January
20, 2009
COUNCIL MINUTES Council Chamber, Civic Centre
Meeting No. 1
ROLL
CALL
Mayor F.
Scarpitti, Deputy Mayor J. Heath, Regional Councillor J. Jones, Regional
Councillor G. Landon, Councillor V. Burke, Councillor J. Virgilio, Councillor
C. Moretti, Councillor J. Webster, Councillor D. Horchik, Councillor L. Kanapathi,
Councillor A. Chiu.
REGRETS
Regional
Councillor T. Wong, Councillor E. Shapero
The Regular
Meeting of Council was held on January 20, 2009 at 7:02 p.m. in the Council Chamber, Civic Centre.
Mayor F. Scarpitti presided.
STAFF
J. Livey,
Chief Administrative Officer
J. Baird,
Commissioner of Development Services
A. Taylor,
Commissioner of Corporate Services
B. Librecz,
Commissioner of Community & Fire Services
J. Carnegie,
Director of Communications and Community Relations
C. Conrad,
Town Solicitor
B. Cribbett,
Treasurer
A. Brouwer, Deputy Town
Clerk
D. Flaherty,
Manager of Communications
A. Tari,
Committee Clerk
J. Wong, Technology Support
Specialist
1. DISCLOSURE OF PECUNIARY INTEREST
(1) There
were no disclosures of pecuniary interest.
2. MINUTES
(1) COUNCIL MINUTES - DECEMBER 16, 2008
Minutes
Moved by Councillor
A. Chiu
Seconded by Councillor
D. Horchik
That the
Minutes of the Council Meeting held on December 16, 2008 be adopted.
CARRIED
3. PRESENTATIONS
(1) CANADA-ONTARIO
AFFORDABLE
HOUSING PROGRAM IN MARKHAM
(12.2.6)
Mayor F.
Scarpitti noted the recent announcement with respect to the development of 120
new affordable housing units in the Town of Markham under the Canada-Ontario
Affordable Housing Program. The development
is participated by all levels of government and sponsored by the Markham
Interchurch Committee for Affordable Housing (MICAH).
(2) ANNUAL
TONY ROMAN MEMORIAL HOCKEY TOURNAMENT (12.2.6)
Mayor F.
Scarpitti, on behalf of Council, thanked Regional Councillor G. Landon and all
those who have contributed to the success of the Annual Tony Roman Memorial
Hockey Tournament. Regional Councillor
Landon acknowledged his Executive Assistant Elsa Fiorino and Rob Bell, Facility
Co-ordinator, Thornhill/Clatworthy, for their assistance with the tournament.
(3) TORONTO
PARAGON LION'S CLUB (12.2.6)
Councillor
Chiu thanked Mayor F. Scarpitti for his participation in raising over $5,000
for the Toronto Paragon Lion’s Club.
4. DELEGATIONS
There were no
delegations.
5. PETITIONS
There were no
petitions.
6(a) REPORT NO. 1 - GENERAL COMMITTEE (January
12, 2009)
Moved by
Councillor J. Virgilio
Seconded by Councillor
A. Chiu
That Report
No. 1 - General Committee comprised of 9 items be received and adopted.
(1) AWARD
OF CONTRACT 063-S-08
PURCHASE OF ONE (1)
ICE RESURFACING MACHINE
AND PARTS AND MAINTENANCE FOR
ICE
RESURFACING MACHINES (7.12.3)
Report
That
the report entitled “Award of Contract 063-S—08 Purchase of One (1) Ice
Resurfacing Machine Parts and Maintenance for Ice Resurfacing Machines be
received; and,
That
the tendering process be waived in accordance with Purchasing By-law 2004-341,
Part II, Section 7 (1) (e) “where the Town is acquiring specialized equipment”;
and,
That
the purchase on one (1) ice resurfacing machine be awarded to Frank J. Zamboni
& Co., Ltd. In the amount of $91,026.80 inclusive of PST and Transportation
and exclusive of GST; and,
That
funding for the purchase on one (1) ice resurfacing machine for the Angus Glen
Community Centre (twin pad arena) be funded from the 2008 Fleet capital account
057 6150 8105 005 (Corp Fleet Replacement); and,
That
the Town’s preferred supplier for ice resurfacing machine for the next (5)
years continue to be Frank J. Zamboni & Co. Ltd; and,
That
Frank J. Zamboni & Co. Ltd. be the vendor of choice for the next (5) years
to provide parts and maintenance for ice resurfacing machines for the
Recreation and Cultural Services Department in the estimated amount of $36,
000.00 per annum as identified in the respective operating accounts identified
on pg. 3 Table B (Account Details – Maintenance); and,
That
Ice re-surfacing vehicle # 520 -5766 be disposed of in accordance with
Purchasing By-law 2004-341, Part V Disposal of Personal Property; and further,
That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
(2) LIBRARY OVERDUE FINE INCREASE (7.0)
Report
That Council approves the increase of Library overdue fines from
$0.25/item/day to $0.30/item/day; and,
That Staff be authorized and directed to all things necessary to give
effect to this resolution.
CARRIED
(3) INCREASE IN PARKING FINE AMOUNTS (7.0)
Report 1
That
the report entitled “Increase in Parking Fine Amounts” be received; and,
That
Staff be directed to apply to the Regional Senior Justice of the Ontario Court
of Justice (Provincial Division) for setting of the proposed fines amounts;
and,
That
the 2009 Operating Budget Revenue Account for Parking Fines be increased by
$90,000 in 2009 and by $125,000 in 2010; and further,
That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
(4) RECREATION USER FEE UPDATES (7.0)
Report
That
the report entitled User Fees Update be received; and,
That
additional fee increases be considered for recreation services as presented in
the report; such that all fees for services within the Town of Markham rest
within at least the 50th to 60th percentile of
municipalities within the Greater Toronto Area with the projected increase of
approximately $88,947; and,
That
the above noted fee increases be completed in 2009 as an initial step in development
of a full and comprehensive pricing strategy that will explore pricing
methodologies; pricing elasticity; program service delivery standards; subsidy
and accessibility programs; and development of thorough cost recovery
strategies; such that the full pricing strategy be developed and completed as
part of the Integrated Leisure Services Master Plan; and,
That
By-law 2002-276, a by-law to impose fees and charges for services or activities
provided or done by the Town of Markham, be amended to reflect the new rates;
and,
That
notice to the public be provided in accordance with Procedural By-law 2001-1, a
by-law to govern the proceedings of Council and Committees of Council; and
further,
That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
(5) FITNESS
INITIATION FEES (7.0)
Report
That
the report entitled Fitness Initiation Fees be received; and,
That
the Town of Markham move toward a formal initiation fee when joining one of the
Town operated fitness facilities, consistent with industry standard; and,
That
Council endorse an increase in the one time initiation fee to $90.00 annually,
from the current $62.50 per person, representing an increase of approximately
$23,061 on an annualized basis; and,
That
Council endorse an increase in the one time initiation fees to $120.00 annually
for adult non-resident from the current $26.00 per person, with a projected
increase of approximately $2,475 on an annualized basis; and,
That
there is no initiation fee for students and senior (age 65+) membership categories, again consistent with industry standard;
and,
That
this initiation fee takes affect March 1, 2009; and,
That
By-law 2002-276, a by-law to impose fees and charges for services or activities
provided or done by the Town of Markham, be amended to reflect the new rates;
and,
That
notice to the public be provided in accordance with Procedural By-law 2001-1, a
by-law to govern the proceedings of Council and Committees of Council; and
further,
That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
(6) E3
INITIATIVE – INCREASED USER FEES (TAX RELATED) (7.0)
Report
That
the report “E3 Initiative – Increased User Fees” be received; and,
That
effective for the 2009 tax year, Council approve an increase in the
administrative fee for new tax accounts from $50 to $60; and,
That
effective March 1, 2009, Council approve the implementation of an “expedited”
tax certificate fee in the amount of $65; and,
That
By-law 2002-276, a by-law to impose fees and charges for services or activities
provided or done by the Town of Markham, be amended to reflect the new fees;
and,
That
notice to the public be provided in accordance with Procedural By-law 2001-1, a
by-law to govern the proceedings of Council and Committees of Council; and
further,
That
staff be authorized and directed to do all things necessary to give effect to
this resolution.
(By-law
2009-1)
CARRIED
(7) E3 INITIATIVE - PROPERTY TAX INSTALMENTS (7.0)
Report
That
the report “E3 Initiative – Property Tax Installments” be received; and,
That
Council approve changing the due dates for each of the three final tax
installments from the third week to the 5th day of each respective month,
effective for the final tax billing for the 2009 tax year; and further,
That
staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
(8) USER FEES & SERVICE CHARGES INCREASE
(7.0)
Report
That the report dated January 12, 2009 entitled “User Fees &
Service Charges Increase” be received; and,
That all applicable User Fees & Service Charges (within By-law
2002-276) be increased to reflect the change in the Consumer Price Index of
3.7% (Toronto All Items September 2007-2008) and rounded to the nearest half
dollar; and,
That all applicable License Fees (within By-law 2002-284) be increased
to reflect the change in the Consumer Price Index of 3.7% (Toronto all items
September 2007-2008) and rounded to the nearest half dollar; and,
That the increases in the User Fee & Service Charges and License
Fees will be effective March 1st, 2009; totalling approximately $87,
500 ($105,000 annualized) to be included in the 2009 Operating Budget; and,
That the Director of each respective department be authorized to set
future increases annually based on the change in the Consumer Price Index
(Toronto All Items September – September) with such increases effective January
1 and rounded to the nearest half dollar; and,
That By-law 2002-276, a by-law to impose fees and charges for services
or activities provided or done by the Town of Markham, be amended to reflect
the increase in rates; and,
That By-law 2002-284, a by-law to impose fees and charges for licenses
provided by the Town of Markham, be amended to reflect the increase in rates;
and,
That notice to the public be provided in accordance with Procedural
By-law 2001-1; a by-law to govern the proceedings of Council and Committees of
Council; and further,
That Staff be authorized and directed to do all things necessary to
give effect to this resolution.
(By-laws
2009-2 and 2009-3)
CARRIED
(9) QUALITY MANAGEMENT SYSTEM
MANAGEMENT REVIEW OUTCOMES (5.6)
Report 1 2
That
the report “Quality Management System Management Review Outcomes” be received;
and,
That
Council, as the Owner of the Town’s Drinking Water System acknowledges and
supports the outcomes identified from this Management Review; and,
That
Council, as the Owner of the Town’s Drinking Water System directs staff to
apply for Full Scope accreditation when submitting for the Town’s Drinking
Water Works Permit, Municipal Drinking Water License and the Town of Markham Water
System Operational Plan; and further,
That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
6(b) REPORT NO. 2 - GENERAL COMMITTEE (January
19, 2009)
Moved by
Councillor J. Virgilio
Seconded by
Councillor J. Webster
That Report
No. 2 - General Committee comprised of 3 items be received and adopted.
(1) QUALITY MANAGEMENT SYSTEM
IMPLEMENTATION PURCHASE
ORDER INCREASE (5.6)
Report
That
the report “Quality Management System Implementation Purchase Order Increase”
be received; and,
That
approval be granted for Purchase Order D7-00215 to Delcan Corporation be
increased by $150,000; and,
That
funds for this project be drawn from the 2008 capital budget account
53-5399-8277-005 QMS Implementation; and further,
That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
(2) ESTABLISHMENT
OF THE
MARKHAM CENTRE
SUB-COMMITTEE (MCS) (16.24)
Report Terms
of Reference
That
the report entitled “Establishment of the Markham Centre Sub-Committee (MCS)” be received; and,
That
Council endorse the Markham Centre Sub-Committee (MCS) Terms of Reference
(attached); and,
That
Regional Councillor Tony Wong, Regional Councillor Jim Jones, Councillor Joseph
Virgilio, Councillor Dan Horchik and Councillor Alex Chiu, be appointed to the
Markham Centre Sub-Committee for the term ending November 30, 2010; and
further,
That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
(3) GOOD JOBS / GREEN JOBS
NATIONAL CONFERENCE:
MAKING A DOWN PAYMENT
ON THE GREEN ECONOMY (16.23)
Flyer
That Council authorize
Councillor E. Shapero to attend the “Good Jobs / Green Jobs National
Conference: Making a Down Payment on the Green Economy” conference, to be held
February 4 through 6, 2009 in Washington, DC and funded from the Economic
Development Travel Account (610-998-5201).
CARRIED
6(c) REPORT NO. 3 - DEVELOPMENT SERVICES
COMMITTEE (January 20, 2009)
Moved by
Councillor J. Webster
Seconded by
Councillor L. Kanapathi
That Report
No. 3 - Development Services Committee comprised of 1 item be received and
adopted.
(1) REGION OF YORK
SOUTHEAST COLLECTOR
(5.10)
That
the presentation provided by Mr. Wayne Green, Region of York, Senior Project
Manager, Environmental Services regarding Region of York Southeast Collector,
be received; and,
That
staff be directed to send a letter to the Ministry of Environment endorsing the
York Region Southeast Collector Trunk Sewer final Environmental Assessment
report, subject to the conditions to be outlined by Town staff and including
the following matters discussed by Development Services Committee:
- Coordination
of engineering works and traffic control impacts, in consultation with
Town engineering staff;
- Obtaining
site plan control approval from the Town for any permanent structure,
including the proposed corrosion control facility;
- Addressing
any impacts on Town property, such as easements across Town parkland or
road allowances, to the satisfaction of the Town;
- Provision
of a Well monitoring and mitigation plan and a public contact/coordination
process for dealing with any impacts on area wells;
- The
Environmental enhancement programs to be coordinated with the Town of
Markham and the Rouge Alliance;
- Odour
Control Facility, required in
easterly section of corridor and currently proposed in the vicinity of
Altona Road, be located and designed to mitigate any impact on area
residents; and further,
That the Rouge Park Implementation Task Force Final Report dated November 25, 2008 (draft document
released for comment by Markham Council on December 16, 2008) be forwarded to
the Region of York and Ministry of the Environment for consideration relative
to the proposed enhancement program for Bob Hunter Park .
CARRIED
7. MOTIONS
There were no
motions.
8. NOTICES OF MOTIONS
There were no
notices of motions.
9. COMMUNICATIONS
Moved by
Regional Councillor G. Landon
Seconded by
Councillor C. Moretti
That Council
receive and consent to the disposition of communications in the following
manner:
Referred to all Members of
Council
1-2009 Liquor Licence
Application - Forwarding a request to complete the Alcohol and Gaming
Commission Municipal Information Form for Fu Jian Seafood Restaurant Inc., 4080
Steeles Avenue East, Units 3, 4 and 5A (New indoor licence for existing
premises). (3.21)
Info
2-2009 Liquor Licence
Application - Forwarding a request to complete the Alcohol and Gaming
Commission Municipal Information Form for Jazz Pizza Restaurant, 8141 Yonge
Street (New indoor licence for existing premises). (3.21)
Info
CARRIED
10. PROCLAMATIONS
There were no
proclamations.
11. NEW/OTHER BUSINESS
There was no
new/other business.
12. BY-LAWS
Moved by
Councillor A. Chiu
Seconded by
Councillor V. Burke
That By-laws 2009-1
to 2009-7 be given three readings and enacted.
Three Readings
BY-LAW 2009-1 A
by-law to amend By-law 2002-276, a by-law to impose fees or charges for
services or activities provided or done by the Town of Markham (Tax related
user fees).
(Item 6, Report No. 1, 2009)
By-law
BY-LAW 2009-2 A
by-law to amend By-law 2002-276, a by-law to impose fees or charges for services
or activities provided or done by the Town of Markham (Update fees to reflect
the change in the Consumer Price Index).
(Item 8, Report No. 1, 2009)
By-law
BY-LAW 2009-3 A
by-law to amend By-law 2002-284, a by-law to establish licence fees for the Town
of Markham (Update fees to reflect the change in the Consumer Price Index).
(Item 8, Report No. 1, 2009)
By-law
BY-LAW 2009-4 A
by-law to amend Municipal Law Enforcement Officers Appointment By-law 2002-178
and Parking By-law 2005-188 (To update the list for officers and tagging
locations)
By-law
BY-LAW 2009-5 A
by-law to dedicate certain lands as part of the highways of the Town of Markham
(Blocks 349 &, Plan 65M-3888 - White’s Hill Avenue; Block 350, Plan
65M-3888 - Limestone Street; Blocks 351, 354, 355, 356 & 368, Plan 65M-3888
- Shady Oaks Avenue; Blocks 360 & 377, Plan 65M-3888 - John Allan Cameron
Street; Block 374, Plan 65M-3888 - Rock Garden Street; Blocks 375 & 376,
Plan 65M-3888 - Lane “H”; Block 370, Plan 65M-3888 - Lane “F”; Block 175, Plan
65M-4014 - Lane “W”; Block 178, Plan 65M-4014 - Cornell Rouge Boulevard; Block
181, Plan 65M-4014 - John Allan Cameron Street; Block 182, Plan 65M-4014 - Lane
“V”; Block 185, Plan 65M-4014 - Albert Lewis Street).
By-law
BY-LAW 2009-6 A
by-law to designate part of a certain plan of subdivision not subject to Part
Lot Control (Laurier Homes (Windsong North), Lots 2 to 6, Plan 65M-4092, south
of Major Mackenzie Drive, east of Ralph Chalmers Avenue)
By-law
BY-LAW 2009-7 A
by-law to designate part of a certain plan of subdivision not subject to Part
Lot Control (Aspen Ridge Homes (Upper Cornell Homes Ltd.), Lots 4 to 9, 19 and
20 and Blocks 29 and 30, Plan 65M-4063, north of 16th Avenue, east
of 9th Line).
By-law
CARRIED
13. IN-CAMERA
ITEMS
Moved by Regional Councillot G. Landon
Seconded by Councillor D. Horchik
That Council report the following Item (1)
from in-camera agenda:
REPORT OF DEVELOPMENT SERVICES COMMITTEE - January 13, 2009
(1) PROPERTY ACQUISITIONS FOR
WOODBINE AVENUE BYPASS PHASE
III (8.6)
That the confidential report entitled
“Property Acquisitions for Woodbine Avenue Bypass Phase III” be received; and,
That Staff be authorized and directed to take
the actions necessary to give effect to this report.
CARRIED
Moved by Councillor A. Chiu
Seconded by Regional Councillor J. Jones
That Council report the following Item (2)
from in-camera addendum agenda:
REPORT OF GENERAL COMMITTEE - January 19, 2009
(2) CANADIAN SPORTS INSTITUTE OF
ONTARIO AND PAN AM COMMITMENTS
(6.1)
That the confidential report titled “CSIO and
PAN AM Commitments” be received; and,
That Council support a Canadian Sports Institute
Ontario (CSIO) Facility in the Town of Markham; and,
That Council support a bid for the PAN AM
Games; and,
That Council support hosting Aquatics and
Fieldhouse venues for the PAN AM Games at the CSIO Facility; and,
That staff be directed to negotiate with the
Province and CSCO on Capital Costs and Operating Models and report back results
to Council; and,
That Council’s approval be conditional upon
reaching mutually agreeable terms with the Province, Canadian Sports Centre
Ontario (CSCO) and any additional partners on total capital costs and operating
models; and,
That the Mayor submit a letter of intent to
the PAN AM Games Bid Committee expressing the Town of Markham’s desire to
locate the CSIO within the Town of Markham and use this facility as a venue for
Aquatics and Fieldhouse events during the PAN AM Games; and further,
That staff be directed to do all things
necessary to give effect to this resolution.
CARRIED
14. CONFIRMATORY BY-LAW
Moved by
Councillor J. Virgilio
Seconded by
Regional Councillor J. Jones
That By-law
2009-8 be given three readings and enacted.
Three Readings
BY-LAW 2009-8 A
by-law to confirm the proceedings of the Council meeting of January 20, 2009.
(Council Meeting No. 1, 2009)
By-law
CARRIED
15. ADJOURNMENT
Moved by Councillor A.
Chiu
Seconded
by Deputy Mayor J. Heath
That the meeting do adjourn.
CARRIED
Council
adjourned at 7:17 p.m.
___________________________________ _____________________________________
ANDREW
BROUWER FRANK
SCARPITTI
DEPUTY
TOWN CLERK MAYOR
(Signed)