Special General Committee Minutes

Meeting #:Meeting Number: 12
Date:
-
Location:
Heintzman House
Roll Call
  • Mayor Frank Scarpitti
  • Deputy Mayor Don Hamilton
  • Regional Councillor Jack Heath
  • Regional Councillor Joe Li
  • Regional Councillor Jim Jones
  • Councillor Keith Irish
  • Councillor Alan Ho
  • Councillor Reid McAlpine
  • Councillor Karen Rea
  • Councillor Andrew Keyes
  • Councillor Amanda Collucci
  • Councillor Khalid Usman
  • Councillor Isa Lee
Staff
  • Andy Taylor, Chief Administrative Officer
  • Trinela Cane, Commissioner, Corporate Services
  • Brenda Librecz, Commissioner of Community & Fire Services
  • Arvin Prasad, Commissioner Development Services
  • Catherine Conrad, City Solicitor and Acting Director of Human Resources
  • Joel Lustig, Treasurer
  • Bryan Frois, Chief of Staff
  • Kimberley Kitteringham, City Clerk
  • Nasir Kenea, Chief Information Officer
  • Dave Decker, Fire Chief
  • Mary Creighton, Director of Recreation Services
  • Stephen Chait, Director of Economic Growth, Culture & Entrepreneurship
  • Biju Karumanchery, Director of Planning and Urban Design
  • Morgan Jones, Director, Operations
  • Josh Machesney, Elections & Committee Coordinator
  • Asare Kester-Akrofi, Executive Coordinator to CAO
  • Laura Gold, Council/Committee Coordinator
  • Andrea Berry, Senior Manager, Corporate Communications & Community Engagement
  • Fred Rich, Strategy & Insurance Risk Management
  • Chris Bird, Director, Building Standards
  • Eddy Wu, Manager, Operations & Maintenance
  • Mona Nazif, Manager, HR Client Services
  • Stefanie Navascues, Deputy City Solicitor
  • Diane Macklin, Director, Community Engagement, MPL
  • Graham Seaman, Director, Asset Management & Sustainability
  • Sara Tam, Manager, Business Planning & Innovation

​​Note: This meeting will not be Audio Streamed.

Alternate formats for this document are available upon request.​

1.
CALL TO ORDER
 

​The Special General Committee Strategic Planning Session 3 meeting convened at the hour of 9:08 AM with Regional Councillor Jack Heath in the Chair.

Mayor Frank Scarpitti provided opening remarks and reviewed the meeting objectives:

  • Validate the strategic issues/opportunities from the April 24 Strategic Planning Meeting;
  • Review current strategy: mission, vision & current strategic goals;
  • Refine strategic goals and metrics;
  • Identify preliminary strategies and actions to achieve strategic goals;
  • Establish next steps.

Mayor Scarpitti introduced Joanne Berry, Facilitator.

2.
DISCLOSURE OF PECUNIARY INTEREST
 

None disclosed.

3.
EDUCATION & TRAINING SESSION
 

3.1
STRATEGIC PLANNING (FACILITATED DISCUSSION)
 

Joanne Berry, Facilitator, began the Session by asking attendees to consider what were the most substantial takeaways from the previous Strategic Planning Session and to consider what should be the most important outcome from today's Strategic Planning Session.

The results from the SWOT Analysis conducted at the previous Strategic Planning Session were reviewed and discussed. Members of General Committee and Staff discussed the 9 Strategic Issues and Opportunities identified at the previous Session, and participated in a mapping exercise.

Members of General Committee and Staff participated in an exercise to review the City's Goal Statement and participants worked to identify Statement nuances and the top 3-5 objectives and associated tactics stemming from the Goal Statement.

Participants discussed the 4 Pillars of the Strategic Plan and the outputs and outcomes associated with these Pillars. Staff and Members of Council participated in a group discussion about how the City can achieve the outputs and outcomes discussed.

Ms. Berry reviewed the next steps:

  • consolidate information from planning sessions
  • establish framework for public consultation
  • conduct public consultation
  • refinement of Markham's Strategic Plan

Mayor Frank Scarpitti provided closing remarks and thanked Members of Council and Staff for their dedicated participation in the Strategic Planning Process. He extended a special thank you Joanne Berry and her team for facilitating the discussions.

4.
ADJOURNMENT
 

​The Special General Committee meeting Strategic Planning Session 3 adjourned at 3:58 PM.

  • Moved ByMayor Frank Scarpitti
    Seconded ByCouncillor Keith Irish
    1. That the May 15, 2019 Special General Committee Strategic Planning Session 3 be adjourned.
    Carried
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