General Committee Meeting
Revised Agenda
Revised items are identified by an asterisk (*)

Meeting Number: 11

Tuesday, April 11, 2023 at 9:30 A.m. - 1:00 P.m.

Live streamed

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron- Wendat, Anishnabeg, Seneca, Chippewa, and the Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE MARCH 7, 2023 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the March 7, 2023 General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

COMMUNICATIONS

5.1

YORK REGION COMMUNICATIONS (13.4)

Note:   Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk.

• 1. That the following communications dated March 28, 2023 from York Region be received for information purposes:
     1. 2022 York Region Employment and Industry Report
     2. 2022 Annual Development Activity Summary
     3. York Region 2022 Vacant Employment Land Inventory
     4. Rescind Temporary Delegation of Authority for Amendments to Traffic Bylaws and Amend Parking Bylaw (City of Markham)
     5. Request for Traffic Control Signals - McCowan Road and Street B / Driveway to Father Michael McGivney Catholic Academy High School
     6. Bicycle Lane Designations - City of Markham and Towns of Newmarket and Whitchurch-Stouffville

5.2

COMMUNICATION - WRITTEN DEPUTATION FOR MINUTES OF MARKHAM ENVIRONMENT ADVISORY COMMITTEE ITEM 7.1

Note: Please refer to item 7.1

6.

PETITIONS

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE MATTERS

7.1

MINUTES OF THE SEPTEMBER 22, 2022 MARKHAM ENVIRONMENT ADVISORY COMMITTEE (16.0)

• 1. That the Markham Environmental Advisory Committee (MEAC) respectfully requests that Markham Council consider accepting the proposed revisions to the MEAC Terms of Reference as identified in bold in the document attached, as “Appendix A”; and, 

  2. That the Markham Environmental Advisory Committee (MEAC) respectfully requests that Markham Council consider allowing the Chair or Vice Chair of MEAC to be involved in the interview process and in the appointment of new members to MEAC.

7.2

MINUTES OF THE FEBRUARY 6, 2023 RACE RELATIONS COMMITTEE MEETING (16.0)

• 1. That the minutes of the February 6, 2023 Race Relations Committee meeting be received for information purposes. 

7.3

MINUTES OF THE FEBRUARY 17, 2023 BUDGET COMMITTEE MEETING (16.0)

• 1. That the minutes of the February 17, 2023 Budget Committee meeting be received for information purposes.

7.4

MINUTES OF THE JANUARY 23, 2023 MARKHAM PUBLIC LIBRARY BOARD MEETING (16.0)

• 1. That the minutes of the January 23, 2023 Markham Public Library Board meeting be received for information purposes.

7.5

STAFF AWARDED CONTRACTS FOR THE MONTH OF JANUARY AND FEBRUARY 2023 (7.12)

A. Moore, ext. 4711

• 1. That the report entitled “Staff Awarded Contracts for the Months of January & February 2023” be received; and,
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.

CONSENT REPORTS - COMMUNITY SERVICES MATTERS

8.1

THORNLEA POOL RESTORATION (3.0)

D. Honsberger, ext. 2331

• 1. That the report entitled “Thornlea Pool - Tank Repair and Tile Replacement” be received; and,
  2. That the existing Thornlea Pool Restoration project 070-6150-21208-005 be increased to allow for the pool tank repair and tile replacement in the amount of $703,396 inclusive of contingency and HST impact, funded from the Lifecycle Replacement Reserve; and,
  3. That the applicable Director and the Sr. Manager of Procurement & Accounts Payable be authorized to undertake negotiations with the current onsite contractor Canada Construction Ltd. to attain a fair cost and to expedite the procurement process; and,
  4. That the applicable Director and the Sr. Manager of Procurement & Accounts Payable be authorized to award the contract once negotiations have been finalized and the award is in the best interest of the City; and,
  5. That the tendering process be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1 (c) which states “when the extension of an existing Contract would prove more cost-effective or beneficial” and (g) where it is in the City’s best interest not to solicit a competitive Bid; and further, 
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

PRESENTATIONS - COMMUNITY SERVICES MATTERS

9.1

ANNUAL LIBRARY BOARD PRESENTATION (3.19)

D. Walker, ext. 4414 / C. Biss, ext. 5999

• 1. That the presentation, "Markham Public Library Board Annual Presentation 2023", be received.

10.

REGULAR REPORTS - FINANCE & ADMINISTRATIVE MATTERS

10.1

DECEMBER 2022 YEAR-TO-DATE RESULTS OF OPERATIONS (7.0)

J. Pak, ext. 2514

• 1. That the report titled “2022 Year-End Review of Operations” be received; and, 
  2. That the City’s 2022 net operations favourable variance of $2.91M be transferred to the Life Cycle Capital Replacement and Capital Reserve Fund, as per the approved Financial Planning and Budgeting Policy; and further,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

11.

MOTIONS

12.

NOTICES OF MOTION

13.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

14.

ANNOUNCEMENTS

15.

CONFIDENTIAL ITEMS

• That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

15.1

FINANCE & ADMINISTRATIVE MATTERS

15.1.1

GENERAL COMMITTEE CONFIDENTIAL MINUTES - JANUARY 24, 2023 AND FEBRUARY 21, 2023 (16.0) [Section 239 (2) (a)(c)(e)(f)(k)]

15.1.2

THE SECURITY OF THE PROPERTY OF THE CITY OF LOCAL BOARD; LEASE IN WARD 1; (8.2) [Section 239 (2)(a)]

15.1.3

A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE CITY OR LOCAL BOARD; REPORTING OUT OF REAL PROPERTY ACQUISITION; (8.6) [SECTION 239 (2)(c)] 

16.

ADJOURNMENT