M I N U T E S
COMMITTEE OF THE WHOLE
2005-04-12
Meeting No. 8
Attendance
|
Mayor D.
Cousens
Regional Councillors F.
Scarpitti (6:05 p.m.)
J.
Heath
J. Jones
Councillors S.
Daurio
E.
Shapero
J.
Virgilio
G.
McKelvey
J.
Webster
K.
Usman (6:25 p.m.)
D.
Horchik
A. Chiu
|
J. Livey, Chief Administrative Officer
J. Baird, Commissioner of Development
Services
S. Birrell, Town Clerk
A. Brown, Director of Engineering
C. Conrad, Town Solicitor
B. Cribbett, Treasurer
R. Flindall, Manager of Operations
&
Maintenance
P. Miller, Manager, Secretariat Services
J. Sales, Commissioner of Community & Fire
Services
A. Taylor, Commissioner of Corporate Services
S. Taylor, Director Strategic Services
|
The Committee of the Whole meeting convened at the hour of 6:00 p.m. with Mayor D. Cousens in the Chair.
DISCLOSURE OF INTEREST
None declared.
1. MINUTES
OF COMMITTEE OF THE WHOLE
- MARCH 29, 2005 (16.0)
Moved by Councillor A. Chiu
Seconded by Regional Councillor J. Jones
That the minutes of the Committee of the Whole meeting held on March 29, 2005 be confirmed.
Carried
2. ONTARIO
POWER AUTHORITY UPDATE (13.8)
The Town Solicitor provided a verbal update on recent dialogue with the
Ontario Energy Board (OEB) and the Ontario Power Authority (OPA). The OEB has the mandate to evaluate only on
the basis of cost and technical merit.
The OPA has advised their assessment will encompass a ten month
timeframe. Staff is of the opinion this
is insufficient time. The Town has
requested additional information on the OEB process to no avail, as yet. The Town will continue the dialogue with the
OPA to ensure the interests of the community are served and to determine the
design of the process.
Discussion took place and questions were fielded regarding what
direction the Province
of Ontario provided to the OPA, the
OPA mandate, and the need for the OPA to consider short and long term York
Region requirements. Concern was
expressed regarding certain aspects of the proposed process, however, the Town
has provided recommendations in this regard.
The Committee directed that regular updates regarding the OPA be
included on the Committee of the Whole agenda.
Moved by Councillor A. Chiu
Seconded by Councillor D. Horchik
That the verbal update from the Town Solicitor regarding the Ontario
Power Authority, be received.
Carried
3. TENDER
AWARD – 014-T-05 SUPPLY & DELIVERY OF
GRANULAR MATERIALS (7.12.2) Report
Moved by Councillor J. Virgilio
Seconded by Regional Councillor J. Heath
That
the report entitled Tender Award - 014-T-05 Supply & Delivery of Granular
Materials be received;
And that the award be split and
awarded to the two lowest acceptable bidders, part A & C to Vicdom Sand
& Gravel and part B to James Dick in their unit prices, as outlined in
Appendix A, totaling an estimated $421,869.00 inclusive of 8% PST exclusive of
GST for the term, May 1, 2005 to December 31, 2006;
And that the 2005 costs, estimated at
$210,934.50 inclusive of 8% PST exclusive of GST be charged to various
operating and capital accounts as listed under Financial Considerations;
And that the 2006 estimated costs $210,934.50 be
provided for within the 2006 budget submission for the Operations Department.
Carried
4. BY-LAW
TO PROHIBIT BUILDING PERMITS
UNTIL MUNICIPAL SERVICES AND
ADEQUATE CAPACITY ARE
AVAILABLE AND ADOPTION OF
ACCEPTANCE CRITERIA
FOR TESTING NEW WATERMAINS
(5.0) Report
1
2
Committee had
before it the report dated April 12, 2005 from the Waterworks Manager of Operations
and Maintenance and the Town Solicitor regarding the proposed prohibition of
residential building permits until municipal services and adequate capacity are
available and regarding the adoption of acceptance criteria for testing new
watermains.
Committee
requested it be clarified that this proposed prohibition is for residential
building permits.
Moved by Councillor G. McKelvey
Seconded by Councillor A. Chiu
That the report dated April 12, 2005,
regarding a By-law to Prohibit Residential Building Permits until
Municipal Services and Adequate Capacity are Available and Adoption of
Acceptance Criteria for Testing of New Watermains, be received;
And that the Record of the Public Meeting held on January 11, 2005, with respect to the
proposed By-law be received;
And that Council confirm, pursuant to subsection 34(17) of the Planning Act, that no further public
notice is required;
And that Council approves and adopts the Acceptance Criteria for
Testing of New Watermains as described in this report and Attachment “A”;
And that Council authorizes Town Staff from time to time to modify the
Acceptance Criteria for Testing of New Watermains to reflect new regulatory and
operating water quality requirements in consultation with the Developers Round
Table;
And that the proposed by-law be enacted;
And that staff do all things necessary to give effect thereto.
(By-law 2005-104)
Carried
5. TOWN
OF MARKHAM
AND MERCEDES
BENZ NAMING PARTNERSHIP
(12.2.6) Report
Committee had before it the report dated April 12, 2005 from the Director, Strategic
Services regarding a proposed naming partnership between the Town of Markham
and Mercedes Benz Markham.
Mr. S. Taylor, Director, Strategic Services, provided background for
this proposal, which is a first for the Town of Markham,
to consider naming rights and revenue generation for a three year period at the
east arena pad of Angus Glen Community Centre.
Mr. Taylor explained the media launch, advertising opportunities, the
partnership details, and the value and cost of the package.
Some discussion took place regarding costing of the package,
confirmation of cost adjustments in the future, the need for good taste, the
need for Mercedes Benz to display only innovative products at the Community
Centre, potential liability to the Town, the possibility of an alternative to interior
backlit signs, the need to stagger future contract maturity dates, and
confirmation of public support for this effort.
Committee requested that staff investigate opportunities of this nature
at other Town facilities such as the Frederick
Horsman Varley Art
Gallery and the various community
centres.
Moved by Regional Councillor J. Jones
Seconded by Councillor A. Chiu
That the non-exclusive partnership between the Town of Markham and
Mercedes Benz Canada Inc., Markham Retail Division for the naming of the east
arena at the Angus Glen Community Centre in the amount of $20,000 a year for a
three year term be approved by Council;
And that a legal agreement between Mercedes Benz and the Town of Markham
detailing the partnership be prepared by Legal Services;
And that Council authorize the Mayor and Clerk to execute this
agreement in a form satisfactory to the Town Solicitor;
And that the Community Partnership Coordinator work with internal
stakeholders to implement and service the partnership;
And that staff continue to negotiate with Mercedes Benz to fine tune
the arrangements.
Carried
Moved by Councillor J. Webster
Seconded by Councillor J. Virgilio
That the memo regarding the Retail Tour, dated April 12, 2005, be
received;
And that the tour, as outlined in the Part A presentation to
Development Services Committee on April 5, 2005 and in the preliminary schedule
and budget, be approved;
And that funding to an upset limit of $38,000.00 be approved, to be
provided from the Corporate Contingency Account (account #840-841-7849).
Carried
7. PURCHASE
OF SPONSORSHIPS
KIDNEY FOUNDATION GALA - APRIL 21, 2005 (12.2.6) Report
Moved by Councillor J. Virgilio
Seconded by Councillor K. Usman
That Council purchase a table
of 10 for the Kidney Foundation Gala in the amount of $3,000. The Gala will be held at the Sheraton Centre
Toronto Hotel on Thursday, April 21, 2005.
Charges to account 840 841 5840.
Carried
8. 2005 ADVISORY BOARD/COMMITTEES
APPOINTMENTS (16.24)
Some discussion took place regarding the selection process for
appointments to advisory boards and committees and the possible need for
applications to be provided when Council appointments are made.
Moved by Deputy Mayor F. Scarpitti
Seconded by Councillor E. Shapero
Canada
Day Committee
That the following person be appointed to the Canada Day Committee for
a term to expire November
30, 2006:
James Bush
Cycling and Pedestrian Advisory Committee
That the following persons be appointed to the Cycling and Pedestrian
Advisory Committee for a term ending November 30, 2008:
Rachael
Woodroffe – Unionville Representative
Julie
Schatz – Unionville Representative;
And that an advertisement be placed in the local
newspapers requesting applicants to serve the Milliken Mills area (Wards 7 and
8);
Kyoto Task Force
Committee
That the following persons be appointed to the Kyoto Task Force
Committee for a term ending November 30, 2008:
Allan Fogwill –
Markham Representative
Michael Lucas –
Markham Representative
Maggie Chien –
Unionville Representative
Kelly Dunn –
Unionville Representative
To be advised –
Thornhill Representative;
And that John Mills, Environment Canada, be appointed as a volunteer
resource to the Task Force;
And that an advertisement be placed in the local newspapers requesting
applicants to serve the Milliken Mills area (Wards 7 and 8);
Markham Public Art Advisory Committee
That the resignation of Leslie Holt from the Markham Public Art
Advisory Committee be received with regret and a letter of appreciation be
forwarded;
Markham Race Relations Committee
That the following persons be appointed to the Markham Race Relations
Committee for a term ending November 30, 2008:
Warren
Ali – Unionville Representative
Vicki
Brar – Unionville Representative
Jan
Godschalk – Thornhill Representative
Basith
Khan – Milliken Representative.
Carried
9. LICENSING HEARING
“SWEET DREAM HEALTH CENTRE”
570
HOOD ROAD, UNIT 27, MARKHAM (2.0)
Moved by Councillor A. Chiu
Seconded by Councillor K. Usman
That the following recommendation of the Markham Licensing Committee be
adopted and confirmed:
1) That the renewal application for a 2005
licence to own and operate a Body Rub Parlour known as “Sweet Dream Health
Centre”, at 570 Hood Road, Unit 27,
Markham, Ontario, be approved subject to the following conditions:
- That,
for the first month after Applicant is notified of Council’s decision on this
application, the business must close by 8:30pm, and
- That
any further violations under By-law 2002-292 this year could result in a
further hearing by the Markham Licensing Committee at which the 2005 licence
could be revoked.
2) And that staff
clarify the “Report to Licensing Committee” and all other pertinent documents
to ensure that the wording used is both easy to understand and comprehensive
from the point of view of applicants, some of whom may have English language
difficulties, and the Licensing Committee.
3) And that staff
develop a warning letter process to ensure that specific licensees are fully
aware that violations, recent or further in the past, to By-law 2002-292 could
result in the loss of the license.
4) And that
pursuant to section 25(1) of the Statutory Powers Procedure Act, this decision
not be stayed by any appeal of this decision that may be instituted in the
courts.
Carried
10. COMMUNITIES IN BLOOM OFFICIAL LAUNCH
(3.0)
Committee was advised that the official launch of the
Communities in Bloom campaign is scheduled to take place on April 17, 2005 at
the Frederick Horsman Varley Art Gallery.
11. TSUNAMI BENEFIT DINNER (12.2.6)
Committee advised that the Tsunami Benefit Dinner that
the Town of Markham is co-sponsoring with Merlyn’s Unique Catering to provide
relief for St. Joseph’s Girls Home in the town of Trincomalee, Sri Lanka, will
be held on June 10, 2005 not April 23, 2005, as previously advised.
12. 2005 NO-DIG SHOW TRENCHLESS TECHNOLOGY
CONFERENCE
& EXHIBITION, ORLANDO
FLORIDA – APRIL 25-27, 2005 (11.12)
Committee was advised that, although approval was
granted for Councillor A. Chiu to attend the 2005 No-Dig Show Trenchless
Technology Conference and Exhibition in Orlando,
Florida from April 25 to 27, 2005, no accommodation is available.
The Committee of the Whole meeting adjourned at 7:04 p.m.