Development Services Committee Meeting
Revised Agenda
Revised items are identified by an asterisk (*)

Meeting Number: 22

Tuesday, July 05, 2022 at 9:30 A.m. - 1:00 P.m.

Live streamed

Please bring this  Development Services Committee Agenda to the Council meeting on July 14, 2022.

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron-Wendat, Anishnabeg, Seneca, Chippewa, and the current treaty holders Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

4.

DEPUTATIONS

5.

COMMUNICATIONS

5.1

COMMUNICATIONS - MARKHAM CENTRE SECONDARY PLAN UPDATE DEVELOPMENT CONCEPT + TRANSPORTATION ASSESSMENT (10.4)

Note: Please refer to item # 7.1. 

• 1. That the communications submitted by the following providing comments regarding the above subject matter be received:
     • Raj Kehar, WeirFoulds LLP
     • Jason Park, Devine Park LLP
     • Alfred Szeto
     • Nick Pileggi, Macaulay Shiomi Howson Ltd.

6.

PETITIONS

7.

PRESENTATIONS

7.1

MARKHAM CENTRE SECONDARY PLAN UPDATE - DEVELOPMENT CONCEPT + TRANSPORTATION ASSESSMENT (10.4)

A. Sukumar ext. 2875 

• 1. That the presentation titled, "Markham Centre Secondary Plan - Development Concept + Transportation Assessment", be received. 

8.

CONSENT REPORTS - DEVELOPMENT AND POLICY ISSUES

8.1

AWARD OF PROPOSAL 080-R-21 CONSULTING SERVICES - SUPPLY, IMPLEMENTATION AND ONGOING SUPPORT OF A DRUPAL WEB DEVELOPMENT AND MANAGED SERVICE SOLUTION (7.9, 7.12) 

R. Cole, ext. 4868 and R. Patano, ext. 2990

Please note revised report attached.

• 1. That the report entitled “Award of Proposal 080-R-21 Consulting Services – Supply, Implementation and Ongoing Support of a Drupal Web Development and Managed Service Solution; and,
  2. That the contract for Consulting Services – Supply, Implementation and Ongoing Support of a Drupal Web Development and Managed Service Solution (One-time - implementation, training and Year 1 software subscription license, hosting, support & maintenance) be awarded to the highest ranked/second lowest priced bidder, OPIN Software Inc. in the amount of $411,846.05 inclusive of HST; and,
  3. That a contingency in the amount of $32,947.68 inclusive of HST be established to cover any additional project costs, and that authorization be granted to approve expenditures of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and,
  4. That the capital costs ($411,846.05 + $32,947.68) for implementation, training and Year-1 software subscription license, support & maintenance to the upset limit amount of $444,793.73 be funded from capital project 21186, Portal Platform, GL account 400-101-5399-21186 with an available budget of $447,700.00; and,
  5. That a capital budget of $150,000.00 inclusive of HST be approved to cover additional project costs for quality assurance and technical consulting to support the project implementation; and,
  6. That a capital budget of $130,000.00 inclusive of HST be approved to cover the costs of additional resources to migrate content from the existing portal to the new portal; and, 
  7. That the budget shortfall in the amount of $277,093.73 ($150,000.00 + $130,000.00 less budget remaining of $2,906.27 from Recommendation #4) in capital project 21186 be funded from Life Cycle Replacement and Capital Reserve; and,
  8. That a capital budget of $203,500.00 inclusive of HST be approved to cover the Tivoli support for the existing portal platform for 2 years; and, 
  9. That the budget for Tivoli support of the existing portal platform in the amount of $203,500.00 be funded from Ramp up Reserve; and,  
  10. That the cost of the software subscription license, hosting, support and maintenance fee for five (5) years (2024-2028) in the amount of $638,544.00 inclusive of HST and $510,835.20 for the four (4) additional optional years (2029-2032) be funded from GL account 400-400-5361 with current annual budget of $180,306.00 and subject to Council approval of the 2023-2032 operating budgets in the amounts of;
      1. Year 2  (2024)  - $ 127,708.80    
      2. Year 3 (2025)    - $ 127,708.80
      3. Year 4  (2026)  - $ 127,708.80  
      4. Year 5  (2027)  - $ 127,708.80
      5. Year 6   (2028) - $ 127,708.80
      6. Year 7   (2029) - $ 127,708.80*
      7. Year 8   (2030) - $ 127,708.80*
      8. Year 9    (2031) - $ 127,708.80*
      9. Year 10  (2032) - $ 127,708.80*  
         Total  - $1,149,379.20
         The years identified assume Year 1 maintenance begins in 2023 and is subject to change
         * Optional Year Renewal
  11. That the Chief Information Officer and Senior Manager Procurement & Accounts Payable be authorized to execute the additional renewal years for the life cycle of the project (at the sole discretion of the City); and,
  12. That OPIN Software Inc be designated as the preferred vendor for the City’s Drupal service needs and for Drupal hardware and software products for the term of this contract; and,
  13. That the purchase orders may be adjusted to acquire additional software to support growth and/or future Drupal portal platform upgrade or integration related projects, subject to the Expenditure Control Policy and budget approval; and,
  14. That the Chief Information Officer and Senior Manager, Procurement & Accounts Payable be authorized to approve any new purchases related to this contract needed due to growth and/or Drupal portal platform upgrade due to change in technology or system integration with other applications related to the project during the term of this contract; subject to the Expenditure Control Policy and budget approval; and further,
  15. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.2

REQUEST FOR APPROVAL OF STREET NAMES FOR SUBDIVISION BY MINOTAR HOLDINGS INC. AND HAL-VAN 5.5 INVESTMENTS LTD. IN THE ROBINSON GLEN SECONDARY PLAN AREA (6.3, 10.14)

R. Tadmore ext. 6810

• 1. That Development Services Committee approve the proposed street names “Forementon Street”, “Thorncliffe Drive”, “Hawkswood Drive”, “Eaglecrest Street” and “Lenora Drive”; and further,
  2. That Staff add the street names listed above into the City’s street and park name reserve list.

9.

REGULAR REPORTS - DEVELOPMENT AND POLICY ISSUES

9.1

ENTERPRISE BOULEVARD INC. (METROPIA NORTH) AND ALIGNMENT WITH THE DEVELOPMENT CONCEPT FOR THE MARKHAM CENTRE SECONDARY PLAN UPDATE (WARD 3)

(10.3, 10.5)

S. Lue ext. 2520

• 1. That the report titled, “Enterprise Boulevard Inc. (Metropia North) and Alignment with the Development Concept for the Markham Centre Secondary Plan Update (Ward 3)”, be received; and,
  2. That the Development Concept, dated July 5, 2022, for the Markham Centre Secondary Plan Update Study, as it relates to the lands owned by Enterprise Boulevard Inc. (Metropia North), be endorsed; and,
  3. That a staff recommendation report for the applications submitted by Enterprise Boulevard Inc. (Metropia North) under File PLAN 20 113948 be brought to a future Development Services Committee, prior to the finalization of the Markham Centre Secondary Plan Update Study; and further,
  4. That staff be authorized and directed to all things necessary to give effect to this resolution.

10.

MOTIONS

11.

NOTICES OF MOTION

12.

NEW/OTHER BUSINESS

• As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

13.

ANNOUNCEMENTS

14.

CONFIDENTIAL ITEMS

• That, in accordance with Section 239 (2) of the Municipal Act, Development Services Committee resolve into a confidential session to discuss the following matters:

14.1

DEVELOPMENT AND POLICY ISSUES

14.1.1

LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY OR LOCAL BOARD; (WARD 8) [Section 239 (2) (e)] (8.0, 10.5, 10.6) OLT APPEAL - 7647 KENNEDY RD. BY GLEN ROUGE HOMES

14.1.2

LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERSBEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY OR LOCAL BOARD; [Section239 (2) (e)] (8.0) OLT APPEAL BY 2456965 ONTARIO INC. (TIMES GROUP) -3851-3863 HIGHWAY 7 AND 8-38 WATER WALK DRIVE

15.

ADJOURNMENT