General Committee
June 6, 2017
Meeting
Number 11
Finance & Administrative Issues Community Services Issues
Chair: Deputy Mayor Jack
Heath Chair: Councillor Alan Ho
Vice Chair: Councillor Colin Campbell Vice
Chair: Councillor Alex Chiu
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Colin
Campbell
Vice Chair: Councillor Karen Rea Vice Chair: Regional Councillor Nirmala
Armstrong
Alternate formats are available
upon request.
Attendance
|
|
|
Andy
Taylor, Chief Administrative Officer
Trinela
Cane, Commissioner of Corporate Services
Brenda
Librecz, Commissioner of Community & Fire Services
Catherine
Conrad, City Solicitor and Acting Director of
Human Resources
Mary
Creighton, Director of Recreation
David
Plant, Manager Parks Operation
Joel
Lustig, Treasurer
Sonia
Singh, Emergency Preparedness Coordinator
Alida
Tari, Council/Committee Coordinator
|
|
|
|
|
The General Committee meeting convened at the hour of 9:05 AM with Deputy
Mayor Jack Heath in the Chair and Councillor Alan Ho Chaired Community Services
related items.
General Committee recessed at 10:58 AM and reconvened at 11:11 AM.
Disclosure of Pecuniary
Interest
None disclosed.
1. LONDON BRIDGE ATTACK
General Committee and everyone present in the Council Chamber observed a
moment of silence for the victims and their families of the London bridge
terror attack.
2. MINUTES
OF THE MAY 15, 2017
GENERAL COMMITTEE AND MAY 23, 2017
SPECIAL GENERAL COMMITTEE (16.0)
May
15 May
23
Moved by
Councillor Logan Kanapathi
Seconded by
Councillor Alex Chiu
1) That
the minutes of the May 15, 2017 General Committee and May 23, 2017 Special
General Committee meeting be confirmed.
Carried
3. DEVELOPMENT CHARGES
BACKGROUND STUDY UPDATE (7.0)
Presentation
Kevin Ross, Manager
Development Finance addressed the Committee and provided some brief opening
remarks relative to the Development Charges background study.
Mr. Craig Binning,
Partner, Hemson Consulting Ltd. delivered a PowerPoint providing an update with
respect to the Development Charges background study.
There was discussion
regarding the proposed threshold of 700 square feet to delineate between large
and small apartments, and whether the threshold should be larger. Staff pointed out that the threshold of 700
square feet would align with the York Region threshold. The Committee inquired
whether there can be one charge for apartments without distinguishing between
large and small units. Mr. Binning
pointed out that the Region of Halton attempted to charge new homebuyers who
purchased smaller units the same fee as larger units. This was appealed at the Ontario Municipal
Board (OMB) by the Hamilton-Halton Home Builders' Association where it was determined
that the Region of Halton had failed to justify how its
fee structure properly and reasonably divided the costs between large and small
units, as a result, staff and the consultant do not support the same development
charge fee for small and large units.
The Committee
suggested that staff report back with the difference between the City of
Toronto and City of Markham relative to development charges, taxes, lease and
land costs for large office buildings.
There was discussion
regarding the population figures being based on the Statistics Canada Census
data from 2011.
Moved by Councillor
Alan Ho
Seconded by Councillor
Don Hamilton
1) That
the presentation entitled, “Development Charges Background Study Update” be
received; and,
2) That
Council endorse the following policies to be utilized in the preparation of the
DC Background Study:
a) That Staff be directed to institute a policy
for office space as follows:
•
100%
City Wide Hard DCs to be charged for the first 100,000 sq. ft. of gross floor
area, with a reduced charge of 25% City Wide Hard DCs on gross floor area
exceeding the threshold; and,
b) That Staff be directed to
adopt the threshold of
700 sq. ft. to delineate large and small apartments.
Carried
4. THE ROYAL LIFE SAVING
SOCIETY
CANADA AWARDS,
SERVICE COMMENDATION – MARTA
WRZAL (6.0)
Letter
Mary
Creighton, Director of Recreation addressed the Committee and provided
information relative to the Service Commendation.
General Committee congratulated Marta
Wrzal, Aquatics Supervisor, for receiving the Service Commendation.
5. EMERALD ASH BORER
2016 YEAR END UPDATE,
2017 – 2018 ACTION PLAN (5.0)
Presentation Report
David Plant, Manager
Parks Operation delivered a PowerPoint presentation regarding the Emerald Ash
Borer 2016 Year End Update and 2017-2018 Action Plan.
There was discussion
regarding the importance of educating the residents on how to take care of the
new trees that are planted. Staff noted
that they will work with Corporate Communications on how to properly reach
Markham residents.
The Committee
congratulated staff on their accomplishments relative to the Emerald Ash Borer
program.
Moved by Councillor
Don Hamilton
Seconded by Deputy
Mayor Jack Heath
1) That
the presentation entitled “Emerald Ash Borer 2016 Year End Update, 2017- 18
Action Plan” be received; and,
2) That the report entitled “Emerald Ash
Borer 2016 Year End Summary” be received; and,
3) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution
Carried
DEPUTATIONS
There were
no deputations.
COMMUNICATIONS
There were
no communications.
PETITIONS
There were no
petitions.
6. MINUTES
OF THE MARCH 15, 2017
ADVISORY COMMITTEE ON ACCESSIBILITY (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Colin Campbell
1) That
the minutes of the March 15, 2017 Advisory Committee on Accessibility meeting be
received for information purposes.
Carried
7. MINUTES OF THE MARCH 21, 2017
DEVELOPMENT CHARGES
SUB-COMMITTEE (16.0)
Minutes
Moved by Regional
Councillor Jim Jones
Seconded by Councillor
Colin Campbell
1) That
the minutes of the March 21, 2017 Development Charges Sub-Committee Meeting be
received for information purposes.
Carried
8. MINUTES OF THE MARCH 31,
2017
ENVIRONMENTAL ISSUES
COMMITTEE (16.0)
Minutes
Moved by Regional
Councillor Jim Jones
Seconded by Councillor
Colin Campbell
1) That
the minutes of the March 31, 2017 Environmental Issues Committee meeting be
received for information purposes.
Carried
9. MINUTES
OF THE APRIL 11, 2017
SENIOR ADVISORY COMMIITTEE (16.0)
Minutes
Moved by Regional
Councillor Jim Jones
Seconded by Councillor
Colin Campbell
1) That
the minutes of the April 11, 2017 Senior Advisory Committee meeting be received
for information purposes.
Carried
10. STAFF AWARDED CONTRACTS
FOR THE MONTH OF APRIL 2017
(7.12)
Report
Moved by Regional
Councillor Jim Jones
Seconded by Councillor
Colin Campbell
1) That the report entitled “Staff Awarded
Contracts for the Month of April 2017” be received; and,
2) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
Carried
11. 138-T-17 SUPPLY AND DELIVERY
OF
BULK SODIUM CHLORIDE (ROAD
SALT) (7.9, 5.10)
Report
Moved by Regional
Councillor Jim Jones
Seconded by Councillor
Colin Campbell
1) That the report entitled “138-T-17 Supply & Delivery of
Bulk Sodium Chloride (Road Salt)” be received; and,
2) That the contract for Supply & Delivery of Bulk Sodium
Chloride (Highway Course Rock Salt) be awarded to the lowest priced Bidder,
Compass Minerals Canada Corp; and,
3) That the term of the contract be for three years, with an
option to extend the contract for an additional two years commencing October 1,
2017 in the estimated annual amounts of;
·
2017 - $374,310.59 (November 15
– December 31, 2017)
·
2018 - $1,573,200.00
·
2019 - $1,573,200.00
·
2020 - $1,573,200.00
·
2021 - $1,573,200.00
·
2022 - $1,198,889.41(January
1-March 31, 2022)
And award
amounts for future years are subject to Council approval of the 2018-2022
Operating Budgets; and,
4) That the prices are fixed for year one (2017/18 winter
season) and escalated by Consumer Price Index (CPI) – (Toronto All-items) for
years two to five based on the percentage change in the CPI (March to March) up
to a maximum amount of 3% annually; and,
5) That funds be provided from 700-504-4525 Salt in the amount
of $374,310.59 for the 2017 award amount; and,
6) That Staff be authorized to adjust the purchase orders in 2018-2022
based on the approved operating budget; and further,
7) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
Carried
12. THE ONTARIO MINISTRY OF ENVIRONMENT
AND CLIMATE CHANGE – MARKHAM
DISTRIBUTION SYSTEM – DRINKING WATER
INSPECTION REPORT, FEBRUARY 2017 (5.3)
Report Attachment
A
Moved by Regional
Councillor Jim Jones
Seconded by Councillor
Colin Campbell
1) That
the report entitled “The Ontario Ministry of
Environment and Climate Change – Markham Distribution System – Drinking Water
Inspection Report, February 2017” be received; and,
2) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
Carried
13. PROJECT MANAGEMENT
COORDINATION AND REPORTING
(5.0)
Report Attachment
A Attachment
B
Moved by Regional
Councillor Jim Jones
Seconded by Councillor
Colin Campbell
1) That
the report entitled “Project Management Coordination and Reporting” be
received; and,
2) That
the “Major Project Status Tracking” Dashboard report (Attachment “A”) be
received; and,
3) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
14. DEVELOPMENT CHARGES
DECEMBER 31, 2016 RESERVE
BALANCES
AND ANNUAL ACITVITY OF THE
ACCOUNTS (7.0)
Report Attachment
Moved by Regional
Councillor Jim Jones
Seconded by Councillor
Colin Campbell
1) That the report titled
“Development Charges December 31, 2016 Reserve Balances and Annual Activity of
the Accounts” be received by Council as required under Section 43(1) of the Development Charges Act, 1997, as amended;
and,
2) That Staff be directed
to do all things necessary to give effect to this report.
Carried
15. YORK REGION MOU WITH
CITY OF MARKHAM FOR
EMERGENCY SOCIAL SERVICES (5.0)
Report
Brenda Librecz,
Commissioner of Community & Fire Services addressed the Committee and
summarized the details outlined in the report.
There was discussion
with respect to the function of the Emergency Operation Centre (EOC).
The Committee
suggested that staff provide an update in approximately two (2) years relative
to this MOU.
Moved by Deputy Mayor
Jack Heath
Seconded by Regional
Councillor Jim Jones
1) That
the report entitled “York Region MOU with City of Markham for Emergency Social
Services” be received; and,
2) That
the Commissioner of Community and Fire Services be authorized to sign a
Memorandum of Understanding with York Region in a form satisfactory to the City
Solicitor for the coordination and delivery of emergency social services.
Carried
MOTIONS
There were
no motions.
NOTICES OF MOTIONS
There were
no notices of motions.
NEW/OTHER BUSINESS
16. NEW/OTHER BUSINESS – GRASS
MAINTENANCE ON
PRIVATE PROPERTIES (2.0)
Grass Maintenance
on Private Properties
There was
discussion regarding overgrown grass on private properties. The Committee suggested that staff
investigate if the compliance period of 21 days once an order is issued can be
reduced to 10 or 14 days.
ANNOUNCEMENTS
There were
no announcements.
CONFIDENTIAL ITEMS
Moved by Councillor Alan Ho
Seconded by Councillor Don Hamilton
That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a
confidential session to discuss the following matters (12:00 PM):
(1) GENERAL COMMITTEE CONFIDENTIAL MINUTES –
MAY 15, 2017 (16.0)
[Section
239 (2) (a) (b) (c)]
General
Committee approved the May 15, 2017 General Committee confidential meeting
minutes.
(2) A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY
THE MUNICIPALITY OR LOCAL BOARD (PROPERTY MATTER IN WARD 8) (8.7)
[Section 239 (2) (c)]
AND
THE SECURITY OF THE PROPERTY OF THE MUNICIPALITY OR LOCAL
BOARD (PROPERTY MATTER IN WARD 8) (8.7)
[Section 239 (2) (a)]
General
Committee received information on this matter.
(3) A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY
THE MUNICIPALITY OR LOCAL BOARD (REAL PROPERTY ACQUISITIONS) (8.2)
[Section 239 (2) (c)]
General Committee consented to place this
matter on the June 13, 2017 Council agenda for consideration.
Carried
Moved by Councillor Don Hamilton
Seconded by Councillor Alex Chiu
That the General Committee rise from the confidential session 12:53
PM.
Carried
Adjournment
Moved by Councillor Don Hamilton
Seconded by Councillor Alex Chiu
That the General Committee meeting adjourn at 12:53 PM.
Carried