GENERAL COMMITTEE
DECEMBER 9, 2013
Meeting No. 26
Finance & Administrative Issues Community Services Issues
Chair: Mayor
Frank Scarpitti Chair: Councillor Alex Chiu
Vice Chair: Councillor Carolina Moretti Vice
Chair: Councillor Howard Shore
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Logan Kanapathi
Vice Chair: Regional Councillor Joe Li Vice
Chair: Councillor Colin Campbell
Alternate formats are available
upon request.
Attendance
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Andy
Taylor, Chief Administrative Officer
Catherine
Conrad, City Solicitor
Brenda
Librecz, Commissioner of Community & Fire Services
Trinela
Cane, Commissioner of Corporate Services
Kimberley
Kitteringham, City Clerk
Martha
Pettit, Deputy Clerk
Joel Lustig,
Treasurer
Stephen
Huycke, Public Services and Record Coordinator
Alida
Tari, Council/Committee Coordinator
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The General Committee convened at the hour of 9:03 a.m. with Councillor
Alex Chiu as Chair. Mayor Frank Scarpitti assumed the Chair at 9:16 a.m. Councillor Logan Kanapathi Chaired Building,
Parks and Construction item #3.
DISCLOSURE OF
INTEREST
None disclosed.
1. PROPOSED MARKHAM COUNCIL
CODE OF CONDUCT (REVISED)
(16.23)
CodeofConduct Presentation
Kimberley
Kitteringham, City Clerk delivered a PowerPoint presentation outlining the
proposed revised Markham Council Code of Conduct.
Justice
Donald R. Cameron addressed the Committee and provided some comments relative
to his role as the appointed Integrity Commissioner for the City.
There was
discussion regarding the process of dealing with a complaint investigation and
whether the Integrity Commissioner should report directly to Council or whether
his report should go to the City Clerk first.
The Committee briefly discussed the Libel
and Slander Act. There was considerable discussion what defines an e-mail
as a constituent or City record.
The
Committee discussed the revised Code of Conduct and made the following friendly
suggestions:
·
Section
1.1 under constituent record remove the words "of a
constituent" and consider adding the words "such items are
confidential to the member" and staff report back at Council regarding
this
·
That
the Code of Conduct come into effect after a Workshop has taken place with
Members of Council and the Justice Donald R. Cameron
·
Ensure
language is consistent throughout the document
·
Section
12.2 add the words " or his/her designate"
·
Section
14.1 amend the word "and" to "or" ("….money or their shares….")
·
Section
19.1 delete the words "each day"
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Logan Kanapathi
That the
words "brother and sister, including half brother and sister" be
eliminated from the definition of Family.
CARRIED
Moved by
Deputy Mayor Jack Heath
Seconded by
Councillor Howard Shore
That the
statements such as "All Members will" and "Members will" be
amended to "Members are expected to" with matters not having to
adhere to legislation.
CARRIED
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Don Hamilton
1) That
the presentation provided by Kimberley Kitteringham, City Clerk, entitled
"Proposed Markham Council Code of Conduct (Revised)", be received;
and,
2) That
Staff arrange a training & education seminar with Members of Council &
the Integrity Commissioner on the Code of Conduct to be held in January, 2014; and,
3) That Markham City
Council adopt the proposed revised Council Code of Conduct to come into effect on February 1, 2014 subject to a Workshop having
taken place with the Mayor, Members of Council and Justice Donald R. Cameron; and,
4) That
information on the Code of Conduct & the associated complaint submission
process be placed on the City’s website; and further,
5) That
Staff report back on the Code of Conduct in February, 2015 with any required
revisions.
**Note** At the December 10, 2013 Council meeting the
above recommendation was amended please see Council meeting minutes.
2. MINUTES OF THE DECEMBER 2,
2013
GENERAL COMMITTEE (16.0)
Minutes
Moved by
Councillor Valerie Burke
Seconded by
Councillor Alan Ho
1) That the Minutes of the December 2,
2013 General Committee be confirmed.
CARRIED
3. REQUEST FOR
PROPOSALS: RE-USE OF 160 DUDLEY AVENUE (ST. LUKES CATHOLIC SCHOOL) (7.12)
Memorandum
Councillor Valerie
Burke requested that the Community Meeting - 160 Dudley notes indicate that the
Ward Councillor hosted the meeting.
Andy Taylor, Chief
Administrative Officer addressed the Committee and provided a brief update
regarding 160 Dudley Avenue.
Moved by Mayor Frank
Scarpitti
Seconded by Councillor
Valerie Burke
1) That
the memorandum dated December 4, 2013 from David Pearce, Manager of Real
Property, be received; and,
2) That
Staff recommend that the City release a Request for Proposal for the adaptive
re-use of the former St. Lukes Catholic School; and further,
3) That
Staff report back in January, 2014 on the results of the Request for Proposal
process and any recommended proposals.
CARRIED
4. IN-CAMERA MATTERS
Moved by Deputy Mayor Jack Heath
Seconded by Councillor Logan Kanapathi
That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into an in-camera
session to discuss the following confidential matters (11:57 a.m.):
(1) GENERAL COMMITTEE IN-CAMERA MINUTES
- DECEMBER 2, 2013 (16.0)
[Section
239 (2) (c) (c) (b) (b) (a) (b) (f)]
(2) PERSONAL MATTERS ABOUT AN IDENTIFIABLE
INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (16.34)
[Section
239 (2) (b)]
(3) PERSONAL MATTERS ABOUT AN IDENTIFIABLE
INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (BOARD/COMMITTEE
APPOINTMENTS) (16.24)
[Section
239 (2) (b)]
(4) LITIGATION OR POTENTIAL LITIGATION,
INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY
OR LOCAL BOARD (CONTRACT NEGOTIATION) (7.12)
[Section
239 (2) (e)]
CARRIED
Moved by
Regional Councillor Gord Landon
Seconded by
Councillor Logan Kanapathi
That the
General Committee rise from the in-camera session at 12:24 p.m.
CARRIED
Moved by
Councillor Logan Kanapathi
Seconded by
Councillor Howard Shore
That the
General Committee meeting adjourn at 12:25 p.m.
CARRIED