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M I N U T E S

GENERAL COMMITTEE

DECEMBER 9, 2013

Meeting No. 26

 

Finance & Administrative Issues                                                Community Services Issues

Chair:              Mayor Frank Scarpitti                                                                            Chair:              Councillor Alex Chiu

Vice Chair:      Councillor Carolina Moretti                                                                   Vice Chair:      Councillor Howard Shore

 

Environment & Sustainability Issues                                          Building, Parks, & Construction Issues

Chair:              Councillor Valerie Burke                                                                         Chair:              Councillor Logan Kanapathi

Vice Chair:      Regional Councillor Joe Li                                                                      Vice Chair:      Councillor Colin Campbell

 

                                                                                                                       

                Alternate formats are available upon request.

 

 

Attendance

 

Mayor Frank Scarpitti

Deputy Mayor Jack Heath

Regional Councillor Jim Jones

Regional Councillor Gord Landon

Councillor Valerie Burke

Councillor Howard Shore

Councillor Don Hamilton

Councillor Colin Campbell

Councillor Alan Ho

Councillor Logan Kanapathi

Councillor Alex Chiu

 

Regrets

Regional Councillor Joe Li

Councillor Carolina Moretti

Andy Taylor, Chief Administrative Officer

Catherine Conrad, City Solicitor

Brenda Librecz, Commissioner of Community & Fire Services

Trinela Cane, Commissioner of Corporate Services

Kimberley Kitteringham, City Clerk

Martha Pettit, Deputy Clerk

Joel Lustig, Treasurer

Stephen Huycke, Public Services and Record Coordinator

Alida Tari, Council/Committee Coordinator

 

 

 

The General Committee convened at the hour of 9:03 a.m. with Councillor Alex Chiu as Chair. Mayor Frank Scarpitti assumed the Chair at 9:16 a.m.  Councillor Logan Kanapathi Chaired Building, Parks and Construction item #3.

 

DISCLOSURE OF INTEREST

 

None disclosed.

 

 


 

 

1.         PROPOSED MARKHAM COUNCIL
            CODE OF CONDUCT (REVISED) (16.23)

            CodeofConduct   Presentation

 

 

Kimberley Kitteringham, City Clerk delivered a PowerPoint presentation outlining the proposed revised Markham Council Code of Conduct.

 

Justice Donald R. Cameron addressed the Committee and provided some comments relative to his role as the appointed Integrity Commissioner for the City.

 

There was discussion regarding the process of dealing with a complaint investigation and whether the Integrity Commissioner should report directly to Council or whether his report should go to the City Clerk first.  The Committee briefly discussed the Libel and Slander Act. There was considerable discussion what defines an e-mail as a constituent or City record.

 

The Committee discussed the revised Code of Conduct and made the following friendly suggestions:

·        Section 1.1 under constituent record remove the words "of a constituent" and consider adding the words "such items are confidential to the member" and staff report back at Council regarding this

·        That the Code of Conduct come into effect after a Workshop has taken place with Members of Council and the Justice Donald R. Cameron

·        Ensure language is consistent throughout the document

·        Section 12.2 add the words " or his/her designate"

·        Section 14.1 amend the word "and" to "or" ("….money or their shares….")

·        Section 19.1 delete the words "each day"

 

Moved by Regional Councillor Jim Jones

Seconded by Councillor Logan Kanapathi

 

That the words "brother and sister, including half brother and sister" be eliminated from the definition of Family.

CARRIED

 

Moved by Deputy Mayor Jack Heath

Seconded by Councillor Howard Shore

 

That the statements such as "All Members will" and "Members will" be amended to "Members are expected to" with matters not having to adhere to legislation.

CARRIED

 

 

Moved by Regional Councillor Jim Jones

Seconded by Councillor Don Hamilton

 

1)         That the presentation provided by Kimberley Kitteringham, City Clerk, entitled "Proposed Markham Council Code of Conduct (Revised)", be received; and,

 

2)         That Staff arrange a training & education seminar with Members of Council & the Integrity Commissioner on the Code of Conduct to be held in January, 2014; and,

 

3)         That Markham City Council adopt the proposed revised Council Code of Conduct to come into effect on February 1, 2014 subject to a Workshop having taken place with the Mayor, Members of Council and Justice Donald R. Cameron; and,

 

4)         That information on the Code of Conduct & the associated complaint submission process be placed on the City’s website; and further,

 

5)         That Staff report back on the Code of Conduct in February, 2015 with any required revisions.

CARRIED

**Note**  At the December 10, 2013 Council meeting the above recommendation was amended please see Council meeting minutes.

 

 

 

2.         MINUTES OF THE DECEMBER 2, 2013
            GENERAL COMMITTEE (16.0)

            Minutes

 

 

Moved by Councillor Valerie Burke

Seconded by Councillor Alan Ho

 

1)         That the Minutes of the December 2, 2013 General Committee be confirmed.

CARRIED

 

 

3.         REQUEST FOR PROPOSALS: RE-USE OF 160 DUDLEY AVENUE (ST. LUKES CATHOLIC SCHOOL) (7.12)

            Memorandum

 

Councillor Valerie Burke requested that the Community Meeting - 160 Dudley notes indicate that the Ward Councillor hosted the meeting.

 

Andy Taylor, Chief Administrative Officer addressed the Committee and provided a brief update regarding 160 Dudley Avenue.

 

Moved by Mayor Frank Scarpitti

Seconded by Councillor Valerie Burke

 

1)         That the memorandum dated December 4, 2013 from David Pearce, Manager of Real Property, be received; and,

 

2)         That Staff recommend that the City release a Request for Proposal for the adaptive re-use of the former St. Lukes Catholic School; and further,

 

3)         That Staff report back in January, 2014 on the results of the Request for Proposal process and any recommended proposals.

CARRIED

 

 

 

4.         IN-CAMERA MATTERS

 

Moved by Deputy Mayor Jack Heath

Seconded by Councillor Logan Kanapathi

 

That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into an in-camera session to discuss the following confidential matters (11:57 a.m.):

 

(1)        GENERAL COMMITTEE IN-CAMERA MINUTES
- DECEMBER 2, 2013 (16.0)

            [Section 239 (2) (c) (c) (b) (b) (a) (b) (f)]

 

 

(2)        PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (16.34)

            [Section 239 (2) (b)]

 

 

(3)        PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (BOARD/COMMITTEE APPOINTMENTS) (16.24)

            [Section 239 (2) (b)]

 

 

(4)        LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY OR LOCAL BOARD (CONTRACT NEGOTIATION) (7.12)

            [Section 239 (2) (e)]

CARRIED

 

Moved by Regional Councillor Gord Landon

Seconded by Councillor Logan Kanapathi

 

That the General Committee rise from the in-camera session at 12:24 p.m.

CARRIED

 

Moved by Councillor Logan Kanapathi

Seconded by Councillor Howard Shore

 

That the General Committee meeting adjourn at 12:25 p.m.

CARRIED

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