a planting plan with native species, maintenance/watering program
by Parks staff and signage acknowledging funding from MESF;
3.
All Saints
Catholic School be granted $5,000 for a planting program conditional upon the
school working with Parks Staff to provide a strengthened proposal with a more
comprehensive educational component to the program; approved planting plan with
native species, approved maintenance and watering program and signage
acknowledging funding from MESF;
4.
10,000 Trees
be granted $7,350 for Spring Planting Event in the Rouge Valley which includes
cost of administration of the planting program by the TRCA; and,
That
the Mayor and Clerk be authorized to enter into a Memorandum of Understanding with 10,000 Trees and
the Toronto Region Conservation Authority
for the transfer and administration of the Markham Environmental Sustainability Fund (MESF) funding
to TRCA on behalf of the Town in a form
satisfactory to the Town Solicitor;
and,
That
funds come from the Markham Environmental Sustainability Fund (MESF), account
#87 2800168; and,
Should Council wish to publicly recognize the energy
conscious initiatives Walden Pond have undertaken in advance of a future
incentive/rebate program, they could be awarded a certificate at Council
recognizing these important efforts; and further,
That Staff be authorized to do all things
necessary to give effect to the above.
CARRIED
7. 2015
PAN AM GAMES BID (3.0)
Presentation
Moved
by Regional Councillor J. Jones
Seconded
by Councillor E. Shapero
That
the presentation by Mr. A. Seabrooke, Commission Lead, Library Services, Fire
Services, and Recreation and Culture entitled “2015 Pan Am Games Bid” be deferred to the May 26, 2008 meeting of General Committee.
CARRIED
8. MARKHAM ENERGY CONSERVATION
OFFICE (MECO)
YEAR IN REVIEW REPORT II (5.7)
Report & Presentation
Moved
by Regional Councillor J. Jones
Seconded
by Councillor E. Shapero
That
the Report entitled, Markham Energy Conservation Office (MECO) – Year in Review II, dated May 5, 2008, be received
for information.
CARRIED
9. ENERGY RETROFIT MILLIKEN MILLS
COMMUNITY CENTRE (6.6)
Presentation
Mr. M. Shatil,
Manager, Facility Assets, presented an overview of the retrofit program at
Milliken Mills Community Centre including the anticipated energy savings and
payback period of each feature.
Staff agreed
to use the metric system in reports, with the equivalent imperial unit noted in
brackets. There was discussion surrounding the Green Municipal Corporation
created by the Federation of Canadian Municipalities to act as an aggregator
for carbon credits. Staff noted that a verification process has not yet been
established but that the Town’s reductions are being traced on an ongoing
basis. Committee suggested that these reductions be published annually.
Moved by
Councillor A. Chiu
Seconded by
Councillor J. Virgilio
That the
presentation by Mr. M. Shatil, Manager, Facility Assets, entitled “Energy
Retrofit Milliken Mills Community Centre” be received; and,
That
staff report back in two (2) years with the actual cost savings achieved
through the energy retrofit program.
CARRIED
10. MARKHAM MUSEUM
WARD BUILDING
REHABILITATION
AND COLLECTIONS BUILDING SCHEMATIC DESIGN
APPROVAL (6.7)
Report
Mr. A. Wolfe, Project
Consultant, provided an overview of the Markham Museum Ward Building
Rehabilitation and Collections Building Schematic Design. It was noted that
questions raised at the earlier workshop session will be considered in a
forthcoming report. There was discussion about LEED certification and the
importance of considering rising energy costs when computing payback periods.
There was also brief discussion surrounding the design of the main entrance and
the possibility of including an atrium feature.
Moved by Mayor F. Scarpitti
Seconded by Regional
Councillor J. Jones
That the report entitled “Markham Museum Ward Building
Rehabilitation and Collections Building Schematic Design Approval” be received;
and,
That the
allocation of $557,000 for the Ward Building Rehabilitation be funded and spent
as identified in Council report “Award of Tender 018-T-08 Markham Museum Ward
Building Rehabilitation”; and,
That Council approve
locating the new Museum
Collections Building
on a site adjacent to the north side of the Reception Centre; and,
That Council approve
the Schematic Design of the new Museum Collections Building that includes a
16,000 square foot split-level building including site development work, and
LEED Silver certification, as detailed in this report as Option 4; and,
That Council
approve a Schematic Design project cost estimate for the new Collections Building
including site development work as summarized below:
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Construction
|
$ 7,300,000
|
|
Furniture
Fixtures and Equipment
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$ 840,000
|
|
Internal*
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$ 1,018,000
|
|
TOTAL
|
$ 9,158,000
|
*Internal
costs include architectural Fees, signage, insurance, and storage etc
And
that funding be provided from the following
sources:
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Previously
Approved Capital Funding- Collections Building Project
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$ 4,390,000
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Cultural
Spaces Federal Grant and Ward Family Contribution
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$
954,500
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Total
Approved Funding
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$
5,344,500
|
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Life Cycle
and Capital Reserve
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$ 2,283,500
|
|
Development
Charges Reserve Fund
|
$
1,530,000
|
|
Total
Additional Funding
|
$
3,813,500
|
That Council authorize
the architect to proceed with the design of the Collections Building;
and,
That Staff
report the results of the public information meeting to Council as part of the
Site Plan Approval process; and,
That the Director of Asset Management and the Manager of
Purchasing be authorized to negotiate an increase in fees to Ventin Group
Architects for the design and construction administration of the Collections
Building to reflect the increased complexity and scope of this project; and,
That
staff make an application for funding to the Federation of Canadian
Municipalities’ Green Municipal Fund; and further,
That
staff report back on options and costs for achieving net zero emissions for the
new buildings.
CARRIED
11. MINUTES OF THE MARCH 17 & APRIL 7, 2008
GENERAL COMMITTEE (16.0)
Mar
17 Apr
7
Moved by Councillor A. Chiu
Seconded by Deputy Mayor J. Heath
That the
minutes of the April 7, 2008 General Committee be received.
CARRIED
12. APPOINTMENTS/RESIGNATIONS
TO ADVISORY
COMMITTEES (16.24)
Committee requested further clarification of the process for appointing
new members to the Main Street Markham Committee.
**Moved by Councillor J. Webster
Seconded by Councillor C. Moretti
That the resignation of Ms.
Sandra McEleney from the Markham Environmental Advisory Committee be accepted
with regret and a letter of appreciation be forwarded; and,
That the resignation
of Ms. Leila Abboud from the Advisory
Committee on Accessibility be accepted with regret and a letter of appreciation
be forwarded; and further,
That the
appointment of Ms. Diane Kobelansky to the Main Street Markham Committee be
deferred to Council on May 13, 2008 pending further information from staff on
the process for making appointments to the Main Street Markham Committee.
**Amended by
Council at its meeting on May
13, 2008 to replace Clause 3 with the following:
“That Ms. Diane Kobelansky be appointed to the Main Street Markham
Committee; and further,
That the appointment of members to the Main Street Markham Committee be
included in the normal committee appointment process.”
13. MINUTES
OF THE JANUARY 28 & FEBRUARY 25, 2008
THEATRE BOARD (16.0)
Jan
28 Feb
25
Moved by Councillor A. Chiu
Seconded by Deputy Mayor J. Heath
That the minutes
of the January 28 & February 25, 2008 Theatre Board be received.
CARRIED
14. MINUTES
OF THE FEBRUARY 4 & MARCH
3, 2008
RACE RELATIONS COMMITTEE (16.0)
Feb
4 Mar
3
Moved by Councillor A. Chiu
Seconded by Deputy Mayor J. Heath
That the minutes
of the February 4 & March 3, 2008 Race Relations Committee be received.
CARRIED
15. MINUTES
OF THE MARCH 17, 2008
CANADA DAY COMMITTEE (16.0)
Mar
17
That the minutes of the March 17, 2008 Canada
Day Committee be received.
16. MINUTES
OF THE JANUARY 9 & FEBRUARY 6, 2008
MUSEUM BOARD (16.0)
Jan
9 Feb
6
Moved by Councillor A. Chiu
Seconded by Deputy Mayor J. Heath
That the minutes of the January 9 and February 6, 2008 Museum Board be
received.
CARRIED
17. MINUTES
OF THE FEBRUARY 25 & MARCH
31, 2008
MARKHAM PUBLIC LIBRARIES (16.0)
Feb
25 Mar
31
Moved by Councillor A. Chiu
Seconded by Deputy Mayor J. Heath
That the minutes of the February 25 and March 31, 2008 Markham Public Libraries be received.
CARRIED
18. MINUTES
OF THE MARCH 19, 2008
ANIMAL CARE SERVICES COMMITTEE
(16.0)
Mar
19
Moved by Councillor A. Chiu
Seconded by Deputy Mayor J. Heath
That the minutes of the March 19, 2008 Animal Care Services Committee
be received.
CARRIED
19. MINUTES
OF THE MARCH 18, 2008
VARLEY MCKAY ART FOUNDATION OF
MARKHAM (6.12)
Mar
18 Ethics
Code
Moved by Councillor A. Chiu
Seconded by Deputy Mayor J. Heath
That the minutes of the March 18, 2008 Varley McKay Art Foundation be
received; and,
That the following resolution be approved by Council:
“That the
Board of Directors endorse The Varley-McKay Art Foundation of Markham
Ethical Fundraising and Financial Accountability Code subject to the
following change in clause (A. 8.):
(A. 8.) The
Foundation will not exchange, rent or otherwise share, its fundraising lists
with other organizations”.
CARRIED
20. MINUTES
OF THE FEBRUARY 28, 2008
ENVIRONMENTAL ISSUES COMMITTEE
(16.0)
Feb
28
Moved by Councillor A. Chiu
Seconded by Deputy Mayor J. Heath
That the minutes of the February 28, 2008 Environmental Issues
Committee be received.
CARRIED
21. ACCESSIBILITY
STANDARDS FOR CUSTOMER (16.0)
SERVICE ON. REG. 429/07
Report Attachment
1 Attachment
2
Moved by Councillor A. Chiu
Seconded by Deputy Mayor J. Heath
That the report dated April 8, 2008 and titled “Accessibility
Standards for Customer Service, Ontario Regulation 429/07” be received for
information; and,
That a copy of the report titled
“Accessibility Standards for Customer Service, Ontario Regulation 429/07” be
distributed to the Markham Advisory Committee on Accessibility for information.
CARRIED
22. 2008
1ST QUARTER INVESTMENT PERFORMANCE REVIEW (7.0)
Report Attachment
Committee
requested clarification on the types of investments being made.
Moved by
Councillor L. Kanapathi
Seconded by
Deputy Mayor J. Heath
That the
report dated May 5, 2008
entitled “2008 First Quarter Investment Performance Review” be received.
CARRIED
23. CEMETERY
SERVICE FEES (9.3)
Report Appendix
C
Moved
by Councillor A. Chiu
Seconded
by Councillor C. Moretti
That the Fee Schedule for a burial plot be
increased to $650.00; and the fee for a cremation plot be increased to $300.00;
and,
That staff forward the new Fee Schedule to
the Ministry of Government Services, Consumer Protection Branch, Cemeteries
Regulation Unit for approval; and,
That staff be authorized to review the fees
every two years and adjust plot fees based on market comparables, as required;
and,
That staff report back to Council by June 24, 2008 with a review
of the long term adequacy of the Cemetery Trust Fund; and further,
That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
24. OFFICE TOWER
APPEALS IN THE CITY OF TORONTO
(7.1)
Report
It was noted that the City of Toronto
and the Municipal Property Assessment Corporation have appealed the interim
decision of the Assessment Review Board regarding the assessment appeal of 12
office towers to the Court of Appeal.
Moved by Councillor E. Shapero
Seconded by Councillor V. Burke
That
the report entitled “Office Tower Appeals in the City of Toronto” be received; and,
That
the Ontario Minister of Finance be requested to take steps to implement the
necessary statutory or regulatory amendment to ensure that the current
assessment practices in Ontario with respect to assessing land and all
improvements thereto continue, including the current methodology for the income
approach to value; and,
That Council express support for the position adopted by the City of Toronto on this matter;
and further,
That
staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
25. DESIGN, CONSTRUCTION, CONTRACT
ADMINISTRATION
& FINANCING OF A PARKETTE
(BLACK 190, PLAN 65M-3884)
ON
COUNTRY GLEN ROAD IN THE CORNELL COMMUNITY
BY MATTAMY (COUNTRY GLEN)
LIMITED (6.11)
Report
There was brief discussion surrounding the landscaped areas at the end
of some roads. It was noted that these are provided for as elements under the
landscaping and fencing plans and are not credited as parkland.
Moved by Councillor J. Webster
Seconded by Councillor C. Moretti
That the
report dated May 5, 2008
to General Committee, entitled “Design, Construction, Contract
Administration and Financing of a Parkette (Block 190, Plan
65M-3884) on Country Glen Road
in the Cornell Community Cornell by Mattamy (Country Glen) Limited”
be received; and,
That Council
approve the request by Mattamy (Country Glen) Limited to finance the cost of
design, construction and contract administration of a parkette (Block 190, Plan
65M-3884) within the Cornell Community, subject to the following conditions:
- That
Mattamy
(Country Glen) Limited finance the cost of the design,
construction and contract administration of a parkette (totalling 0.59
acres or 0.24 ha in area) to a minimum value of $155,000.00 per acre,
which totals approximately $91,450.00 inclusive of PST and exclusive of
GST;
- That,
subject to compliance with these terms and conditions, the Town of Markham
reimburse Mattamy (Country Glen) Limited up to $91,450.00 (inclusive of
PST and exclusive of GST) towards this project from development charges
for park development, under the understanding that Mattamy (Country Glen) Limited may contribute
additional funds, which will not be
reimbursed by the Town, towards the development of this park;
- That
the Town reimburse Mattamy (Country Glen) Limited for invoices paid on a
single lump sum basis for all approved costs associated with the design,
construction and contract administration, including all applicable taxes,
of this park up to a maximum of $91,450.00 (inclusive of PST and exclusive
of GST), less the 10% holdback to be released to them upon final assumption
of the park by the Town, after sufficient Development Charges for park
development have been collected (90% of a maximum of $91,450.00) at the
building permit stage for residential lots within Mattamy’s Country Glen
subdivision in the Cornell Community
to warrant repayment in full to the maximum allowable. No interest
on such invoices shall be payable by the Town;
- That
owners / developers within the Cornell Community, including Mattamy (Country
Glen) Limited not receive any credit towards park development
charges and continue to pay the park development charge at the building
permit stage for all present and future development phases of subdivisions
within the Cornell Community;
- That
Mattamy
(Country Glen) Limited hire a landscape architect who is a
full member of the OALA (with an Association seal), and approved by the
Town, to provide professional design, contract document, and contract
administration services to the satisfaction of the Town;
- That
Mattamy
(Country Glen) Limited conform with the Town’s standard park
and open space approval process which includes development of several
design concepts, holding community input meetings, and review and approval
by Planning and Urban Design Department staff in consultation with
the Town’s Parks Operations Department;
- That
Mattamy
(Country Glen) Limited tender out the construction of the
park works to a minimum of three bidders to the satisfaction of the Town
and include a 2 year detailed maintenance contract for the park to the
Town’s satisfaction as part of the tendered works. Costs for the 2 year
maintenance contract are the responsibility of Mattamy (Country Glen) Limited;
- That
these parks be included in the Urban Design,
Development Services Commission, 2009 Capital Budget submission which will
include the amount to be reimbursed and internal consulting fees.
Further that
staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
26. DESIGN, CONSTRUCTION, CONTRACT
ADMINISTRATION
AND FINANCING OF A ‘CRESCENT
PARK’
(BLOCK 49, PLAN 65M-3995) IN THE
CATHEDRALTOWN COMMUNITY BY CATHEDRAL TOWN
LIMITED AND 404 DEVELOPMENTS INC. (6.11)
Report
Moved by
Councillor A. Chiu
Seconded by
Councillor J. Webster
That the
report dated May 5, 2008
to General Committee, entitled “Design, Construction, Contract Administration and Financing
of ‘Crescent Park’ (Block 49, Plan 65M3995) in the
Cathedraltown Community by Cathedral Town Limited and 404
Developments Inc.” be received; and,
That Council
approve the request by Cathedral Town Limited and 404 Developments Inc. to
finance the cost of design, construction and contract administration of ‘Crescent Park’ within the Cathedraltown
community, subject to the following conditions:
1. That Cathedral Town Limited and 404 Developments Inc. finance the
cost of the design, construction and contract administration of the park
(totalling 0.8 acres or 0.33 ha in area) to a minimum value of $145,000.00 per
acre, which totals approximately $116,000.00 inclusive of PST and exclusive of
GST;
2. That, subject to compliance with these terms and conditions, the
Town of Markham reimburse Cathedral Town Limited and 404 Developments Inc. up
to $116,000.00 (inclusive of PST and exclusive of GST) towards this project
from development charges for park development, under the understanding that
Cathedral Town Limited and 404 Developments Inc. may contribute additional
funds, which will not be reimbursed by the Town, towards the development of
this park;
3. That the Town reimburse Cathedral Town Limited and 404
Developments Inc. for invoices paid on a single lump sum basis for all approved
costs associated with the design, construction and contract administration,
including all applicable taxes, of this park up to a maximum of $116,000.00
(inclusive of PST and exclusive of GST), less the 10% holdback to be released
to them upon final assumption of the park by the Town, after sufficient
Development Charges for park development have been collected (90% of a maximum
of $116,000.00) at the building permit stage for residential lots within
Cathedral Town Limited and 404 Developments Inc. subdivision in the
Cathedraltown Community to warrant
repayment in full to the maximum allowable. No interest on such invoices shall
be payable by the Town;
4. That owners / developers within the Cathedraltown Community,
including Cathedral Town Limited and 404 Developments Inc. not receive any credit
towards park development charges and continue to pay the park development
charge at the building permit stage for all present and future development
phases of subdivisions within the Cathedraltown Community;
5. That Cathedral Town Limited and 404 Developments Inc. hire a
landscape architect who is a full member of the OALA (with an Association
seal), and approved by the Town, to provide professional design, contract
document, and contract administration services to the satisfaction of the Town;
6. That Cathedral Town Limited and 404 Developments Inc. conform with
the Town’s standard park and open space approval process which includes
development of several design concepts, holding community input meetings, and
review and approval by Planning and
Urban Design Department staff in
consultation with the Town’s Parks Operations Department;
7. That Cathedral Town Limited and 404 Developments Inc. tender out
the construction of the park works to a minimum of three bidders to the
satisfaction of the Town and include a 2 year detailed maintenance contract for
the park to the Town’s satisfaction as part of the tendered works. Costs for
the 2 year maintenance contract are the responsibility of Cathedral Town
Limited and 404 Developments Inc.;
8. That these parks be included in the Urban Design,
Development Services Commission, 2009 Capital Budget submission which will
include the amount to be reimbursed and internal consulting fees.
Further that
staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
27. BILL
130-BIA (13.2)
Report
Moved by Deputy Mayor J. Heath
Seconded by Councillor J. Webster
That consideration of the following recommendation be deferred to the May 26, 2008 meeting of
General Committee to allow representatives from the Business Improvement Areas
to be in attendance:
“That the report entitled “Bill 130 – Impact
on Business Improvement Areas (BIAs)” be received for information purposes;
and,
That a copy of the report entitled “Bill 130
– Impact on Business Improvement Areas (BIAs)” be provided to Markham’s BIAs
for information/action.”
CARRIED
28. CITY
OF KINGSTON
ZENN CAR & OTHER ELECTRIC
AUTOMOBILES
ON ONTARIO ROADS
Letter
Moved
by Councillor E. Shapero
Seconded
by Councillor J. Webster
That
the letter dated April 2, 2008 from the City of Kingston containing a
resolution requesting the Province of Ontario allow the Zenn car and other
electric automobiles on Ontario roads; and,
That
the Province be requested to study the viability and safety implications of
allowing the Zenn car and other electric vehicles on Ontario roads.
CARRIED
29. BUSINESS IMPROVEMENT AREA (BIA)
STREETSCAPE SERVICES (3.11
& 3.12)
Report Appendix A Appendix B
Moved by Deputy Mayor J. Heath
Seconded by Councillor J. Webster
That consideration of the following recommendation be deferred to the May 26, 2008 meeting of
General Committee to allow representatives from the Business Improvement Areas
to be in attendance:
“That the report dated May 5, 2008 entitled
“Streetscape Services” be received; and,
That the 2007 Markham Village
and Unionville Business Improvement Areas (BIA) financial statements reflect
payments of the streetscape services as approved in the 2007 budget in
accordance with the tax levy by-law; and,
That the Treasurer be directed
to work with the BIAs to develop a repayment schedule extended beyond the
current year; and,
That in the event that the
Markham Village and Unionville BIAs request the current service level, Staff
recommend that Option 4 b) be adopted with BIAs subsidizing the cost of
materials over and above the current streetscape average service level provided
for in the Yonge Street and Victoria Square areas; and,
That under Option 4b), the 2008
streetscape fee for the Markham Village BIA be $16,775.00 and the Unionville
BIA be $11,880.00 which reflects 100% recovery for the costs of additional
materials; and,
That under Option 4b), the Operations/Parks Department 2009 revenue budget be
reduced by $3,785.00 to reflect
this whole year adjustment; and,
That in the event that the
Markham Village and Unionville BIAs request a reduced service level, Staff
recommend that Option 3b) be adopted as the basic service level standard with
BIAs subsidizing 100% of all costs incurred by the Town for current and future
requests for increases in service levels over and above the current streetscape
average service level provided for in the Yonge Street and Victoria Square
areas; and,
That under Option 3b), the
Operations/Parks Department 2009 revenue budget be reduced by $32,440 to
reflect this whole year adjustment and potential reductions of $58,655 in
operating costs; and,
That the recoveries from the
BIAs be subject to annual CPI inflationary increases and adjusted as required
during annual Budget review; and,
That any financial
contributions from the Town to the Markham
Village and Unionville
BIAs be considered as part of the 2009 budget; and further,
That Staff be authorized and
directed to do all things necessary to give effect to this resolution.”
CARRIED
30. TREES FOR TOMORROW (5.7)
Mayor F. Scarpitti advised that the launch of the Trees for Tomorrow
Program on May 3, 2008
was a great success.
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Moved by
Councillor A. Chiu
Seconded by
Regional Councillor T. Wong
That the
Committee resolve in camera to discuss confidential land acquisition and
personnel matters (12:05)
CARRIED
Moved by
Councillor A. Chiu
Seconded by
Regional Councillor T. Wong
That the
Committee rise (12:06)
CARRIED
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ADJOURNMENT
The meeting
adjourned at 12:06 p.m.