GENERAL
COMMITTEE
Finance
& Administrative Issues Community
Services Issues
Chair: Councillor
J. Virgilio Chair:
Councillor
A. Chiu
Chair,
Budget Sub-Ctte: Councillor D.
Horchik Environment & Sustainability Issues
Chair:
IT Sub-Ctte: Reg. Councillor
J. Jones Chair: Councillor
E. Shapero
Chair: Grants Sub-Ctte: Councillor V. Burke Land,
Building and Parks Issues
Chair: Councillor C. Moretti
Attendance
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J. Livey, Chief Administrative Officer
A. Taylor, Commissioner of Corporate Services
P. Loukes, Commission Lead, Community and Fire Services (Operations and Asset Management)
A.
Seabrooke, Commission Lead, Community and Fire Services (Markham
Public Libraries, Fire & Emergency
Services, Recreation Services and Culture)
C. Conrad, Town Solicitor
B. Cribbett, Treasurer
K. Kitteringham, Deputy Town Clerk
J. Lustig, Director, Financial and Client Services
B. Roth, Director, Recreation Services
P. Ingham, General Manager, Operations
B. Walter, District Manager (East), Operations
A. Moore, Manager, Purchasing
G. Taylor, Manager, Community Centre Operations
M. Visser, Manager of Strategy, Innovation and Investments
L. Wells, Manager, Programs
K. Ross, Acting Manager, Development Finance
C. Raynor, Committee Clerk
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The General Committee convened at the hour of 9:00 a.m. with Councillor J. Virgilio in the
Chair. Councillor A. Chiu took the Chair for discussion of Community Services Issues
Agenda Item 9.
DISCLOSURE OF INTEREST
None
1. MINUTES
OF THE JUNE 9, 2008
GENERAL COMMITTEE (16.0)
Minutes
Moved by Regional Councillor G. Landon
Seconded by Councillor A. Chiu
That the
minutes of the June 9, 2008 General Committee be received.
CARRIED
2. MINUTES
OF THE APRIL 2, 2008
MARKHAM MUSEUM
BOARD (16.0)
Minutes
Moved by Regional Councillor G. Landon
Seconded by Councillor A. Chiu
That
the minutes of the April 2, 2008 Markham Museum Board be received.
CARRIED
3. MINUTES
OF THE MARCH 31 AND APRIL 28, 2008
MARKHAM THEATRE ADVISORY BOARD
(16.0)
Mar
31 April
28
Moved by Regional Councillor G. Landon
Seconded by Councillor A. Chiu
That
the minutes of the March 31 and April 28, 2008 Markham Theatre Advisory Board
be received.
CARRIED
4. MINUTES OF THE APRIL 11, 2008
SPECIAL MEETING OF THE MARKHAM
PARKING ADVISORY COMMITTEE (16.0)
Minutes
Moved by Regional Councillor G. Landon
Seconded by Councillor A. Chiu
That
the minutes of the April 11, 2008 Special Markham Parking Advisory Committee be
received.
CARRIED
5. YORK REGION WATER
CONSERVATION
Memo
Moved by Regional Councillor G. Landon
Seconded by Councillor A. Chiu
That
the memorandum dated June 16, 2008 from Ms. T. McLean-Carrigan, Acting
Manager, Technical Support, Environmental Services Department, York Region
regarding Water Conservation be received.
CARRIED
6. DEVELOPMENT
CHARGE CREDIT POLICY (7.11)
Report Attachment
Moved by Regional Councillor G. Landon
Seconded by Councillor A. Chiu
That
Council approve the detailed policies included as Appendix A of this report
regarding development charge credit requests for Town capital works undertaken
by development proponents; and,
That
the Town Treasurer be delegated authority to approve applications for development
charge credits in respect of works done by and at the expense of developers of site plans, in accordance with the
policy attached hereto; and,
That
the policies regarding development charge credits be applied to the current and
future Town of Markham Development
Charges study, which includes associated development
charge policies; and further,
That
staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
7. AWARD
OF TENDER #021-T-08 2008 RELINING OF CAST IRON
AND DUCTILE WATERMAINS (7.12.1)
Report
Moved by Regional Councillor G. Landon
Seconded by Councillor A. Chiu
That the report entitled “Award of Tender # 021-T-08 2008 Relining of Cast Iron and Ductile
Watermains” be
received; and,
That the contract for 2008 Relining of
Cast Iron & Ductile Iron Watermains be awarded to the lowest qualified
priced bidder, Fer-Pal Construction in the total amount of $861,430.00
exclusive of GST; and,
Moved by Regional Councillor G. Landon
Seconded by Councillor A. Chiu
That a contingency in the amount of
$86,000 00
exclusive of GST be established to cover any additional construction costs and
that the General Manager of Waterworks be authorized to approve expenditure of
this contingency amount up to the specified limit; and,
That
this contract be drawn from the 2008 Capital Budget Account 053 6150 8069 005
“Cement Relining Iron Watermain” in the amount of $1,000,000.00; and,
That upon
completion of the project the remaining funds be returned to the original
funding source; and further,
That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
8. STAFF
AWARDED CONTRACTS FOR THE MONTH
OF APRIL 2008 (7.4)
Report Attachment
Moved by Regional Councillor G. Landon
Seconded by Councillor A. Chiu
That the report entitled “Staff Awarded Contracts for the Month of
April 2008” be received.
CARRIED
9. POOL ALLOCATION POLICY UPDATE (6.0)
Presentation
Ms. B. Roth, Director,
Recreation Services, presented an update on the Pool Allocation Policy.
There was considerable
discussion surrounding aquatics facilities and the need to meet demand. Committee
noted the importance of considering all options to increase capacity, such as a
swimming dome, public-private partnerships, and retrofitting existing
facilities.
Deputations were made by the
following individuals:
Ms. N. Garritano, on behalf
of Markham Aquatic Club (MAC), Mr. M. Berube, Head Coach, MAC, , Mr. D.
Paradkar (MAC), Mr. P. MacNamara (MAC), and Mr. J. Stubbs (MAC), all in
opposition to the staff recommendation and from Ms. C. Salvo, Markham Mallards
and Mr. S. Vangerof, Head Coach, Markham Mallards in support of the staff
recommendation.
Committee sought
clarification from the deputants as to appropriate pool allocation, preferred
time slots for coaching, and registration of members with Swim Ontario.
Committee stated that all Markham Swim Clubs should ensure appropriate
insurance is in place.
Moved by Councillor C.
Moretti
Seconded by Councillor E.
Shapero
That
the presentation by Ms. B. Roth, Director, Recreation Services, entitled “Pool
Allocation Policy Update” be received; and,
That
the deputations from Ms. N. Garritano, on behalf of Markham Aquatic Club (MAC), Mr. M.
Berube, Head Coach, MAC, Mr. D. Paradkar (MAC), Mr. P. MacNamara (MAC), and Mr.
J. Stubbs (MAC), all in opposition to the staff recommendation and from Ms. K.
Saville, Markham Mallards and Mr. S. Vangerof, Head Coach, Markham Mallards, in
support of the staff recommendation be
received; and,
That
the current allocation of total pool time (total hours and time slots) to the Markham Swim Clubs be
maintained; and,
That
staff and representatives from all Markham Swim Clubs work together over the
next 14 days on possible amendments to the current allocation of time slots in
an effort to better meet the needs of each Club, with staff authorized to
implement any agreed changes; and,
That
the Pool Allocation Working Group be renamed as the Aquatics Advisory Committee
and be tasked with working with representatives from Markham Aquatics Clubs in
order to develop a fair and equitable policy on pool allocation that will serve
as a model for other municipalities; and,
That
staff consider innovative options, such as private partnerships, for increasing
the amount of pool time available to user groups and report back prior to the
2009-2010 season; and
further,
That
staff report back on the effectiveness of the Town’s current aquatic programs
relative to Markham’s Aquatics Clubs, on the feasibility of providing a 50
metre pool in the future East Markham Community Centre and Library facility and
with options for increasing capacity in existing Markham pools.
**Amended by Council at its
meeting on June 24, 2008
as follows:
(1) That Clause 7 be amended to read:
"That
staff report back on the effectiveness of the Town’s current aquatic programs
relative to Markham’s swim clubs and with options for increasing capacity in
existing Markham pools;"
(2) That the following Clause be added:
"That staff be directed to conduct a needs
analysis relative to Markham’s
aquatic programs and facilities and report back as expeditiously as possible."
“
10. VITAL STATISTICS (9.4)
Report Attachment
Moved by Regional Councillor G. Landon
Seconded by Councillor A. Chiu
That the service fee for issuing of a
marriage licence be increased from $100.00 to $125.00; and,
That the service fee for the rental of the
wedding chapel be increased from $150.00 to $175.00 (GST included); and,
That the service fee charged for Commissioner
of Oaths and Certifications be increased from $15.00 to $20.00; and further,
That By-law 2002-276, as amended, be amended
to include the new revised fees.
CARRIED
11. STAFF AWARDED CONTRACTS FOR THE MONTH OF MAY 2008 (7.4)
Report Attachment
Moved by Regional Councillor G. Landon
Seconded by Councillor A. Chiu
That the report entitled “Staff Awarded
Contracts for the Month of May 2008” be received.
CARRIED
12. EXTENSION OF CONTRACT 068-R-06 CONSULTING SERVICES
FOR FACILITY PROJECT
MANAGEMENT AND SPACE PLANNING (7.12)
Report Attachment
Moved by Regional Councillor G. Landon
Seconded by Councillor A. Chiu
That
the report entitled “Extension of Contract 068-R-06 Consulting Services for Facility Project Management and
Space Planning” be received; and,
That
contract 068-R-08 “Consulting
Services for Facility Project Management and Space Planning” be
extended to include the construction projects at 8100 Warden Avenue; and,
That
the construction projects undertaken at 8100 Warden Ave shall be Zero Waste
Construction; and,
That the
current Purchase Order for Consulting
Services for Facility Project Management and Space Planning with
Mayhew and Associates be increased to an upset limit of $1,446,000 exclusive of
GST; and,
That the contract costs be funded from
the 2008 Capital Relocation of Fire
Admin and other Civic Centre Departments account 056 6150 8283 005 in the amount of
$950,000.00 and 2008 Corporate Accommodation – Annual Program account 056 6150
8101 005 in the amount of $496,000.00; and further,
That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
13. DEVELOPMENT CHARGES DECEMBER 31, 2007 RESERVE
BALANCES AND ANNUAL ACTIVITY
OF THE ACCOUNTS (7.11)
Report Schedule
A Schedule
B Schedule
C Schedule
D1 Schedule
D2 Schedule
D3 Schedule
E
Moved by Regional Councillor G. Landon
Seconded by Councillor A. Chiu
That the report titled “Development Charges December 31, 2007 Reserve
Balances and Annual Activity of the Accounts” be received for information
purposes.
CARRIED
14. 2008 MARKHAM
VILLAGE BUSINESS
IMPROVEMENT AREA (BIA)
OPERATING BUDGET (3.11)
Report Attachment
Moved by Regional Councillor G. Landon
Seconded by Councillor A. Chiu
That
the report entitled “2008 Markham Village B.I.A. Operating Budget” dated June 23, 2008 be received;
and,
That
the Operating Budget in the amount of $236,119 for the Markham Village B.I.A.
be approved; and,
That
the Special Tax Rate levy, in the amount of $202,185, for the Markham Village
B.I.A. members be included in the 2008 Tax Levy By-law; and further,
That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
15. 2008 UNIONVILLE BUSINESS IMPROVEMENT AREA (BIA)
OPERATING BUDGET (3.12)
Report Attachment
Moved by Regional Councillor G. Landon
Seconded by Councillor A. Chiu
That
the report entitled “2008 Unionville B.I.A. Operating Budget” dated June 23, 2008 be received;
and,
That
the 2008 Operating Budget in the amount of $205,506 for the Unionville B.I.A.
be approved; and,
That
the Special Tax Rate levy, in the amount of $199,500, for the Unionville B.I.A.
members be included in the 2008 Tax Levy By-law; and further,
That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
16. 2008 BUSINESS IMPROVEMENT AREA (BIA)
TAX LEVY BY-LAW (3.11 &
3.12)
Report
Moved by Regional Councillor G. Landon
Seconded by Councillor A. Chiu
That a by-law
be approved to provide for the levy and collection of a special charge against
all rateable property in a business property class in the Unionville Business
Improvement Area in the amount of $199,500 and in the Old Markham Business
Improvement Area in the amount of $202,185; and,
That staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
17. CONDOMINIUM WORKING GROUP MEMBERSHIP (3.7)
Report
Moved by Regional Councillor G. Landon
Seconded by Councillor A. Chiu
That the
following residents of the Town of Markham
be appointed to the Markham Association of Townhome Condominium Owners (MATCO)
Condominium Working Group: Ed Schollen, Bert Taylor, Brian Gordon, Ray Chan, and Ernie
Nyitrai; and,
That
staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
18. CORNELL OVERNIGHT PARKING PERMIT PILOT PROGRAM (2.17)
Report
Moved by Regional Councillor G. Landon
Seconded by Councillor A. Chiu
That
the report entitled “Cornell Overnight Parking Permit Pilot Program” be
received; and,
That
a one year pilot program for overnight permit parking be implemented on the
streets of the Cornell subdivision
designated on Schedule A; and,
That the Parking Control By-law be amended to
permit overnight parking on the streets in Cornell Subdivision designated
on Schedule A, subject to the fees
established in the Parking Control By-law
for permit parking in the Cornell subdivision; and,
That at the conclusion of the one year pilot
period, a public consultation meeting be convened to receive feedback on the
pilot program from residents in the pilot program area; and further,
That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
19. COUNCIL ISSUES (16.0)
Report
Committee advised that the
York Room is not sufficiently accessible and should not be used to hold
meetings of the Markham Advisory Committee on Accessibility. Additionally,
Committee requested that staff consider appropriate arrangements for
refreshments for Councillors for meetings held in the Council Chambers. It was
noted that proposed upgrades to the Canada Room will be at minimal cost.
Moved by Councillor D. Horchik
Seconded by Councillor C.
Moretti
That two regular
General Committee meetings be scheduled each month from 9:00 a.m. to 2:30 p.m.; and,
That one General
Committee meeting be scheduled once a month from 9:00 a.m. to 12:00 noon for
the purpose of receiving presentations and for workshop sessions; and,
That staff report back in September 2008 on the
feasibility of holding all Standing Committee meetings in the Council Chambers;
and,
That staff be
directed to arrange for the use of the public address system to notify
delegates of upcoming items and to acquire a wall clock and a podium clock to
ensure delegates do not exceed the allotted time; and further,
That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
20. WINTER OPERATIONS TENDERS (5.0)
Mr. P. Ingham, General Manager, Operations, presented a review of the
Winter Operations Tenders. It was noted that operation costs will increase and
Committee was provided with some initiatives for mitigating the net budget
impact. There was discussion of service levels and of the Windrow Snow Removal
Pilot Program. Staff advised there will be a forthcoming report on the Pilot
Program. There was also discussion on the type and grade of fuel to be used by
the contractor.
Moved by
Councillor D. Horchik
Seconded by
Regional Councillor J. Jones
That staff
continue to investigate options to reduce the net cost of the award of tenders
095-T-08 and 032-T-08, and resulting impact on future Operating Budgets; and,
That the CAO
be authorized to award tenders 095-T-08 and 032-T-08 to the upset limit of the
bid prices; and further,
That the
budget impacts resulting from the award of these tenders be dealt with through
the 2009 Budget process.
CARRIED
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Moved by Councillor D.
Horchik
Seconded by Councillor C.
Moretti
That the Committee resolve
in camera to discuss confidential legal and personnel matters (1:50 p.m.)
CARRIED
Moved by Councillor D.
Horchik
Seconded by Councillor C.
Moretti
That the Committee rise (3:00 p.m.)
CARRIED
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21. APPOINTMENTS TO ADVISORY COMMITTEES
(16.24)
Moved by Councillor C. Moretti
Seconded by Councillor V. Burke
That Mr. Richard Morales be
appointed to the Heritage Markham Committee as the Markham Representative for
the term ending November
30, 2011.
CARRIED
ADJOURNMENT
The meeting adjourned at 3:07 p.m.